California High School Exit Examination (CAHSEE)

1. California High School Exit Examination (CAHSEE) Test Administration Training 2013-14 for LEA Coordinators, Test Site Coordinators, Test Examiners, Charter School Directors and Proctors September 10, 2013

2. Presenters • Jim Pisano • Educational Testing Service (ETS) CAHSEE Project Director • Nicole Goward • ETS Senior Customer Service Representative • Carrie Strong-Thompson • California Department of Education (CDE) Consultant High School and Physical Fitness Assessment Office

3. Presentation Objectives • What’s New • Overview of CAHSEE • Maintaining Test Security • LEA Coordinator, Test Site Coordinator, Test Examiner, and Proctor Responsibilities • Resources • Questions and Answers

4. What’s New and General Updates • In January 2013, the State Superintendent of Instruction (SSPI) shared his twelve recommendation for transitioning to a future assessment system. http://www.cde.ca.gov/ta/tg/sa/ab250.asp • Recommendation 9 suggested considering alternatives to the current CAHSEE.

5. What’s New and General Updates • Assembly Bill (AB) 484 (Bonilla) contains responses to ten of the twelve SSPI recommendations. • AB 484 does not address the recommendations regarding the future of the CAHSEE and the use of matriculation exams.

6. Overview of CAHSEE

7. CAHSEE Purpose • Improve student achievement in public high schools and ensure that students who graduate from public high schools can demonstrate competency in reading, writing, and mathematics

8. CAHSEE Content • The CAHSEE has two parts: • English-language arts (ELA) • State content standards up to grade ten • Mathematics • State content standards in grades six, seven, and Algebra I

9. CAHSEE Requirement • All students, except for eligible students with disabilities, must satisfy the CAHSEE requirement, as well as all other state and local requirements, to receive a California public high school diploma.

10. CAHSEE Requirement • The CAHSEE requirement can be satisfied by passing the examination, or for eligible students with disabilities, meeting the exemption requirement pursuant to California Education Code Section (EC) 60852.3, receiving a local waiver according to EC 60851(c).(1), or by applying for a CAHSEE streamlined waiver pursuant to EC Section 56101.

11. Options to Participate in CAHSEE Administrations 2013-14 For testing schedules, go to: http://www.cde.ca.gov/ta/tg/hs/admin.asp

12. CAHSEE Testing Opportunities • Grade ten: one time (February, March, or May) • Grade eleven: *two times • Grade twelve: *at least three, but up to five times • Adult students: *three times * May participate in successive administrations.

13. Approximate Testing Times

14. Maintaining Test Security

15. Maintaining Test Security • To ensure test security, LEA coordinators must: • Read, agree, sign, and return the Test Security Agreement to ETS • Ensure all test site coordinators read and sign the Test Security Agreement and all who have access to the secure test materials should also read, sign and agree to the Test Security Affidavit

16. Maintaining Test Security (Continued)

17. Maintaining Test Security (Continued)

18. Maintaining Test Security (Continued) • Keep materials in secure, locked storage • Establish and maintain procedures that will prevent cheating • All test examiners, proctors, and other school personnel must be properly trained; they must also sign and submit a Test Security Affidavit • The wide use of cell phones and text messaging requires test examiners and proctors to be extremely vigilant • The return of test booklets and materials must be monitored closely

19. Maintaining Test Security (Continued) • It is important to inform students before and during testing that if they are found cheating or to have compromised the security of the examination, their test results may be invalidated.

20. Maintaining Test Security (Continued) • Compromising the security of this examination includes the use of cell phones, electronic pagers, music players, and all other electronic devices during the test administration. • If any of these devices are used, for example, to take pictures of CAHSEE test materials to post on social media Web sites, then test results may be invalidated and not scored.

