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E-Value Faculty Mentoring System

This document outlines the pilot rollout of the E-Value Faculty Mentoring System, initiated from January 15 to June 1, 2012, involving 192 faculty members across various departments. The system aims to enhance mentorship through automated feedback mechanisms, career development plans, and consistent evaluation processes. Key goals include aligning with COM promotion criteria, improving user-friendliness, and generating comprehensive reports. End-of-year feedback from both mentors and mentees will inform future iterations, ensuring continuous quality improvement.

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E-Value Faculty Mentoring System

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  1. E-Value Faculty Mentoring System Joe Gough, MA – DOM Operations Manager Marna Stilley, MA – OCIO Academic IS Analyst Contributors: Ed Jauch, MD – Emergency Medicine Darwin Bell, PhD – Nephrology Gerry Garza, Jill Griffith, Meghan McQueeney, Ben Rogers – Dept of Medicine

  2. Department of MedicineFiscal Year 2012 Pilot • Abbreviated Rollout: 01/15/2012- 06/01/12 • Initial Goals • Mentor Review • Mentee End of Year Feedback Evaluation

  3. System Goals (N=192 Faculty) • Electronic Format • Generate Reports • Status • Goal Metrics • Automated Emails

  4. Content & Format Development • National Colleagues • UCSF • MUSC – Alignment with COM Promotion Criteria & Chairman’s Goals • Emphasis on Reporting/Measuring (effectiveness) • User friendliness and accessibility

  5. Content & Format Development Structure: 2 documents • Mentee Career Development Plan (CDP) • Promotion Metrics - Universal + 3 mission area sections • End of Year Bi-directional Evaluation • the “Big 4” (vision, format, strengths, weaknesses)

  6. Content & Format Development • E-Value Homepage • Mentee Career Development Plan • End of Year Bi-Directional Evaluations • Mentee Form to Evaluate Mentor and Departmental Mentoring Program • Mentor Form for Evaluation of Mentee

  7. Content & Format Development • E-Value Homepage • Mentee Career Development Plan • End of Year Bi-Directional Evaluations • Mentee Form to Evaluate Mentor and Departmental Mentoring Program • Mentor Form for Evaluation of Mentee

  8. Content & Format Development • E-Value Homepage • Mentee Career Development Plan • End of Year Bi-Directional Evaluations • Mentee Form to Evaluate Mentor and Departmental Mentoring Program • Mentor Form for Evaluation of Mentee

  9. Content & Format Development • E-Value Homepage • Mentee Career Development Plan • End of Year Bi-Directional Evaluations • Mentee Form to Evaluate Mentor and Departmental Mentoring Program • Mentor Form for Evaluation of Mentee

  10. Management Support • 11 DOM Divisions (with 13 Faculty Mentor Champions) • MarnaStilley/E-Value HQ • COM Mentoring Operations Group (Medicine, Neurosciences, OB-Gyn, RadOnc) • E-Value Homepage Toolkit

  11. Challenges • Acceptance/value • Compliance withtimelines • Communication • How will the data be used?

  12. E-Value Reports • Compliance Report • Enterprise Report • Crosstab Report

  13. E-Value Reports • Compliance Report • Enterprise Report • Crosstab Report

  14. E-Value Reports • Compliance Report • Enterprise Report • Crosstab Report

  15. Next Steps • Pilot Data Collection & Feedback – June 1, 2012 • Fiscal Year 2013 Rollout: 3 Phases • July – Initial Plan • December – Mid-Year Goal Attainment • June – End of Year Goal Attainment, CQI Continuous Feedback

  16. Summary – Lessons Learned • Communication: • Administrative support to faculty • Website tools • Refinement: • Analyze data (strengths/weaknesses) • Supplement faculty annual evaluation? • Looking ahead • How to use the COM data? • Train mentors?

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