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The TIME Collaborative Creating Schools with More & Better Learning Time. Session 1. National Center on Time & Learning . Our Mission.

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national center on time learning
National Center on Time & Learning

Our Mission

NCTL is dedicated to expanding learning time to improve student achievement and enable a well-rounded education. Through research, public policy and technical assistance we support national, state and local initiatives that add significantly more school time to help children meet the demands of the 21st century.

  • Build Momentum

Our Work

  • Build Support
  • Close achievement &
  • opportunity gaps for 1 million children through high-quality ELT in schools
  • Generate Knowledge
  • Inform Policy
  • Improve School Practice
  • Create Excellent Schools


why more learning time
Why More Learning Time?

More Time Benefits BOTH Students and Teachers




More Time to Raise Student Achievement and Teach to Common Core

More Time to Provide Rich Engagement Offerings for Students

More Time to Collaborate and Improve Quality of Instruction

the time collaborative
The TIME Collaborative
  • Multi-year initiative to develop high-quality and sustainable expanded learning time schools in 5 states
  • Schools add 300 hours of learning time for all students
  • Ford Foundation provides funds to build state, district, and school capacity to support the initiative
  • NCTL to provide technical assistance at no cost to districts and schools
time collaborative two expectations
TIME Collaborative: Two Expectations



  • High-quality ELT schools:
  • Leverage their additional time according to 7 Essential Elements
  • Sustainable ELT schools:
  • Take advantage of existing and newly available funding sources
  • Utilize cost-lowering strategies to staff the expanded schedule


goals of our work together
Goals of Our Work Together
  • Share lessons learned about high-quality expanded learning time
  • Support you in identifying opportunities to use time more effectivelyin your schools (now and next year)
  • Help you plan for next yearincluding rethinking schedules and implementing programmatic changes that will help your school make best use of its expanded school day
how we will work together
How We Will Work Together

Combination of 4-5 full-day planning sessions and school-based coaching

Planning Session 1:

Reflecting Back & Setting Priorities

March 7th

Planning Sessions 2 & 3:

Using Time Well, parts I & II

May 2ne and 3rd

Planning Session 4:

Rethinking Your School Day

May 30th

Planning Session 5:

Putting it all Together

July 2013 (TBD)

2013-2014 School Year

On-site Support and Coaching of School Planning Teams

Laura Middleton, NCTL’s Director of School and District Support for Tennessee

  • Develop an understanding of the Seven Essential Elements of high-quality, sustainable Expanded Learning Time and reflect on your school’s work in these areas
  • Build an understanding of how to maximize time effectiveness
  • Use STAT results to see how your school currently uses time and begin developing a plan to use time more effectively
  • Begin honing in on a school-wide instructional priority

TN TIME Collaborative – beginning in Memphis with ASD schools, expanding to Nashville and other districts next year

  • Instructions
  • Each team, please designate one person to:
  • Introduce your school and team members



Corning Achievement Elementary

Frayser Achievement Elementary

Westside Achievement Middle

sharing what you learn
Sharing What You Learn

Throughout today, consider how



PowerPoint Slides

School Examples

can be shared in your broader school community to build support and buy-in as you plan for next year

keeping track of it all
Keeping Track of It All

Throughout the day, you’ll have time to jot down ideas and consider ideas for next year using the note taker on p. 1. The Scribe is responsible for taking and keeping notes your team can use throughout planning.

Designate roles for team members today:Focuser,Scribe,andTime-Keeper.Use the colored dots to identify who is playing what role.

See Session 1 Note Taker, p. 1

essential elements of high quality expanded learning time
Essential Elements of High-Quality Expanded Learning Time

High-quality ELT schools leverage time to empower each student with the knowledge, skills, and experiences they need to succeed in college and career


Focused school-wide Priorities


Rigorous Academics


Differentiated Supports


Frequent Data Cycles


Targeted Teacher Development


Engaging Enrichment


Enhanced School Culture

seven essential elements
SevenEssential Elements

ELT Essential Elements, Requirements & Flexibilities

pg. 2

seven elements in action
Seven Elements In Action

Two Case Studies illustrate the 7 Essential Elements:Matthew J. Kuss Middle School, Fall River, MA

Silvia Elementary School, Fall River, MA

Kuss Case Study

pgs. 3-6

Silvia Case Study

pgs. 7-10

Session 1 Note Taker

pg. 1

case study exercise part 1
Case Study Exercise—PART 1


1. Read the Kuss Middle School case study (p. 3-6) orthe Silvia Elementary case study (p. 7-10)

2. Using the Session 1 note taker (p. 1), jot down things you want to remember from these case studies and potential implications for your school

3. Come back together as a team and discuss how Kuss Middle or Silvia Elementary aligns with the Essential Elements

case study exercise part 2
Case Study Exercise—PART 2


4. Individually, complete the ELT self-assessment tool (p. 11-14)

5. Discuss as a team how the essential elements are currently integrated into your school day, and how they could look at your school next year. Use the self-assessment and case studies to guide your discussion.

