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QualityCore New DAC/BAC Test Administration Training August 16, 2013. Scot Calvert ACT, Inc. Jennifer Stafford Policy Advisor Kentucky Department of Education [email protected] Agenda. What’s New Testing Windows and Sessions Responsibilities and Deadlines

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qualitycore new dac bac test administration training august 16 2013

QualityCore New DAC/BACTest Administration TrainingAugust 16, 2013

Scot Calvert

ACT, Inc.

Jennifer Stafford

Policy Advisor

Kentucky Department of Education

[email protected]

agenda
Agenda
  • What’s New
  • Testing Windows and Sessions
  • Responsibilities and Deadlines
  • Accommodations
  • Materials
      • Group Headers
      • Answer Documents
  • Return Shipping
  • Prohibited/Acceptable Materials
  • Online Testing
  • Resources
glossary of terms
Glossary of Terms
  • CBT-Computer Based Testing
  • P&P- Paper and Pencil
  • Vantage- ACT QualityCore’s online system
  • VanGuard
what s new
What’s New
  • Removal of graduates from Vantage (2012 and 2013)
  • KDE/ACT upload/update of student accounts
  • Inactivate duplicate student accounts
  • Bulk Student Roster Upload Function
  • Preparation for year three
  • State Course Codes
  • Online Stress Test
removal of graduates from vantage
Removal of Graduates from Vantage
  • New Policy: Graduates will be removed from the Vantage system by ACT in December following graduation dates.
  • Allows school staff time to print Individual Student Reports.
  • ACT and KDE will work together to determine when this effort will be complete. Please review the DAC Monday e-mails for additional information about this effort.
create and upload students
Create and Upload Students
  • KDE will extract from Infinite Campus (IC) students enrolled in IC at the high school level within each district.
  • Be sure student records are updated in IC by September 6
  • ACT will create student accounts at the appropriate school.
  • Student grade levels will reflect current status in IC.
  • Accounts for students enrolled after this effort will need to be created or moved by the school.

Note: Middle school students taking courses for high school credit will not be included.

duplicate student accounts
Duplicate Student Accounts
  • KDE and ACT are working collaboratively to purge the system of duplicate accounts.
  • The target is to have this work done this fall.
  • After this effort, school staff should review school lists to verify quality of work. Please review DAC Monday e-mails for additional information.
bulk student roster upload
Bulk Student Roster Upload
  • New function available to add multiple student records to roster(s) via upload.
  • Detailed instructions will be posted to ACT’s QualityCore website prior to the start of October testing. The instructions document will also be sent via the DAC Monday e-mail.
  • Ad Hoc currently in Infinite Campus for each course
    • EOC Bulk Roster Registration Algebra II
    • EOC Bulk Roster Registration Biology
    • EOC Bulk Roster Registration English II
    • EOC Bulk Roster Registration U. S. History
preparation for year three
Preparation for Year Three
  • Creation of new teacher accounts
  • Inactivate teacher accounts no longer in the school
  • Upload student demographics per the layout in Vantage
  • Addition of new ninth graders
kde state course codes
KDE State Course Codes

English II

Biology

Algebra II

U.S. History

online stress test
Online Stress Test

The purpose of this assessment is to provide Kentucky educators assurance the online system will work with a large number of students in the system at once. ACT must prove the system has been fixed; if it cannot, the state will likely look for a different testing vendor for the 2014-15 school year.

*See August 19, DAC Monday E-mail for more details.

two sessions
Two Sessions

Two separate EOC sessions

      • Multiple Choice 1 (Paper or Computer)
      • Multiple Choice 2 (Paper or Computer)

School staff may choose to utilize both paper and CBT at the same site. Users must complete both sections using the same mode (paper or CBT)

  • Sessions are 45 minutes each
      • Paper sessions are timed by the test administrator.
      • Computer sessions are timed automatically by the computer.
testing sessions
Testing Sessions
  • Paper Testing:
    • ALL students must be tested at the same time, in the same content area.
  • Computer Testing:
    • Multiple testing sessions can be utilized in a single day.
    • The first computer based test must begin at the same time as the paper based test.
    • Note: A 10-15 minute break is allowed between test sessions.
testing windows i ncludes paper and computer testing
Testing Windows (Includes Paper and Computer Testing)
  • Six EOC test windows per year
    • August 1-September 13
    • October 1-November 15
    • December 2-January 17
    • February 3-March 14
    • April 1-June 13
    • June 16-July 15
    • Within each window, schools choose a 10-day window (consecutive days) to complete the four tests, including make-up sessions.
  • Within the 10-day window, schools choose one day per content area.

Note: MC1 and MC2 must be given in order on the same day.

