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Microsoft office 2007 illustrated introductory l.jpg

Microsoft Office 2007- Illustrated Introductory

Getting Started with Microsoft Office 2007


Objectives l.jpg
Objectives

  • Understand the Office 2007 Suite

  • Start and exit an Office program

  • View the Office 2007 user interface

  • Create and save a file

Microsoft Office 2007-Illustrated Introductory


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Objectives

  • Open a file and save it with a new name

  • View and print your work

  • Get Help and close a file

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition


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Unit Introduction

  • Microsoft Office 2007

    • Group of software programs

    • Supports productivity in the workplace

  • Some tasks you can perform in Office

    • Create documents, such as letters

    • Produce a sales presentation

  • Programs have similar look and feel

    • Skills transfer between programs

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition


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Understanding the Office 2007 Suite

  • Programs making up this suite:

    • Microsoft Office Word 2007

    • Microsoft Office Excel 2007

    • Microsoft Office PowerPoint 2007

    • Microsoft Office Access 2007

  • Benefits at the level of the suite:

    • Common user interface

    • Collaboration

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition


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Understanding the Office 2007 Suite

  • Word

    • Letters

    • Memos

    • Faxes

    • Newsletters

    • Reports

Word document

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition


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Understanding the Office 2007 Suite

  • Excel

    • Budgets

    • Projections

    • Payments

    • Charts

    • Graphics

Excel worksheet

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition


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Understanding the Office 2007 Suite

  • PowerPoint

    • Graphics

    • Transitions

    • Soundtracks

    • Design themes

PowerPoint presentation

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition


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Understanding the Office 2007 Suite

  • Access

    • Inventories

    • Employee data

    • Customer data

    • Sales data

    • Queries

Access database form

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition


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Starting and Exiting an Office Program

  • One way to launch a program

    • Click the Start button on the taskbar

    • Point to All Programs

    • Point to Microsoft Office (for a list)

    • Click Microsoft Office Excel 2007

  • Multiple programs can be open

  • Ways to move between programs

    • Click desired program on taskbar

    • Use [Alt][Tab] keyboard shortcut

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition


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Starting and Exiting an Office Program

One way to exit a program

Click the Office button

Click Exit [program name]

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition


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Starting and Exiting an Office Program

  • Excel program window and taskbar

Excel button

on taskbar

Word button

on taskbar

Your icons in the notification

area will differ

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition


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Viewing the Office 2007 User Interface

  • User interface

    • Tool used to interact with a program

  • Office 2007 user interface features

    • Choose commands

    • Work with files

    • Navigate in the program window

  • Benefit of using a common interface

    • Skills using one program apply to many

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition


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Viewing the Office 2007 User Interface

  • PowerPoint program window

Title bar

Quick Access

toolbar

Tabs

Ribbon

Dialog box

launcher

Document window

Zoom percentage

Zoom slider

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition


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Creating and Saving a File

  • File: stored collection of data

  • Benefits of working with files

    • Easily reuse, modify, and transfer data

  • Common file operations:

    • Create, save, name, copy, move, delete

  • How to automatically create a file

    • Launch Word, Excel, or PowerPoint

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition


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Creating and Saving a File

  • Identifying Office files by program

    • Common names, such as document

    • Individual name, such as location.docx

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition


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Creating and Saving a File

  • Creating a document in Word

Save button

Your name should

appear here

Insertion point

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition


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Creating and Saving a File

  • Save As dialog box

Previous Locations list arrow

Address bar

File name field;

your computer

may not be set

to display file

extensions

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition


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Opening a File and Saving it with a New Name

  • You may need to reuse existing files

    • Example: old budget is template for new

  • Open dialog box: opens files

  • Save As dialog box

    • Save existing file with new name

    • File may be stored in various locations

    • Original file remains intact

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition


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Viewing and Printing Your Work

  • Printer must be installed to print

  • Simple printing operation

    • Click the Print button

  • A more complex printing operation

    • Select pages

    • Preview the document

    • Print document

  • Zoom: see more (or less) of document

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition


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Getting Help and Closing a File

  • How to get comprehensive help:

    • Press [F1] in an Office program

  • How to get condensed help:

    • Point to icon in program window

    • View ScreenTip that pops up

  • Closing a file leaves program running

  • Exiting a program

    • Closes file and terminates program

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition


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Getting Help and Closing a File

  • Word Help window

Help toolbar

Search field

Hide Table of

Contents

button

The colors

of your links

may differ

Connection status

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition


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Summary

  • Microsoft Office 2007: program suite

  • Word: creates text documents

  • Excel: creates worksheets

  • Access: creates a database

  • PowerPoint: creates presentations

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition


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