6. If time permits, be prepared to share out:

  • 1 Essential Element your school does particularly well
  • 1 Essential Element your school needs to work on
creating a culture that values time
Creating a Culture that Values Time


- Sign on a bulletin board at Mastery Schools’ Shoemaker Campus (Philadelphia)

maximizing academic learning time
Maximizing Academic Learning Time

Academic Learning Time

Time students gain and retain subject knowledge

  • Instructional Time

Instructional Time

Time devoted to instruction

Academic Learning Time

  • Allocated Class Time

Allocated Class Time

Total time in class

Allocated School Time Total time in school

  • Allocated School Time

Source: Elena Silva, “On the Clock: Rethinking the Way Schools Use Time,” Education Sector Reports, 2007

tool making every minute count checklist
Tool: Making Every Minute Count Checklist


Take a few minutes to think about how your school maximizes instructional time using the Making Every Minute Count checklist

See the Making Every Minute Count checklist, p. 15

lessons learned time well spent
Lessons Learned: Time Well Spent


  • Read short profiles of 3 schools that maximize instructional time: North Star Academy, Aspire Port City Academy and Excel Academy
  • Identify at least one thing you learned from these schools that can help improve your school.

See school profiles

pgs. 16-18

  • Keys to Success
  • Plan lessons to maximize time on task and student engagement
  • Minimize non-instructional time
  • Emphasize attendance
  • Come back together as a team. Discuss the possibilities for maximizing time effectiveness at your school now, and next year. Use the profiles and checklist to guide your discussion.
activity stat reflection and analysis
Activity: STAT Reflection and Analysis


1) Using your STAT results and Making Every Minute Count checklist, discuss the following questions with your team:

  • What was the processused at your school to conduct STAT?
  • What were2 to 3 key findings for your school?
  • What immediate actionscan you take to address these findings?
  • What are you going to keep in mind as you plan for next year?

2) Complete a four-square chart (see next slide) and label your chart with your school name. Jot down things you want to remember and implications for your school on your Session 1 Note Taker.

3) Share out your analysis with other ASD school teams

sample stat four square
Sample: STAT Four-Square

See Four-Square Chart, p. 19, and

Make Every Minute Count Checklist, p. 15

resource classroom time analysis tool ctat
Resource: Classroom Time Analysis Tool (CTAT)

While STAT provides a snapshot of the whole school day,

CTAT analyzes time use in a classroom

maximizing instructional t ime in the classroom
Maximizing Instructional Time in the Classroom

Time in a Typical Class Period


Teacher-Led Time

Student Work Time


  • Arrival Routine
  • Transition to Next Component
  • Closing
  • Unplanned Interruption
  • Welcome/Lesson Launch
  • Teacher-directed Instruction
  • Whole-class Discussion/ Activity

- Small Group Discussion or Activity

- Independent Practice/Activity

- Combined Practices

  • Assessment of Student Learning
  • Exit Tickets
  • Checks for Understanding
a successful expanded time school is focused
A Successful Expanded-Time School is Focused

High quality ELT schools leverage time to empower each student with the knowledge, skills, and experiences they need to succeed in college and career

All elements of your school day and each of your strategic goals should connect to Element #1: Focused School-wide Priorities


Focused School-wide Priorities



Rigorous Academics

Rigorous Academics



Differentiated Supports

Differentiated Supports

Priorities are narrowly focused and impact the entire school



Frequent Data Cycles

Frequent Data Cycles



Targeted Teacher Development

Targeted Teacher Development

The first step towards developing Focused School-wide Priorities is analyzing multiple sources of your school’s data and honing in on an instructional priority



Engaging Enrichment

Engaging Enrichment



Enhanced School Culture

Enhanced School Culture

the planning process
The Planning Process

Setting Focused School-Wide Priorities for next year will:

  • Help get everyone on the same page
  • Make it easier to engage your faculty in the changes you want to make
  • Allow you to invest time and energy in making the most important changes for your students and teachers
  • Avoid burn-out that can come from taking on everything at once

Step 1:

Gather and Synthesize Information

Step 2:

Set a Few Key Priorities

Step 3:

Create an Action Plan for Next Year

step 1 gather and synthesize information
Step 1: Gather and Synthesize Information

What information do you need to hone in your priorities for next year?

