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2008 CRCT Pre-Administration Workshop Glynn County Schools PowerPoint PPT Presentation

Criterion Referenced Competency Tests 2008 CRCT Pre-Administration Workshop Glynn County Schools AGENDA Training Materials CRCT Overview Pre-Administration Testing Post Test Activities Questions TRAINING MATERIALS “Train the Trainer Model” for school training

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2008 CRCT Pre-Administration Workshop Glynn County Schools

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Criterion Referenced Competency Tests

2008 CRCT Pre-Administration Workshop

Glynn County Schools


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AGENDA

Training Materials

CRCT Overview

Pre-Administration

Testing

Post Test Activities

Questions


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TRAINING MATERIALS

“Train the Trainer Model” for school training

The Test Coordinator’s Manual and

Examiner’s Manuals are posted on

the GaDOE website:

http://public.doe.k12.ga.us/ci_testing.aspx?PageReq=CI_TESTING_CRCT


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TRAINING MATERIALS

http://www.ctb.com/gacrct

These posted materials include:

  • Test Coordinator’ Manual (TCM)

  • Grades 1 & 2 Unscripted Test Examiner’s Manuals (TEM)

  • Grades 3 – 8 Test Examiner’s Manual (TEM)

  • Administration Documents

    • Sample Packing List

    • Shipment Verification Form

    • Sample Security Checklist

    • Sample answer document

    • School Group List (SGL)

    • Group Information Sheet (GIS)

    • Stack Cover Cards


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AGENDA

Training Materials

CRCT Overview

Pre-Administration

Testing

Post Test Activities

Questions


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CRCT OVERVIEW: Administration Dates

State Main Administration: April 2 – May 2

Glynn Main Administration: April 21-May 1, 2008

State Retest Administration: June 2 – July 31

Glynn Retest Administration

Elementary: June 25 & 26, 2008

Middle: June 5 & 6, 2008


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Glynn CRCT Schedule: April 21-May 1, 2008

April 21 (Mon)Grades 1-2Reading

April 22 (Tue)Grades 3-8Reading

April 23 (Wed)Grades 3-8ELA

April 24 (Thur)Grades 3-8Math

April 25 (Fri)Grades 1-2ELA

April 28 (Mon)Grades 1-2Math

April 29 (Tue)Grades 3-8Science

April 30 (Wed)Grades 3-8Social Studies

May 1 (Thur)Grades 1-8Make ups


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CRCT OVERVIEW: Retest Administration

Retest Administration:

Includes students in grades 3 who perform at Level 1 in Reading during the Main Administration.

Includes students in grades 5 & 8 who perform at Level 1 in Reading or Math during the Main Administration.

Exception Testing

Qualified students who miss the System’s Retest Administration window may receive an exception to test within the State Retest Administration window.

All requests for exception testing must be approved through the GaDOE.


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CRCT: Test Construction

  • Field Test items

    • Help to create a pool of items for future test administrations.

    • Are included with Operational items in all content areas at all grade levels.

    • Are not reported as part of the student’s score.

  • Vertical Scale Items

    • Vertical linking items are included in Math and Science

    • Students taking 6th – 8th grade forms may encounter items from adjacent lower grade.

      • For example 6th grade math items in a 7th grade test.

    • Vertical Scaling helps to maintain continuity between grades.


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CRCT: New in 2008

  • ELL students will take Reading, ELA, Math, and Science

  • Accommodation changes

  • Examiner Manual: added “no highlighters” text

  • No form number for Grades 1 & 2

  • Grade 1 & 2 Examiner Manual scripts:

    • Each item in its own text box

    • Everything the teacher says is in bold and blocked with the word “say”.


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AGENDA

Training Materials

CRCT Overview

Pre-Administration

Testing

Post Test Activities

Questions


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PRE-ADMINISTRATION: School Test Coordinator Responsibilities

Reviews the Test Coordinator’s Manual (TCM) and Test Examiner’s Manuals.

Organizes training sessions for Test Examiners.

Receives CRCT materials from the System Test Coordinator and verifies that all boxes have been received.

Notifies the System Test Coordinator if additional materials are needed.


