What is a sponsor and a sponsor doing? Know how to get sponsors for your events with a complete guide.\n
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A Complete Guide
There are many assemblies, carnivals, stores inauguration and celebrations that take place, but ... who
assumes the economic cost that it charges to carry out an event of these characteristics?
Such an event takes a long process of preparation and expenses amounting to very high figures. These
costs, often impossible to assume by the organizing company, could not be supported without the
support of sponsors or sponsors, who financially support these events in exchange for advertising their
brand or company. We can see many ads showcasing events in Hong Kong, events in London, events
in New York, etc.
So, if on many occasions we depend on "others" contributing to the financing of our event, should not
we know when we should negotiate with a sponsor and when with a collaborating company? What
makes them different? What is a sponsor and a sponsor doing? Once we know the difference between
all these concepts, we can decide which is the most appropriate for each situation or activity.
Sponsorship profiles: Sponsor and Collaborator
The patronage agreement is one in which a company contributes to the financing of actions related to
the arts, sciences or letters with the aim of associating the brand image with said action. Normally, it is a
In the case of the sponsorship agreement, the sponsor looks for lucrative events and, in exchange for an
economic contribution, the sponsored company must publicize it in the event. It is a short-term benefit.
It should be noted that the sponsorship is very similar to the collaboration agreement and therefore
tends to be confused. The difference between the two is that while the sponsor contributes financial
support, the collaborator contributes to the event in kind (products, services, materials ...).
Finally, sponsorship is associated with sport and refers to the economic contribution made by a
company to a team or professional in exchange for them carrying the brand image of the sponsor in
their public appearances.
Negotiating the Financing of our Event
The most important factors that must be taken into account when negotiating with a sponsor are the
At first, we will have to conduct a search of the companies that use the sponsorship tool as an element
of communication, so we have to see and ask ourselves the following question: which of the brands
related to our event do these actions in their Strategic plan?
Another fundamental aspect will be to know how much it costs us to carry out the event. From here, we
will decide the packages that we will offer to the companies to participate in the sponsorship. How
much do we want a company to participate in your sponsorship, 25%, 50%, 75% or 100%?
Another factor will be determining how many and the type of sponsors we will need to reach our goal.
Finally, in order to attract the attention of the sponsoring companies, we will have to elaborate a
memory of the event. We will talk about how to prepare this proposal document for sponsors in the
Benefits of the Sponsor for an Event
It is important to know the benefits that a sponsor looks for when financing an event to know what to
offer them. Here we expose the main ones:
The sponsors seek to encourage research and development within the scope of the event being held,
usually of a scientific nature.
The sponsors have to perceive some advantages and benefits that will be passed on to their sales from
the participation in the event.
In this case, the sponsors hope to obtain a projection as leaders before their clients, invited to the event
or assistants in general. In these events, companies see a clear opportunity to foster relationships with
their suppliers or have a meeting point with their customers. In addition, they can also obtain a much
more strategic vision and directly observe their competition.
As we can see, the choice of sponsors and the subsequent negotiation is very delicate. It has to be done
taking into account the interests, benefits and advantages that the companies will be able to obtain in
You have to follow some steps and maintain a previous schedule so that our event can be financed by
external companies. This planning will always give the event an added value and an endorsement by the
brands, an image of a leader in the sector and an importance that the attendees and professionals who
attend the event will perceive.
As we have seen, many events involve negotiation. Therefore, we must know the existence of qualified
professionals, event organization companies, which can be very useful when negotiating the financing of