Data Review

STAT Review

  • Standardized Test Data
  • Interim and Teacher-Created Assessments
  • Informal Assessments of Student Needs
  • School-Level Results from the School Time Analysis Tool

Stakeholder Feedback

Assess School Practices

  • Assessment of School Practices against NCTL Frameworks (which we’ll use in Sessions 2 and 3)and the ELT Self-Assessment
  • Teacher Feedback
  • Parent Forums and Surveys
  • Dialogue with Community Partners
  • Student Focus Groups
step 2 set a few key priorities
Step 2: Set a Few Key Priorities

Your data synthesis and analysis…

…will help you identify 2 or 3 Focused School-wide Priorities, including a school-wide instructional priority that can drive your planning for next year

step 3 create an action plan for next year
Step 3: Create an Action Plan for Next Year

Your priorities will have implications for schedules and programming

  • What changes do we want to make to student and staff schedules to address our priorities?
  • How do we want to use our expanded time differently?



  • What other changes are needed to make sure we are making the best use of our time (e.g. curricula and technology, protocols for collaboration, focus of professional development, school-wide behavior management systems)?



Jacob Hiatt Magnet School

Instructional Priority

hiatt s school wide instructional priority
Hiatt’s School-wide Instructional Priority

“All Jacob Hiatt Magnet School students will show measurable growthin their ability to read and respond to open response questions, using details and relevant information from all text for support. All teacherswill implement writing strategies for open response questionsto support our instructional focus. Success will be measured by student performance on MCAS 4-point rubric and school performance-based assessments.”

Impacts every student


Cuts across all content areas; foundational skill

Impacts every adult

Comes to life through a set of common instructional practices

Multiple measures

student friendly language
Student-Friendly Language

“Jacob Hiatt Magnet School students know how to:







a singular instructional priority builds coherence consistency
A Singular Instructional Priority Builds Coherence & Consistency

Instructional Priority…

Skill-based; cuts across all content areas

Impacts every student AND every adult

Becomes a central topic for collaboration/PD

Comes to life through a set of common instructional practices

Provides a

foundation for long-term academic success

Is measurable

. . . and drives your use of time

school wide instructional priority jacob hiatt elementary
School-wide Instructional Priority: Jacob Hiatt Elementary

Reading and responding to text



Differentiated Support

Frequent Data Cycles

Targeted Teacher Dev.

Engaging Enrichment

Enhanced Culture

  • Daily 120-min lit block
  • Common writing strategies in all classes
  • Writing taught in all subjects
  • Math support 3x/week
  • Analyze state test and benchmarks to identify skill gaps
  • 40 hours PD focused on writing
  • Instructional Rounds 4x/year
  • Enrichment 2x/week reinforces writing skills
  • Teachers share writing strategies
  • Kid friendly focus
discussion school wide instructional priority
Discussion: School-wide Instructional Priority

Discuss the following questions with your school team:

(10 minutes)

How did we see teachers and students “living” their focus on writing at Jacob Hiatt?

How could a school-wide instructional priority that everyone understands, agrees upon, and “lives” each day help our school improve?

example step 1 gather and synthesize information
Example: STEP 1 – Gather and Synthesize Information

Data Review

STAT Review

  • Strong progress in math but less in ELA
  • Many students struggle with reading comprehension/ lack of literacy skills prevents mastery of other content
  • Some students have very specific skill deficits
  • No time for small group intervention or individual student support
  • Equal time for all core subjects despite extraordinary needs in literacy
  • Limited time for extracurriculars and clubs

Stakeholder Feedback

Assess School Practices

  • Strengths identified in data use and teacher collaboration
  • Inconsistent quality in literacy instruction/ lack of school-wide practices
  • No opportunities for intervention/ acceleration in small groups
  • Teachers would like more opportunity to work in small groups with students
  • Teachers concerned about challenges of student behavior
  • Surveys show limited gains in student engagement
example step 2 set a few key priorities
Example: STEP 2 – Set a Few Key Priorities

Instructional Priority: “All students will show measurable growth in their reading comprehension skills, by applying reading strategies to diverse texts. All teachers will implement shared instructional techniques and dedicate time to building and applying reading strategies across all subject. Success will be measured by performance on MCAS exams and school-created assessments.”

