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Microsoft Office 2007- Illustrated Introductory, Windows Vista Edition. Creating A Presentation in PowerPoint 2007. Objectives. Define presentation software Plan an effective presentation Examine the PowerPoint window Enter slide text Add a new slide. Objectives. Apply a design theme

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microsoft office 2007 illustrated introductory windows vista edition

Microsoft Office 2007- Illustrated Introductory, Windows Vista Edition

Creating A Presentation

in PowerPoint 2007

slide2

Objectives

  • Define presentation software
  • Plan an effective presentation
  • Examine the PowerPoint window
  • Enter slide text
  • Add a new slide

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

slide3

Objectives

  • Apply a design theme
  • Compare presentation views
  • Print a PowerPoint presentation

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

defining presentation software
Defining Presentation Software
  • Presentation software is a computer program used to organize and present information
  • Presentation software allows you to communicate your ideas effectively

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

defining presentation software5
Defining Presentation Software
  • Use PowerPoint to present information in a variety of ways
    • On-screen presentations
    • Notes
    • Audience handouts
    • Online meetings
    • Outline pages
    • Overheads

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

defining presentation software6
Defining Presentation Software
  • With PowerPoint you create slides that contain
    • Text
    • Illustrations
    • Photographs
    • Clip art
    • Charts
    • SmartArt
    • Even sounds and movies

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

a typical slide
A Typical Slide

Slide title

Bulleted text

Clip art

SmartArt graphic

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

defining presentation software8
Defining Presentation Software
  • With PowerPoint you can
    • Enter and edit text easily
    • Change the appearance of graphics
    • Collaborate online with colleagues
    • E-mail a presentation as an attachment
    • Incorporate information from other sources
      • Excel
      • Word

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

planning an effective presentation
Planning an Effective Presentation
  • Using PowerPoint themes, you can use a design and enter your text immediately
  • You can go back and tailor your presentation based on the needs of the audience
  • Planning is a critical part of creating a presentation

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

planning an effective presentation10
Planning an Effective Presentation
  • Planning includes:
    • Determining and outline the message you want to communicate
    • Verifying the audience and the delivery location
    • Determining the type of output
    • Determining the design
    • Deciding on additional materials needed

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

planning an effective presentation11
Planning an Effective Presentation
  • Additional materials needed may include
    • Speaker notes
    • Audience handouts
    • Handouts
      • can be printed to have:

1, 2, 3, 4, 6, or 9 slides per page

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

typical speaker notes
Typical Speaker Notes

While this slide is presented, the speaker can refer to notes on a printed handout that no one else will see

Notes

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

typical handouts
Typical Handouts

Handouts provide lines for audience to take their own notes

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

planning an effective presentation14
Planning an Effective Presentation
  • When planning a presentation, keep in mind copyright laws
  • Intellectual property is any idea or creation of the human mind
  • Copyright law is a type of intellectual property law that protects works of authorship

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

planning an effective presentation15
Planning an Effective Presentation
  • Fair use permits the public to use copyrighted material for certain purposes without obtaining prior consent from the owner
  • Unauthorized use of protected work is known as copyright infringement, and can lead to legal action

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

examining the powerpoint window
Examining the PowerPoint Window
  • PowerPoint opens in Normal view (the default view)
  • Normal view is the primary view for writing, editing and designing your presentation
  • Normal view is divided into three panes

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

normal view
Normal View

Slide pane

Slides and Outline tabs

Notes

pane

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

normal view18
Normal View
  • The Ribbon organizes all of PowerPoint’s primary commands

Office Button

Quick Access Toolbar

Ribbon

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

normal view19
Normal View
  • Each set of primary commands is identified by a tab
  • Commands are further arranged into groups based on their function

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

normal view20
Normal View

Tabs

Groups

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

normal view21
Normal View
  • The Outline tab displays the text of your presentation in the form of an outline
  • The Slides tab displays the slides of your presentation as small images, called thumbnails

Creating a Presentation in PowerPoint 2007

normal view22
Normal View

Slides tab

Outline tab

Thumbnail

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

normal view23
Normal View
  • The Quick Access toolbar provides immediate access to common commands that you use all the time, such as Save, Undo, and Redo

Click to add or remove buttons to the toolbar

Quick Access Toolbar

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

normal view24
Normal View
  • The statusbar, located at the bottom of the PowerPoint window, shows
    • messages about what you are doing and seeing in PowerPoint
    • which slide you are viewing
    • the design theme applied

Left side of status bar

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

normal view25
Normal View
  • The status bar displays
    • Zoomslider controls,
    • Fit slide to current window button
    • View Shortcuts

Zoom slider

Fit slide to current window button

View shortcuts

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

entering slide text
Entering Slide Text
  • A new presentation starts with one blank title slide which has two text placeholders

Title text

placeholder

Subtitle text

placeholder

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

entering slide text27
Entering Slide Text
  • Click in placeholder to type text
  • Placeholder becomes a text object
    • An object is any item that can be modified

