approval systems for flagship programmes institutional arrangements opportunities for convergence n.
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Approval Systems for Flagship Programmes - Institutional arrangements -Opportunities for convergence. K. Venkata Krishna AMR-APARD. This presentation contains…. Selected Flagship Programmes and their outlay

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approval systems for flagship programmes institutional arrangements opportunities for convergence

Approval Systems for Flagship Programmes -Institutional arrangements -Opportunities for convergence

K. Venkata Krishna


this presentation contains
This presentation contains….
  • Selected Flagship Programmes and their outlay
  • Institutional Arrangements for their implementation
  • Common issues like
            • Who prepares the plan
            • Who approves the plan
            • Who accords the sanctions
            • Who releases the money and for whom
            • Who implements and monitors the plan
  • Issues in Convergence
  • Some observed processes of convergence -case of AP
plan preparation
Plan Preparation

As per guidelines:

  • Participatory grass root level planning
  • Separate Institutional Mechanism for preparing plan
  • In reality:
    • A closed collegium of officials, MLAs, MPs & In-charge Minister of the district finalises the plan
    • No integration of lower level plans at higher level
    • No revisit of plan as per final allocation of resources
    • Insufficient time for participatory planning
    • Multiple planning units (Sectoral plans)
    • No Centrality of PRIs to provide common platform
plan approvals sanctions
Plan approvals/Sanctions :

As per guidelines:

  • Approval Commitees at various levels

In reality:

  • Schemewise Committees are not functioning at lower level
  • Formal Departmental procedures followed
  • Administrative Sanctions without resolutions of PRIs
  • Plan exceeds budget allocation by 3 to 4 times
  • Funds distribution based on available budget but not Plan
  • Some times allocations are down sized abruptly
release of funds
Release of Funds

As per guidelines:

  • GOI releases to State consolidated fund (BRGF,NREGS)

State Project PD A/C (PMGSY)

Direct to District level Agency (SGSY)

  • Releases to executive agencies within 15 days
  • Electronic Transfers

In reality:

    • Abnormal delay in releasing of funds by the states (4-6M)
    • Electronic Transfer yet to be implemented
    • Uncertainty in release of funds to field level agencies

As per guidelines:

  • Line Department/Project agency implements the programme
  • Beneficiary Committees at the work level
  • Bringing professionalism in implementation of the programme

In reality:

  • No subject expertise for Project Directors
  • Many posts are kept vacant for long time
  • No coordination between the project staff and line depts.
  • Multiplicity of agencies for similar objectives (CMEY-PMEGP)
  • Competencies of functionaries at the task level is very weak
  • No role clarity between PRIs and line depts/Project Agency
monitoring and evaluation
Monitoring and Evaluation:

As per guidelines:

  • In-built monitoring mechanism
  • On-line monthly progress reports
  • Fixed schedule for inspections
  • UCs and Audited Accounts to draw 2nd installment
  • Involvement of Universities and Research Institutions

In reality:

  • No frequent field visits by the supervisory officers
  • No role clarity because of multiple agencies
  • Inadequate Redressal/responsive mechanism
  • Absence of Integrated Management Information System(MIS)
  • Social audit not extended to all schemes
issues in convergence
Issues in convergence
  • Reluctance to commit funds for other depts. projects
  • Fear of losing control over their resources
  • Absence of institutional platform
  • Convergence at project level or state level
  • Differences in subsidies/ Units costs
  • Different time schedules for release of funds under different schemes
  • Sharing of information to avoid double recording of work
measures to achieve convergence
Measures to achieve convergence
  • Centrality of PRIs for planning and implementation
  • DPC as an ideal platform for convergence
  • Establish Secretariat for DPC
  • Maintenance of data base of all schemes by DPC
  • Integrated and comprehensive training
  • Parallel Institutions need to be minimized
    • Village Health & Sanitation Committee /WATSAN Committee/Mothers Committee
  • Communication of resource envelop before starting planning process
suggested modifications in guidelines
Suggested Modifications in guidelines
  • Uniform Institutional Framework
  • Uniformity in Planning, approval, releases, monitoring
  • Identify the areas of convergence (Activity matrix) and incorporate in all guidelines
  • Define role of Panchayat Raj Institutions in guidelines
  • Define the role of D.P.C. in all scheme guidelines
  • Provision for Process Monitoring
  • Penal Provisions for delay in releases by the state govt.
  • Uniform subsidies and unit costs in the guidelines
type of convergence
Type of Convergence:
  • Institutional Convergence
  • Human Resource Convergence
  • Funds Convergence
convergence of institutions






Water Users






Mothers Committee

School Edn Committee

Convergence of Institutions
convergence of funds
Convergence of Funds
  • Release of funds based on Approved Plan
  • Centralised Fund Management (PMGSY,NREGS)
  • Strengthen the mechanism of Electronic Transfers
  • Uniform Accounting System
some observed processes of convergence case of ap
Some observed processes of convergence case of AP
  • SGSY
  • Agriculture
  • Horticulture
  • ITDA
  • ICDS
  • RWS
case i local level convergence visakhapatnam district

Case-ILocal Level Convergence (Visakhapatnam District)

Coffee Plants:

ITDA nurseries

Land Development:


Training & Technology:

Coffee Board

Coffee Plantation

(Tribal area)



Village Organisations: Payments

case ii local level convergence mulakalpalli khammam

Case-IILocal Level Convergence (MulakalpalliKhammam)

Construction of Anganwadi building:


Land acquisition

Revenue Dept

Land levelling:


Anganwadi Centre


pre-primary & primary

Education Dept

Water & Sanitation facility:

Gram Panchayat



case iii local level convergence kurnool dist

Case-IIILocal Level Convergence (Kurnool Dist.)

Cost of Plants

National Hort. Mission

Land Development




Mango Orchard

Tech. Supervision

Horticulture Dept.

Technology & Supply of Plants


Soil testing

Local Lab


NREGS District Cell

Implementing Dept. Dist. HQ

Block / Region



Copy of Muster Roll submitted to GP


Uploading @ GP Level