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PowerPoint Presentations http://www.usask.ca/education/coursework/powerpoint/ Today's Menu Presentation tips Text and graphics Text animation and slide transitions Where to learn about PowerPoint Using and booking media carts Disaster - what to do Navigating through the presentation

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PowerPoint Presentations


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Today's Menu

  • Presentation tips

  • Text and graphics

  • Text animation and slide transitions

  • Where to learn about PowerPoint

  • Using and booking media carts

  • Disaster - what to do

  • Navigating through the presentation

  • Printing slides

  • Scanning for PowerPoint

  • Basic PowerPoint demo

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Presentation Tips

  • Know your audience

  • Decide what your message is

  • Practice your presentation

    • Time your presentation

    • be prepared to skip less important material if time is running out

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Presentation Tips

  • Have critical software on disk

    • A copy of your presentation

    • PowerPoint player

  • Have an alternative plan

    • Overheads

    • Handouts

    • Web presentation

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Presentation Tips

  • Test your presentation on the equipment you will be using

    • Make sure your presentation runs on the equipment

    • Get accustomed to the features of the room

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Presentation Tips

  • Lighting

    • Locate the switches

    • Is there enough light to write notes

    • Enough light for you to read notes

  • Visuals

    • Can the person at the back of the room see the screen?

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Presentation Tips

  • Sound

    • Can the person at the back hear you?

  • Getting help

    • Identify how to get help with the room if there are problems

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PowerPoint Text Guidelines


  • Limit punctuation marks !!!!

  • San serif fonts are easier to read than serif fonts or narrow fonts

  • Some sources suggest a san serif font for the title and serif fonts for the body

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PowerPoint Text Guidelines

  • Use 6 to 7 words per line

  • No more than 5 or 6 lines a slide

  • Font size ranges from 18 - 48 point

  • Fancy fonts can be hard to read and may not be on all computers

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PowerPoint Text Guidelines

  • Suggested fonts are Verdana and Arial

  • Use no more than 2 or 3 colours

  • Use light font on dark background and vice versa

    • Light font on light background

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Powerpoint Clip Art and Graphics

  • Should balance the slide

  • Should enhance and complement the text, not overwhelm

  • No more than two graphics per slide

  • May be charts, graphs, clip art, digital photos, scanned images

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Powerpoint Clip Art and Graphics

  • Avoid huge Powerpoint files by importing "small" graphics

    • i.e. 50 KB not 5 M

  • Use software such as Photoshop Elements to reduce the size of graphics before importing them into PowerPoint

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Empty Space

Helps Focus

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Text Animation and Slide Transitions

  • Slide Transitions

    • Effects which occur when you move from one slide to another

  • Text Animation

    • How the text enters and exits the screen

  • Try to remain consistent

  • Over-animation can become irritating

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Learn about PowerPoint

  • Start simple, many features are the same as Word or WordPerfect

  • Look on the Internet

  • Grab a book

  • Check out the ITS free classes

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ITS PowerPoint Classes

  • http://www.usask.ca/its/courses/index.html

  • Introduction to PowerPoint

  • Advanced Classes

    • Transition and animation

    • Template development

    • Clip art and Pictures

    • Web-oriented presentations

    • Customizing the PowerPoint Environment

    • Using multimedia

    • Word to PowerPoint

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Booking and Using Media Carts

  • Media carts

    • Computer

    • Data Projector

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Division of Media and TechnologyMedia Carts

  • DMT Location: Rm 38 Education

  • Permission slip signed by instructor

  • Book early

  • Will deliver and pick up

  • Phone: 966-4263

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College of Education Media Carts

  • Not part of DMT

  • For Education Faculty

  • Faculty can book when they are having students do presentations

  • Three carts, two with PC's and one with a MAC

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Apparent Disaster Strikes!

  • You Start up the PC and see nothing on the screen!

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Apparent Disaster Strikes!

  • Some laptop PCs allow you to toggle the screen between modes

    • On the PC screen only

    • On the projector screen only

    • On the PC and projector screen

  • There is usually a Function Key that allows you to toggle thru these modes

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Apparent Disaster Strikes!

Click Function and F5 on the Toshiba to toggle through screen modes.

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Apparent Disaster Strikes!

Is the computer connected to the right port on the projector?

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Apparent Disaster Strikes!

Is the projector in the right mode?

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Apparent Disaster Strikes

  • The computer freezes

    • Can occur if you don't let the computer complete entire song and dance when booting up.

    • Reboot the computer.

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Navigating the Presentation

  • To start show at beginning

    • use the menu bar at the top of the screen: Slide Show  view show or

    • Use F5 key

  • Navigate show by:

    • Left clicking mouse or

    • Use keyboard arrow keys or

    • Right click mouse and use menu or

    • Move mouse to bottom left corner of screen and use the popup menu

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Ending the Show

  • To end show

    • Touch esc key on top left of keyboard or

    • Right click mouse and choose End Show or

    • Move mouse to bottom left corner of screen and use pop up menu

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Printing Slides

  • Print full slide for overheads

  • Print 2, 3 or 6 slides per page for student notes

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  • Gifs

  • Jpgs

  • Resolution

  • Image editing software (Photoshop Elements)

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When to Use GIF

  • Lots of Area of Solid Color

  • Line Art

  • Cartoon

  • Flat Style Illustration

  • Icon

  • Graph

  • Sharply Contrasting Borders

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When to use a JPEG

  • Scanned Photograph or Painting

  • Photograph

  • Small Color Changes

  • Grayscale File

  • Subtle Lighting Changes

  • Vertical Color Changes (i.e, Vertical Bars)

  • Continuous Tone Artwork

  • Computer Graphics with Realistic Lighting

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  • For printing 300 dpi

  • For computer monitor 72 dpi

  • PowerPoint will take any image you give it, but remember large images result in large files.

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Powerpoint - Making a Presentation

  • Text

  • Inserting Clip Art and Images

  • Charts

  • Organizational Charts

  • Word Art

  • Color Schemes, Backgrounds

  • Slide Transitions

  • Slide Master and Title Master

  • Video

  • Sound