21. Maintaining Test Security (Continued) • Handle potential testing irregularities. Call ETS and the CDE to report security breaches or test administration incidents • Cooperate with GCS Field Research (formerly Global Compliance Services) when they conduct security audits: • Before-testing • During-testing • After-testing

22. Local Educational Agency Coordinator Responsibilities LEAC

23. Before Testing LEAC • Attend training • Send Designation Form and signed Test Security Agreement to ETS • Read the LEA and Test Site Coordinator’s Manual (LEATSCM)

24. Before Testing (Continued) LEAC • Go to http://www.ets.org/cahsee/ • to obtain information and documents regarding the coordination of CAHSEE administrations

25. Before Testing (Continued) LEAC • Refer to the CAHSEE Project Calendar

26. Before Testing (Continued) LEAC • November 2013 CAHSEE Calendar Sample

27. Before Testing (Continued) LEAC • Manuals are posted for reference.

28. Before Testing (Continued) LEAC Go to the secure CAHSEE Web site by clicking on CAHSEE Online from the ETS CAHSEE Web page orhttps://cahsee.ets.org/

29. Before Testing (Continued) LEAC • To obtain a username and password for CAHSEE Online,Contact ETS CAHSEE Support at • 800-241-5687

30. Before Testing (Continued) LEAC • Use CAHSEE Online athttps://cahsee.ets.org to do the following: • Update your LEA contact information • Order test materials • Order supplemental shipments • Submit a Pre-ID file • Review/update an order • Check the status of your order • Download student results, roster reports, and summary reports

31. Before Testing (Continued) LEAC • Select the appropriate date option. • Enter your Username and Password. • Select the LOGON button.

32. Before Testing (Continued) CAHSEE Online main page LEAC Update LEA Information and Testing Schedule

33. Before Testing (Continued) LEAC • Schedule and set up test administrations • Notify parents of LEA’s testing schedule

34. Before Testing (Continued) LEAC • Order Test • Materials

35. Before Testing (Continued) LEAC Select the link to move to the material order page

36. Before Testing (Continued) LEAC • Order materials and select option to pre-ID

37. Before Testing (Continued) LEAC Enter your order counts by school Don’t forget to enter special versions needed

38. Before Testing (Continued) LEAC Be sure to always hit the Submit Changes button when you have completed your order

39. Before Testing (Continued) LEAC Sample materials order Entry Error

40. Before Testing (Continued) LEAC Print the order confirmation page to keep for your records

41. Before Testing (Continued) LEAC • Prevent excessive materials ordering • “Excessive materials” is the difference between the sum of the number of tests scored and 80 percent of the tests ordered by the LEA for the entire school year. The difference must be greater than 100 to be “excessive materials.”

42. Excessive Orders Examples Before Testing (Continued) LEAC

43. Before Testing (Continued) LEAC • Go to “Pre-ID Services” tab to obtain file layout and template

44. Before Testing (Continued) LEAC Prepare the data file according to the Pre-ID file layout Upload the pre-ID file

45. Before Testing (Continued) LEAC • A Late pre-ID label service is available for a fee. • You must have submitted a pre-ID file by the deadline to use this additional service.

46. Before Testing (Continued) LEAC • Designate and train test site coordinators • Emphasize the following in training: • Maintaining test security • Reading Test Site Coordinator Responsibilities Section of manual • Accommodations/Modifications/EL Variations • Signature in Box 24 • Checking in/out test materials • Providing handout of important dates

47. Before Testing (Continued) LEAC • Identify and coordinate the testing of students placed in nonpublic schools • Go to California School Directory http://www.cde.ca.gov/re/sd/ to obtain NPS school code. Enter onto Box 12c.

48. Before Testing (Continued) LEAC • Receive test materials (starting about 2 weeks before test administration) • Shipment 1: nonsecure testing materials • Shipment 2: secure testing materials • Shipment 3A: (optional) Pre-ID answer documents • Shipment 3B: (optional) late Pre-ID labels

49. Upon receipt of shipments, open boxes and conduct inventory Before Testing (Continued) LEAC 49

50. Before Testing (Continued) LEAC Sample LEA Site Packing List. This form shows all the materials your LEA boxes contain.