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PRE-ADMINISTRATION: Distribution to Schools

School Test Coordinators

Complete the School Inventory Checklist provided in the TCM on page 14.

Boxes are labeled for each School and include:

School Packing List & School Security Checklist

School Group Lists

Group Information Sheets and coding instructions

Test Coordinator’s Manuals & Test Examiner’s Manuals

Test booklets & answer sheets

Stack Cover Cards & paper bands

Schools receive a 10% overage of materials.

If additional materials are needed, School Test Coordinators contact the System Test Coordinator.

Retain boxes for return shipping.


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PRE-ADMINISTRATION: Security

Materials kept in secure storage before, during, and after testing.

School Test Coordinators use the School Security Checklist to check materials out to Test Examiners. All materials are returned to the School Test Coordinator for secure storage at the end of each day.

Count, count, COUNT materials … sign in and out all materials.

Security wafer seals on all test books cannot be broken until testing begins.

Each classroom must have adequate staff to monitor testing (30 or more students then a proctor is required).

Test Irregularities Form: Used to account for irregular test administrations. Provided in the TCM on page 49.


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PRE-ADMINISTRATION: Pre-ID Labels

Pre-ID labels are included in each School Test Coordinator Kit.

Three (3) labels for each student:

1 Master Label – Do NOT use on Grades 1 & 2 test book or Grades 3 - 8 answer sheets (use on Grades 3-8 test book)

2 Barcode Labels – Use only one on each answer document

Visible information includes:

Student name & GTID

School and System names & codes

Class (Teacher) name

Student date of birth & gender

Barcode number


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PRE-ADMINISTRATION: Pre-ID Labels

  • Student Barcode Label

  • Two provided for each student.

  • Use only one label per student.

  • Do not use if inaccurate.

  • Barcodes override bubbling.

  • Master Label

  • One provided for each student.

  • Do NOT use on Grade 1&2 test books or Grade 3-8 answer sheets

ROBERTS JANE M

GTID:1234567890

SYSTEM:001 DECATUR

SCHOOL:0201 HILL ELM

TEACHER:JONES BILL

GRADE:03

BARCODE ID: 76543213

DO NOT USE ON BOOK

  • ROBERTS JANE M

  • DECATUR 001

  • HILLSDALE ELEM 0201

  • GTID: 1234567890

  • GRADE: 03

  • 03/31/97

  • GENDER: F

  • 76543213

  • ROBERTS JANE M

  • DECATUR 001

  • HILLSDALE ELEM 0201

  • GTID: 1234567890

  • GRADE: 03

  • 03/31/97

  • GENDER: F

  • 76543213

  • Pre-ID collection: January 23 – February 6


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PRE-ADMINISTRATION: Pre-ID Labels

Barcode information will override bubbled information.

Do not use the

label if information

is incorrect.

Barcode label may be used if the ONLY inaccurate information is the (1) grade or

(2) teacher name.

IMPORTANT


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PRE-ADMINISTRATION: Pre-ID Labels

Pre-ID information is provided to CTB by GaDOE. If the Pre-ID Label is incorrect:

Examiners must notify the School Test Coordinator

School Test Coordinator must update the school student records (AS400)

Pre-ID labels should match student being tested EXACTLY. Be aware of similar names.

Do not use the label if information is incorrect. Barcode information will override bubbled information.

Barcode label may be used if the only inaccurate information is the grade or teacher name.

If a student does not have a Pre-ID label, information must be bubbled on the test book (Gr. 1 & 2) or answer document (Gr. 3 – 8)

When bubbling demographic information, fill in the text boxes first, then bubble.

IMPORTANT


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PRE-ADMINISTRATION: Pre-ID Labels

Barcode applied incorrectly

If answers have been gridded (i.e., student has bubbled in answers):

Transcribe student answers & demographics onto a replacement test book (Gr. 1 & 2) or answer sheet (Gr. 3 – 8).

Write VOID over the original booklet/answer sheet,

and return it with non-scorable materials.

If answers have not been gridded:

Write VOID over the original test book/answer sheet, and return it with non-scorable materials.

IMPORTANT


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PRE-ADMINISTRATION: Pre-ID Labels

Student transfers (school of origin must …)

Barcode not applied to an answer document:

Destroy the barcode.

