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Unit Introduction and Overview

Unit Introduction and Overview. Unit objective: To identify existing outreach programs related to COOP and opportunities to partner within or outside your agencies. Unit Introduction and Overview . Existing programs: Headquarters-based groups Regionally based groups

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Unit Introduction and Overview

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  1. Unit Introduction and Overview • Unit objective: • To identify existing outreach programs related to COOP and opportunities to partner within or outside your agencies.

  2. Unit Introduction and Overview • Existing programs: • Headquarters-based groups • Regionally based groups • Agencies with COOP responsibilities • “Inreach” • Programs under development • Individual responsibilities

  3. Headquarters-Level COOP Groups • Interagency COOP Working Group • Individual department and agency headquarters COOP assets • Small and Independent Agency COOP Working Group

  4. Regional-Level COOP Groups • Federal Executive Boards and Associations • Regional Interagency Steering Committees (RISCs) • FEMA and GSA contacts

  5. Agencies With COOP Responsibilities • Department of Homeland Security/FEMA • General Services Administration (GSA) • Individual agencies

  6. Agencies With COOP Responsibilities • DHS – FEMA: • Serves as Lead Agent for the Federal Executive Branch COOP. • Coordinates COOP activities of Federal Executive Branch departments/agencies. • Issues COOP guidance. • Chairs the Interagency CWG. • Conducts periodic assessments of Executive Branch COOP capabilities.

  7. Agencies With COOP Responsibilities • GSA: • Maintains a database of alternate operating facilities. • Acts as the Federal government’s landlord and supplier.

  8. Organizational Responsibilities • All Federal agencies: • Appoint an agency COOP program POC. • Develop a COOP MYSPMP. • Develop, approve, and maintain agency COOP plans and procedures. • Conduct TT&E for agency COOP plans.

  9. Organizational Responsibilities • All Federal agencies: • Participate in interagency COOP exercises. • Notify the FEMA Operations Center (FOC) upon COOP implementation. • Provide updates on COOP status to the FOC as designated or if status changes. • Coordinate intraagency COOP efforts.

  10. “Inreach” • Marketing the COOP program internally • Partnering with other segments of the organization • Demonstrating results • Bringing credit to the organization

  11. Support for COOP Program Managers • Support from leadership: • Establish COOP planning as an agency priority. • Appoint a COOP Program Manager. • Identify and prioritize essential functions. • Approve the COOP plan. • Conduct strategic planning sessions. • Approve the Multi-Year Strategy and Program Management Plan (MYSPMP).

  12. What are senior leaders’ main COOP planning responsibilities? Support for COOP Program Managers

  13. Support for COOP Program Managers • Leaders are responsible for: • Establishing order of succession and delegations of authority. • Coordinating intraagency COOP efforts and initiatives.

  14. Support for COOP Program Managers • Leaders are responsible for: • Ensuring that backup copies of vital records are current and safeguarded. • Designating the individual responsible for the “Go Kit”. • Ensuring agency participation in internal and interagency COOP exercises. • Ensuring that all IT requirements are identified. • Promoting family support planning.

  15. Support for COOP Program Managers • Leaders are responsible for: • Activating the COOP. • Notifying the designated operations center of COOP implementation. • Providing updates on COOP status. • Ensuring that ERG members report to the relocation site. • Submitting daily reports.

  16. Support for COOP Program Managers • Leaders are responsible for: • Ensuring that time and attendance procedures are in place. • Assigning a reconstitution point of contact. • Planning for and assisting in the reconstitution process.

  17. More Program Manager Responsibilities • Lead by example. • Seek opportunities to learn. • Participate in networking opportunities.

  18. More Program Manager Responsibilities • What can you do tomorrow? • Write down your goals. • Call your local FEB Executive Director. • Recruit a board of directors.

  19. Available COOP Resources • Training • Colleagues and counterparts • Templates

  20. Activity: COOP Outreach • Work in your table groups to complete this activity. • Read and complete your task assignment. • If asked, present your group’s responses to the class. • You will have 10 minutes to complete this activity.

  21. Summary • This unit covered: • Resources for COOP Planning • Next unit: • Pandemic Influenza Planning Discussion

  22. Summary • Questions?

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