      • May schedule multiple content tests on same day.
non traditional windows includes paper and computer testing
Non-Traditional Windows (Includes Paper and Computer Testing)
  • Six EOC test windows per year
    • August 1-September 13
    • October 1-November 15
    • December 2-January 17
    • February 3-March 14
    • April 1-June 13
    • June 16-July 15

Within each window, schools choose one dayper student(s) to complete sessions.

Note: MC1 and MC2 must be given in order on the same day.

      • May schedule multiple content tests on same day.
traditional vs non traditional
Traditional vs. Non-Traditional?
  • High Schools with only Traditional Courses: Use School’s 10-day window
  • Alternative Schools with only Non-Traditional Courses: Use State’s broader window
  • Schools with both Traditional and Non-Traditional Courses: Use both school’s 10-day and State’s broad window
access to online system
Access to Online System
  • Username and Password Needed
  • https://qc.vantage.com/qualitycore/do/log
  • DACs grant access to others in the district
steps for ordering
Steps for Ordering
  • Confirm Unit Usage (DACs/Designee)
  • Create/Upload Users & Teachers (DACs/Designee)
  • Create/Upload Students (KDE/ACT, Local)
  • Create Class Test Rosters (Local)
  • Finalize Class Rosters (Local)

Note: Valuable Resources are located at:

http://www.act.org/stateservices/kentucky/before.html

http://www.act.org/qualitycore/qcresources.html

responsibilities
Responsibilities
  • District or School Administrator:
    • Conduct Administration Code and Inclusions Training
    • Confirm Unit Usage per school
      • Determine Paper or Computer Testing
      • Estimate Number of Students Testing
        • ACT will print the Confirmed Unit Usage per school. DAC/BAC should order additional tests to ensure enough materials are received.
      • Determine Testing Dates
    • Create/Upload Students (New enrollees)
create and upload students1
Create and Upload Students
  • KDE will extract from Infinite Campus (IC) students enrolled in IC at the high school level within each district.
  • ACT will create student accounts at the appropriate school.
  • Student grade levels will reflect current status in IC. Accounts for students enrolled after this date will need to be created by the school.

Note: Middle school students taking courses for high school credit will not be included.

responsibilities1
Responsibilities
  • School Administrator:
    • Create Class Roster Name:
      • Options

1. Name by school, course, teacher, and period

        • i.e. CCHS, Algebra II, C. Greer, period 5

2. Name by school, course, per teacher

        • i.e. CCHS, Algebra II, C. Greer

3. Name by school, course

        • i.e. CCHS, Algebra II
      • Note: Separate class roster for extended time for computer based (specific timing).
responsibilities2
Responsibilities
  • School Administrator or Teacher:
    • Finalize Class Rosters
      • Verify all students to be tested are on roster
      • No roster in SDRR at this time
      • Print or save electronic copy to use as a reference for accountability in SDRR at the end of school year.
      • Create seating chart
test form changes
Test Form Changes

Before Form Change

All end 2012-03-31

During Form Change

All end 2012-07-31

Ends 2012-03-31

After Form Change

Ends 2012-07-31

target dates
Target Dates

*Finalize Class Rosters must be completed four (4) weeks and one day prior to testing. Other dates are targets for workload management.

target dates1
Target Dates

*Finalize Class Rosters must be completed four (4) weeks and one day prior to testing. Other dates are targets for workload management.

target dates2
Target Dates

*Finalize Class Rosters must be completed four (4) weeks and one day prior to testing. Other dates are targets for workload management.

accommodations
Accommodations
  • 2009 Inclusion of Special Populations
  • Must have a current IEP, 504 or PSP with accommodations listed
  • Accommodations should not be introduced just for the assessment
  • Must be student initiated
  • Accommodations must not impact content validity
accommodated testing
Accommodated Testing

Paper Only

Paper and Computer

  • R = Reader
  • A = Audio
  • B = Braille
  • LP = Large Print
  • Scribe
  • Extended Time
  • Paraphrasing
  • Manipulatives
  • Prompting/Cueing
  • Behavior Modification
  • Interpreter (sign language)
  • Dictionaries/Thesauri
ordering accommodated test materials
Ordering Accommodated Test Materials
  • Navigate to http://www.act.org/stateservices/kentucky
  • Select the Resources tab (top right side of screen)
  • Select Test Accommodations (left side of screen)
  • Download and complete the KDE Accommodated Testing Materials Order Form. Once the order form is completed, email it to [email protected]

Note: This process is for accommodated materials, not test booklets. Paper units must be allocated to the school and students must be on finalized roster for order to be complete.

ordering accommodated test materials order deadline
Ordering Accommodated Test Materials Order Deadline
  • This includes ordering of reader scripts.
  • E-mail Form to QualityCore Customer Services ([email protected])Form available at: http://www.act.org/stateservices/kentucky/accommodations.html
exemption types
Exemption Types
  • Medical Exemption choice requires more detailed information, including Date of Diagnosis and Hospitalization. More detailed descriptions are needed for approval.
  • Extraordinary Circumstance (Other Exemption) choice has open field to enter information.
  • For both types of exemptions, see the associated Medical Exemption and Extraordinary Circumstance forms on the KDE website.
  • Procedure Change: SDRR will be open for exemption applications in Fall and remain open throughout the school year.
exemption information
Exemption Information
  • Student identifying information
    • Name
    • SSID
    • Grade
    • Gender
    • DOB
    • School Name
    • Test Type
    • Exemption Type
  • Explanation of Medical or Extraordinary issue
  • Relevant dates

Keep paper form on-file in the district.