Barcode applied to an answer document:

Transcribe student answers & demographics onto a replacement test book (Gr. 1 & 2) or answer sheet (Gr. 3 – 8).

Write VOID over the original booklet/answer sheet,

and return it with non-scorable materials.

IMPORTANT


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PRE-ADMINISTRATION: Coding GNETS Programs

Alpine Psychoed Program01

Burwell Psychoed Program02

Cedarwood Psychoed Program 03

Coastal Academy Psychoed Program04

Coastal GA Comprehensive Academy05

Crossroads Psychoed Program06

Dekalb-Rockdale Psychoed Program07

Elam Alexander Academy08

Flint Area Learning Center09

Harrell Learning Center10

H.A.V.E.N. Academy11

Heartland Academy12

Horizon Academy 13

Mountainbrook Comprehensive Acad 14

North Metro Psychoed Program 15

Northwest Psychoed Program 16

Oak Tree Psychoed Program 17

Oconee Psychoed Program 18

Pathways Educational Program 19

River Quest Psychoed Program 20

Rutland Psychoed Program 21

Sand Hills Psychoed Program 22

South Metro Psychoed Program 23

Woodhall Psychoed 24


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AGENDA

Training Materials

CRCT Overview

Pre-Administration

Testing

Post Test Activities

Questions


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TESTING: Preparation

Remove or cover instructional materials that may prompt student responses.

Arrange seating to promote individual work.

Post a sign on the outside of the classroom door: “Testing: Do Not Disturb.”

Must have 1 proctor for more than 30 students.

Examiner Materials:

Examiner’s Manual

Test books (Gr. 1-8) & Answer sheets (Gr. 3-8)

Scratch paper for Math (no calculators)

Two No.2 pencils with erasers per student


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TESTING: Administration

Students take one content area per day.

All sections from a single content area must be administered the same day.

Grades 3 – 8: Students can write in the test books. Highlighters are not allowed.

Grades 1 & 2: Students take stretch breaks or lunch break

Grades 3 – 8: Students take stretch breaks

Teacher monitoring– “Circulate & Check” to prevent cheating, use of calculators, going ahead, or looking back.

IMPORTANT


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TESTING: Accommodations

Be familiar with accommodations listed in IEPs.

Accommodations must

be required by the student in order to participate in the assessment

be provided during routine instruction and assessment in the classroom

Accommodations may not

alter, explain, simplify, paraphrase, or eliminate any test item, reading passage, writing prompt, or choice option

Provide verbal or other clues or suggestions that hint at or give away the correct response to the student

For Large Print and Braille, transcribe student answers on to a regular answer document.


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TESTING: Small Group Kits

Small Group Kits are for those students who need a special administration of the exam in a small group environment.

Small Group Kits consist of 10 test books of the same grade and form and the appropriate examiners manual for that form. Forms may be different than the forms shipped to schools.

For Grades 1 & 2 the inclusion of the Examiner’s Manual ensures proper oral administration of the form.

For Grades 3-8, schools can also use regular overage materials to create Small Group Kits of a common form.

SAME FORMS

SAME MANUAL


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TESTING: Irregularities

All test administration irregularities must be reported by Examiners to the School Test Coordinator.

The School Test Coordinator reports the irregularity to the School Principal.

The School Principal and School Test Coordinator decide if the irregularity is severe enough to report to the System Test Coordinator.

The School Test Coordinator completes the Testing Irregularities Documentation Form (provided online at http://www.ctb.com/gacrct) and sends it to the System Test Coordinator.

The System Test Coordinator contacts the GaDOE immediately for direction.

The System Test Coordinator will investigate and code answer document if instructed to do so by the GaDOE.


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AGENDA

Training Materials

CRCT Overview

Pre-Administration

Testing

Post Test Activities

Questions


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POST-TEST ACTIVITIES: TEACHER

Collect all test materials daily

Review answer documents

Verify that the identifying information is correctly gridded

Erase stray marks

Teacher and Special Ed/ELL/504 teacher complete “For Teacher Use Only” (Section 9-17)

Count, count, COUNT …. Sign in and sign out.