Text entered in placeholder

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

entering slide text28
Entering Slide Text
  • When you click inside a placeholder, the insertion point appears

Selection box

Indicates that text placeholder is selected and can accept text

Insertion point

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

entering slide text29
Entering Slide Text
  • The AutoFit Options button indicates that PowerPoint has decreased the size of all the text so that it fits inside the text object

AutoFit Options button

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

adding a new slide
Adding a New Slide
  • It is easy to add a new slide to your presentation
  • You can choose among nine slide layouts
  • A slide layout contains text and object placeholders that are arranged in a specific way on the slide

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

adding a new slide31
Adding a New Slide
  • You can modify an existing slide layout or create a brand new, custom slide layout
  • When you click the New Slide button on the Ribbon, a Title and Content placeholder slide appears

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

adding a new slide32
Adding a New Slide
  • A content placeholder can be used to insert text or objects such as clip art, tables, or charts
  • To change a slide layout, click the Layout button in the Slides group

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

adding a new slide33
Adding a New Slide

SmartArt

graphic

Graph chart

Table

Content placeholder

Picture

Clip art

Movie or video clip

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

adding a new slide34
Adding a New Slide
  • To enter text in the form of a bulleted list, type the first word or phrase, then press [Enter]
  • Press [Tab] to create a second-level bullet

1st level bullet

2nd level bullet

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

apply a design theme
Apply a Design Theme
  • A design theme incorporates sets of colors for fill, line, and shadow, called theme colors; fonts for titles and other text, called theme fonts; and effects for lines and fills, called theme effects

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

apply a design theme36
Apply a Design Theme
  • Design themes give your presentation a cohesive look
  • Design themes are found on the Design tab on the Ribbon

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

apply a design theme37
Apply a Design Theme
  • Point to a design theme on the Ribbon and you will see a live preview
    • allows you to see how your changes affect the slides before actually making the change

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

apply a design theme38
Apply a Design Theme

Design tab

Design themes

More button

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

apply a design theme39
Apply a Design Theme
  • You can also modify a theme to create your own custom theme
  • After making modifications, click the Themes group More button, then clicking Save Current Theme

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

comparing presentation views
Comparing Presentation Views
  • PowerPoint has four basic views
    • Normal view
    • Slide Sorter view
    • Notes Page view
    • Slide Show view

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

comparing presentation views41
Comparing Presentation Views
  • Normal view is the primary editing view
  • Slide Sorter view is used for rearranging slides and adding slide effects
  • Notes Page view is for typing notes to yourself
  • Slide show view is used to give your presentation

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

comparing presentation views42
Comparing Presentation Views
  • You can change views using the View Shortcuts on the status bar
  • You can also use the View tab on the Ribbon

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

slide sorter view
Slide Sorter View

Slides appear as thumbnails and can be rearranged

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

printing a powerpoint presentation
Printing a PowerPoint Presentation
  • Before you print your presentation, you should review it and preview it
  • To preview your presentation, click the Office Button, point to Print, then click Print Preview

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

printing a powerpoint presentation45
Printing a PowerPoint Presentation
  • The Print Preview window offers options for previewing and printing your presentation
  • The Print Preview tab appears on the Ribbon

Print Preview tab

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

printing a powerpoint presentation46
Printing a PowerPoint Presentation
  • Using the Print dialog box, you can choose to print slides, handouts, notes or the Outline view
  • Handouts can be printed as 1,2, 3, 4, 6, or 9 per page
  • You can print in Color, Grayscale or Pure Black and White, depending on your printer

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

printing a powerpoint presentation47
Printing a PowerPoint Presentation

Print dialog box

Click list arrow to choose what to print

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

summary
Summary
  • PowerPoint is a presentation software program that allows you to communicate your ideas effectively
  • You can use text, graphics, charts, and movies and modify them to your liking
  • You can choose many output formats, such as on-screen presentations or handouts

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

summary49
Summary
  • Planning is a very important part of creating a presentation
  • You should consider the message you want to deliver, your equipment needs, audience needs, and additional materials
    • Speaker notes
    • Audience handouts

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

summary50
Summary
  • PowerPoint opens in the Normal view which contains the Outline and Slides tabs, the Slide pane and the Notes pane
  • The first slide has a Title Slide layout
  • Layouts contain text and content placeholders which you click to type or add an object

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

summary51
Summary
  • PowerPoint offers several design themes which dictate the overall look of your presentation
  • Design themes include theme colors, theme fonts, and theme effects
  • Design themes are found on the Design tab of the Ribbon

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

summary52
Summary
  • The four views in PowerPoint are Normal, Slide Sorter, Notes, and Slide Show
  • View Shortcuts are on the status bar and on the View tab on the Ribbon
  • Before printing your presentation you should review it and preview it using the Print Preview command

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

summary53
Summary
  • Using the Print dialog box, you can choose to print slides, handouts, notes or the Outline view
  • You can print handouts as 1,2, 3, 4, 6, or 9 per page
  • You can print in Color, Grayscale or Pure Black and White, depending on your printer

Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition

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