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Strengthening Primary Agricultural Cooperatives ROLE OF MANAGERS ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Dr Daman Prakash Senior Consultant IFFCO FOUNDATION, NEW DELHI.
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Strengthening Primary Agricultural CooperativesROLE OF MANAGERS~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~Dr Daman PrakashSenior ConsultantIFFCO FOUNDATION, NEW DELHI
Primary Agricultural Credit Cooperatives:Are the backbone of agricultural credit system in India;They are an integral part of world’s largest agricultural credit system;Are the strongest chain in the largest Agricultural Cooperative Movement of India;There are over 380,000 agricoops with a membership of nearly 200 million farmers;
PACS are the largest contributors to national food stock and Largest distributors of farm inputs;Largest warehousing capacity;Own large industrial and processing units;Have their own federal structure;Hold major shares in cooperative banks;They operate within a legal framework adhering to norms of transparency and fair trade practices;Farmer-Members are the Owners, Managers, Employers, and Estate-ownersPACS ARE THE PRIDE OF INDIAN AGRICULTURALCOOPERATIVE MOVEMENT
Indian Cooperative Movement580,000 Coops of all types;450 million basic members;Already over 100 years old;Cooperation is a State Subject[Multi-State Coops also exist];Cooperatives observe Principles of Cooperation;General Body is Supreme;
Democratic Management[One Member-One Vote Basis];Generally free from State Controls;Several outstanding achievements:India is world’s largest producer of milk;Holds 45% share in coop ice cream; Highest level of Wheat & Rice Production;World’s No. 2 in Cotton production;Federal structure in all sectors;Largest Coop Education & Training structure;
Hassle-free Loaning Procedures;Coop Unions & Banks support all Coops;Loan recovery varies from State to State[Punjab recovery is most outstanding, almost 92%];Govt provides advisory, guidance and audit services through its field structures.
COOP BYELAWS HELP GOVERN THE COOPERATIVEBYELAWS ARE ADOPTED BY MEMBERS AND REGISTERED BY THE REGISTRAR~~~~~~~~~~~~~~~~~~~~~This document contains information on:Objectives, activities, governance techniques e.g., holding meetings, powers & duties of office-bearers and members, tasks of secretaries/managers, handling of finances, distribution of profits, capital formulation, management of books, audit procedures, legal issues, closure of the cooperative etc.
GENERAL BODY FRAMES POLICIES;BOARD FORMULATES ACTION PLANS;SECRETARY/MANAGER IMPLEMENTS.REPORTING IS UPWARDBOARD OF DIRECTORS & AUDIT BOARD ARE ANSWERABLE TO GENERAL BODY; ALL EMPLOYEES REPORT TO BOARD OF DIRECTORS THROUGH THE SECRETARY/MANAGER.
ROLE OF THE SECRETARYManages the Coop in response to the wishes of the General Body, as per directions of the Board and according to the government & bank proceduresEthics, Honesty & Fairness are the foundations to earn goodwill of member-owners
TASKS OF SECRETARY ARE LAID DOWN IN THE BYELAWSSome of the important ones are:Holding meetings in time; Fixation of MCL of the Coop and of members; Receive loan applications and get them approved by the Board; Distribute inputs in time and with all fairness; Arrange for disposal of products; Maintaining books of accounts & other books; Follow-up recovery procedures; Laise with Department, Bank & Federation; Keep good rapport with members & office-bearers; Strong inventory & financial controls; Prepare Annual & Audit Reports; Compliances; Reconciliation of accounts; Enhance membership; Expand loaning.SATISFIED MEMBERS ARE A CREDIT TO SECRETARY
CAPACITY BUILDING HELPS ALL AND STRENGTHENS THE COOPERATIVEAwareness about Cooperation; Byelaws, Govt Rules & Regulations; Proper paperwork; Business Ethics; Accurate cash/accounts handling; Interaction; Encouraging member participation; Member education & training of office-bearers including Secretary; Involvement of youth and women; interaction with agri extension experts; Frequent visits to members; Proper flow of information.SYNERGY WITH OTHER DEVELOPMENT PROGRAMMES.
CAPACITY BUILDING OPPORTUNITIES LEADING TO PROFESSIONALISATIONTraining programmes offered by NCUI, State Unions/Federations, Management institutes; Conferences, Seminars and Workshops; Field visits.ANY EXPENDITURE ON HUMAN RESOURCE DEVELOPMENT IS AN INVESTMENT. LEARN BUSINESS TECHNIQUES FROM PRIVATE ENTERPRISES.