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POST-TEST ACTIVITIES:SCHOOL TEST COORDINATOR

All materials returned and inventoried

SCRATCH PAPER

Destroy ONLY after all materials are accounted for

SCORABLE

Materials to be sent off for scoring.

NON-SCORABLE


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POST-TEST ACTIVITIES:SCHOOL TEST COORDINATOR

Verify that Test Examiners have returned all materials.

Inventory scorable and non-scorable materials separately

Complete the School Security Checklist.

ONLY pages where materials are missing will be returned with your materials to CTB.

Verify that “VOID” is written across every voided Test booklet and Answer Sheet.

All materials returned and inventoried


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POST-TEST ACTIVITIES:SCHOOL TEST COORDINATOR

NON-SCORABLE

  • Used Student Test Booklets (Gr. 3-8)

  • Large Print and Braille Test booklets

  • Unused and Voided Test booklets and Answer sheets

  • Examiner’s Manual


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POST-TEST ACTIVITIES: School Test Coordinator

Destroy all scratch paper ONLY after all materials have been inventoried.

Destroy all soiled documents (biohazard) and record as soiled on the School Security Checklist.

Verify that each Group Information Sheet is filled out correctly

SCRATCH PAPER

Destroy ONLY after all materials are accounted for

LAST STEP


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POST-TEST ACTIVITIES: School Test Coordinator

Complete the School Group List (SGL)

Arrange all scorable documents with the student name face-up.

Secure each classroom’s scorable materials with a paper band using a Stack Cover Card for each bundle and a Group Information Sheet for each class. (See graphic in the TCM on pg 38).

SCORABLE

Materials to be sent off for scoring.


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1

2

17

Group Info Sheet (GIS)

Student Test Booklet (1)

Student Test Booklet (11)

Student Test Booklet (2)

Student Test Booklet (12)

Student Test Booklet (3)

Student Test Booklet (13)

Student Test Booklet (4)

Student Test Booklet (14)

2

Student Test Booklet (15)

Student Test Booklet (5)

2

Student Test Booklet (6)

Student Test Booklet (16)

Student Test Booklet (7)

Student Test Booklet (17)

17

Student Test Booklet (8)

Student Test Booklet (9)

Student Test Booklet (10)

POST-TEST ACTIVITIES: Packing Scorable Materials for Grades 1 & 2

Grades 1 & 2 Student Test Booklets should be bundled in groups of 10 or less.

  • Example: There is only 1 Group Information Sheet (GIS) for each class or testing group. This GIS applies to both bundles for this sample class.

The 2nd bundle has a Stack Cover Card but no GIS.


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POST-TEST ACTIVITIES: Packing Scorable Materials for Grades 3 - 8

Packing Scorable Materials:

Band together by classroom:

[Top of Stack]

Stack Cover Card

1 per band

Completed Group Info Sheet

1 per class

1 class of Student Answer Sheets (Gr. 3-8).

[Bottom of Stack]

1

2

17

Group Info Sheet (GIS)

Student Test Booklet (11)

Student Test Booklet (1)

Student Test Booklet (12)

Student Test Booklet (2)

Student Test Booklet (3)

Student Test Booklet (13)

Student Test Booklet (14)

Student Test Booklet (4)

2

Student Test Booklet (15)

Student Test Booklet (5)

2

Student Test Booklet (6)

Student Test Booklet (7)

17

Student Test Booklet (8)

Student Test Booklet (9)

Student Test Booklet (10)


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Use the original shipping boxes for the return shipment.

Do not write on shipping boxes.

Pack scorable and non-scorable materials separately.

POST-TEST ACTIVITIES: School Test Coordinator


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AGENDA

Training Materials

CRCT Overview

Pre-Administration

Testing

Post Test Activities

Questions


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Parent Letter


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Answer Document


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Answer Document


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SRC ... State Required Codes


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Accommodations

Special Ed & ELL


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School Packing List


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Let Leslie know if your inventory is not correct.

Verification Form


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Security Checklist


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Stack Cover Card

Stack Cover Card


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Group Information Sheet


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School/Group List


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THE BOX


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May 2 (Friday): PACK

May 5 (Monday): PACK

May 6 (Tuesday): PICK UP


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