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Microsoft Office 2003 Illustrated Introductory, Premium Edition Introducing Microsoft Office 2003 Objectives Define the Office 2003 Suite Create a document with Word 2003 Build a worksheet with Excel 2003 Manage data with Access 2003 Create a presentation with PowerPoint 2003 Objectives

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Microsoft Office 2003 Illustrated Introductory, Premium Edition

Introducing

Microsoft Office 2003


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Objectives

  • Define the Office 2003 Suite

  • Create a document with Word 2003

  • Build a worksheet with Excel 2003

  • Manage data with Access 2003

  • Create a presentation with PowerPoint 2003

Introducing Microsoft Office 2003


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Objectives

  • Browse the World Wide Web with Internet Explorer

  • Integrate Office information

  • Manage office tasks with Outlook 2003

Introducing Microsoft Office 2003


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Unit Introduction

  • Microsoft Office is a collection of software programs

    • Each Office program is designed to complete specific tasks

    • Each Office program has similar buttons and commands to make switching among programs easy

  • Microsoft Office is known as a suite.

Introducing Microsoft Office 2003


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Defining the Office 2003 Suite

  • The Office 2003 suite is a collection of programs known as business productivity software

    • Helps people in business work better

  • Office documents are compatible with one another, so you can easily integrate information between files

    • Insert an Excel chart into a Word document

Introducing Microsoft Office 2003


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Defining the Office 2003 Suite

  • Most common Office suite programs:

    • Word

    • Excel

    • Access

    • PowerPoint

    • Outlook

Introducing Microsoft Office 2003


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Defining the Office 2003 Suite (cont.)

  • Microsoft Word

    • Documents

    • Letters

    • Faxes

    • Memos

    • Flyers

Introducing Microsoft Office 2003


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Defining the Office 2003 Suite (cont.)

  • Microsoft Excel

    • Budgets

    • Financial statements

    • Payroll summaries

    • Charts and graphs

Introducing Microsoft Office 2003


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Defining the Office 2003 Suite (cont.)

  • Microsoft Access

    • Organize, track, and update complex data.

    • Customer database

    • Inventory database

Introducing Microsoft Office 2003


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Defining the Office 2003 Suite (cont.)

  • Microsoft PowerPoint

    • Create visual presentations

      • Performance

      • Sales

      • Strategy

      • Training

      • Business plan

      • Marketing

Introducing Microsoft Office 2003


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Defining the Office 2003 Suite (cont.)

  • Microsoft Outlook

    • Track and organize:

      • Appointments

      • Contacts

    • Send email

Introducing Microsoft Office 2003


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Defining the Office 2003 Suite (cont.)

  • Internet Explorer

    • A program that lets you access information on the Internet and World Wide Web

    • A part of Windows or can be downloaded from the Web

Introducing Microsoft Office 2003


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Creating a Document with Word 2003

  • Microsoft Word 2003 is a word processing program which allows you to create and edit text documents

    • Enter and format text

    • Add tables and graphics

    • Use electronic thesaurus, indexes, and footnotes

Introducing Microsoft Office 2003


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Creating a Document with Word 2003 (cont.)

  • Word can help you:

    • Enter text quickly

    • Organize information

    • Create error-free information

    • Combine text and graphics

    • Add special effects

Table

Graphic

Introducing Microsoft Office 2003


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Building a Worksheet with Excel 2003

  • Microsoft Excel 2003 is a spreadsheet program that you use to analyze data, perform calculations, and create charts

    • Like paper spreadsheets, Excel has a worksheet area

      • Divided into columns and individual cells

      • A cell contains text, numbers, formulas, or a combination

Introducing Microsoft Office 2003


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Building a Worksheet with Excel 2003 (cont.)

Formatted data

  • Excel can help you:

    • Calculate results accurately

    • Perform what-if analysis

    • Perform complex mathematical formulas

    • Create charts

Graphic

Chart

Introducing Microsoft Office 2003


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Managing Data with Access 2003

  • Microsoft Access 2003 is a database management system which allows you to organize and link databases

    • A database is a collection of related information such as a list of employees

    • A table is a grid where you can arrange and analyze large amounts of data

Introducing Microsoft Office 2003


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Managing Data with Access 2003 (cont.)

  • Access can help you:

    • Enter data easily

    • Retrieve data easily

    • Create professional forms and reports

    • Add graphics to reports

Table

Introducing Microsoft Office 2003


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Creating a Presentation with PowerPoint 2003

  • Microsoft PowerPoint 2003 is a presentation graphics program that you can use to create handouts or electronic presentations

    • A slide is the “page” where you place text, graphics, and other objects

    • Slides make up a presentation and can be seen in an on-screen display called a slide show

Introducing Microsoft Office 2003


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Creating a Presentation with PowerPoint 2003 (cont.)

Slide

  • PowerPoint can help you:

    • Create and edit slides

    • Combine information from Office programs

    • Add graphics

    • Add special effects

Graphic

Inserted Excel chart

Introducing Microsoft Office 2003


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Browsing the World Wide Web with Internet Explorer

  • The World Wide Web, known as the Web, is the text, graphics, and multimedia part of the Internet

  • Internet Explorer is a browser.

    • A program designed to help you view data on the Web

  • Web sites let you jump to other sites using links, special areas that take you to another location

Introducing Microsoft Office 2003


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Browsing the World Wide Web with Internet Explorer (cont.)

  • Internet Explorer can help you:

    • Display Web sites

    • Move between Web sites

    • Use multimedia

    • Incorporate Web information

Links

Web page

Introducing Microsoft Office 2003


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Integrating Office Information

  • Information created in one Office program can be used in another

    • An Excel chart can be used in a PowerPoint presentation

    • Word data can be used in an Excel worksheet

    • Word text can be used to create PowerPoint slides

    • Access data can be used in an Excel worksheet

Introducing Microsoft Office 2003


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Integrating Office Information (cont.)

  • Integration benefits include:

    • Create information once

    • Merge data

    • Export data

    • Create hyperlinks

      • A hyperlink is specially formatted text or a graphic that transfers you to another location or document

Introducing Microsoft Office 2003


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Integrating Office Information (cont.)

Chart in Word

Chart in Excel

Chart in PowerPoint

Introducing Microsoft Office 2003


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Managing Office Tasks with Outlook 2003

  • Microsoft Outlook 2003 is an electronic personal information manager

    • Helps you manage and keep track of appointments, events, contacts, and e-mail

      • An e-mail message is an electronic message sent to anyone with an e-mail address

Introducing Microsoft Office 2003


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Managing Office Tasks with Outlook 2003 (cont.)

  • Some of the benefits of Outlook:

    • Read and respond to e-mail

    • Create and manage a contact address book

    • Send file attachments with e-mail messages

Introducing Microsoft Office 2003


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Summary

  • Use Word to create a text document

  • Use Excel to create a spreadsheet

  • Use Access to create a database

  • Use PowerPoint to create a presentation

  • Use InternetExplorer to browse the Web

  • Use Outlook to manage tasks

Introducing Microsoft Office 2003


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