Priority 2:

Institute dedicated time for targeted academic supports for all students with high-quality, well-planned curricula.

Priority 3:

Increase time for enrichment based on student and teacher interests

example step 3 create an action plan for next year
Example: STEP 3 – Create an Action Plan for Next Year
  • Create 3 additional periods of ELA per week
  • Institute Sustained Silent Reading during dismissal


Instructional Priority: Reading Comprehension

  • Identify school-wide best practices for reading comprehension and focus collaboration and PD time on training in these practices
  • Institute monthly peer observations of teachers who have had strongest gains in literacy


example step 3 create an action plan for next year1
Example: STEP 3 – Create an Action Plan for Next Year
  • Create 60 minute block for ELA and Math intervention/ acceleration that meets 3 times a week


Priority 2: Increase differentiated supports

  • Create 2 small committees to lead development of intervention period programming in ELA and Math
  • Incorporate strong blended learning content into intervention periods to allow for more individualized instruction of neediest students
  • Use collaboration time to group and regroup students for intervention every 2 months
  • Use collaboration time and data cycles to identify content to reteach/ review during intervention


activity establishing focused school wide priorities
Activity: Establishing Focused School-wide Priorities

You will now spend time as teams looking at your own data and thinking about a school-wide instructional priority your school might adopt as part of its planning for next year.

Data Analysis Graphic Organizer - pg. 20

ASD School data sets with ANET data

activity establishing focused school wide priorities1
Activity: Establishing Focused School-wide Priorities


1. Come together as a team and synthesize your observations. Record them on a common graphic organizer.

(15 minutes)

2. Based on your review of the data, discuss as a team:

  • What are the most important problems your school needs to solve?
  • Which problems cut across multiple subject areas and grade levels?
  • Which of these would you classify as highest-importance?
  • Could addressing these problems through a whole-school improvement effort prove transformational for your school?

(20 minutes)

3. Based on your discussion and data review, work with your team to think about a school-wide instructional priority. See if it meets the criteria in the “Would This Focus…” box on the graphic organizer.

activity establishing focused school wide priorities2
Activity: Establishing Focused School-wide Priorities

Let’s debrief…

  • Did you come to consensus?
  • Can you envision an instructional priority driving the key changes you would like to make to your school next year?
  • What additional data would you need to determine priorities?
  • How might you engage with the entire school faculty to gain consensus and buy-in regarding an instructional priority?

Resources to Bring Back to Your School

  • Case Study: This provides greater insight into the process of setting priorities and considering implications at Silvia Elementary School. We recommend reviewing this as you continue today’s work back at your school.
  • Data Activity Guidelines: These guidelines walk through steps you could take to use data to identify an instructional priority with your school’s faculty.

The Silvia Case Study on Priority-Setting and the Data Activity Guidelines are available on the NCTL website at

what stood out for you
What Stood Out For You?
  • Jot down an “aha!” moment that happened for you today
  • Think of a “shout-out”to recognize one of your team members or another school team

We’ll come back to these before we leave today

suggestions to work with staff and colleagues
Suggestions to Work With Staff and Colleagues

Step 1:

Gather and Synthesize Information

Step 2:

Set a Few Key Priorities

Step 3:

Create an Action Plan for Next Year

  • Conduct school-wide discussion of 7 essential elements school assessment
  • Conduct school-wide discussion of STAT
  • Gather any additional information you need
  • Engage whole faculty in identifying a school-wide instructional priority
  • As a team come to consensus on the 2-3 areas you think most need improvement

We will focus on this work in May

your next steps
Your Next Steps

By Session 2, your team should:

1. Complete any immediate action steps your team identified today, so your school can work towards maximizing time effectiveness this year

2. Gather and synthesize any additional information you need to establish your priorities for next year

3. Establish a school-wide instructional priority that has broad buy-in and begin to identify 1-2 additional priorities

4. Communicatewhat you’ve learned today to staff

next steps planning
Next Steps Planning
  • This time is sacred and mandatory
  • Today, we shared a lot of information and your team did a lot of work—use this time to debrief as a team and to ask any lingering questions of our team
  • Use your Next Steps Planner to identify action steps as a whole team
  • All resources from today’s session can be found at

See Next Steps Planner

p. 21

what stood out for you1
What Stood Out For You?
  • Share an “aha!” moment that happened for you today
  • Give a “shout-out”to recognize one of your team members or another school team

Please fill out and

return your evaluations