Enter information electronically into SDRR.

An Exemption Request is NOT automatically approved.

receiving storing materials
Receiving/Storing Materials
  • Shipment going to DACs will be identified with course name, school and BAC’s name, as well as course name for easy distribution
  • Check shipment contents
      • Testing Boxes
        • Test Booklets with answer document.
        • Reference Sheets- Alg 2 only
        • Test Supervisor’s Manual , Room Supervisor’s Manual
        • School Header
        • Group Header- One per roster plus a small overage
  • Box 1 Contains Packing List

Store SECURELY

LOCKED storage

Discrepancies—Call

(866)764-7228

group headers
Group Headers
  • One per roster created online
      • Group headers will be pre-printed with School name, Test Roster name, Course code, and Test Assignment Roster ID.
    • Example: If Ms. Jones has 3 Algebra II rosters in Vantage, there will be 3 separate Group Headers.
slide37

A: School Name

C: Course

B: Test Roster Name

D: Vantage Test Assignment Roster ID

combined mc test booklets
Combined MC Test Booklets
  • No longer separate multiple choice test booklets. Change effective spring of 2013.
  • Student answer document with embedded student information is located inside the test booklet.
  • Cover of test booklet contains embedded roster and student information.
  • Booklets are packed by roster for easy distribution on test day.
answer document without embedded student info
Answer Document without embedded student info.
  • Student On Roster:
      • If student is on the roster, click on the name to locate QualityCore ID. Complete boxes A thru D on answer document.
  • Student Not On Roster:
      • Add student to roster from User Student List.
      • Complete boxes A thru D on answer document.
      • **Student’s name must be gridded on answer document exactly as shown on roster.
      • **If units not available, contact DAC to have more units allocated to your school.
return shipping group headers

Group Header 2

Group Header 1

Roster 2

Roster 1

Return Shipping:Group Headers
return shipping

KDE and ACT recommend return shipping from the school.

Return Shipping
  • Packing
    • Envelopes
      • Used Answer Documents
      • Testing Irregularity Report
        • Instructions can be found in the Test Supervisor’s Manual
    • Boxes
      • Used and unused tests booklets in the boxes stamped with their course names
        • Instructions can be found in the Test Supervisor’s Manual
irregularities
Irregularities
  • A disturbance or distraction occurs that could affect one or more students’ scores.
  • A student becomes ill and discontinues testing.
  • A student questions or challenges a test item.
  • A student uses unauthorized testing aids.
  • Complete a Testing Irregularity Report(Test Supervisor’s and Room Supervisor’s Manuals)
prohibited materials
Prohibited Materials

Computer

Pencil/Paper

  • Notes
  • Foreign language or English dictionary
  • Scratch paper
  • Notes
  • Foreign language or English dictionary
acceptable materials
Acceptable Materials

Computer

Pencil/Paper

  • Scratch Paper-Please collect and destroy securely.
  • Calculators
  • Reference Sheets (Algebra II)
  • Scratch work is to be done in the test booklet.
  • Calculators
  • Reference Sheets (Algebra II)
practice online testing
Practice Online Testing
  • Coordinate with District Technology Coordinators to verify workstations are ready for online testing
    • CBT Launch Demo PPT
    • QC CBT QuickStart LaunchTest
  • Teachers/Students may use the Launch Demo to practice the system.
locating launch ppt and test
Locating Launch PPT and Test

www.act.org/stateservices/kentucky

retrieve codes from system
Retrieve Codes from System
  • Test Control Code
  • Vanguard Exit Code
online testing
Online Testing
  • Student will choose their correct birthdate from the dropdown menu and accept the User’s Agreement.
  • The student has the option of completing a tutorial before beginning the test.
test display
Test Display

Time Remaining

Tools

test security
Test Security
  • The Kentucky Department of Education (KDE) along with the testing contractor will be doing analysis of student responses and data to determine if possible inappropriate practices have occurred.
  • All instances of impropriety should be reported
    • Student
    • Testing staff
resources
Resources
  • Kentucky QualityCore Websitewww.act.org/stateservices/kentucky
  • Kentucky Department of Educationhttp://education.ky.gov/AA/distsupp/Pages/EOC.aspx
contact information
Contact Information

ACT

KDE

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