Intro to Calendar

1. Intro to Calendar Apps Google Apps

2. Learning Objectives By the time you’ve finished this module, you should be able to: • Understand and use basic tools in Calendar • Schedule new events • Adjust appointment details • Search your calendar for events • Set up notifications

3. How this training module is organized

4. Agenda Calendar overview Viewing your Calendar differently Adding and changing events Searching your Calendar Multi-calendaring Setting up notifications Quiz

5. Calendar overview Quickly schedule events Search for appointments Easily view multiple calendars

6. Agenda Calendar overview Viewing your Calendar differently Adding and changing events Searching your Calendar Multi-calendaring Setting up notifications Quiz

7. Viewing your Calendar differently “This is my first time using Calendar. I’ve heard that it is really easy to use and navigate. Could you give me the 1-2-3 on finding my way around?”

8. Viewing your Calendar differently 2 1 3

9. Viewing your Calendar differently CalendarDemonstration

10. Viewing your Calendar differently Try this:Change Calendar views • Click the different view tabs to see how the Calendar changes • On the mini-calendar, highlight three days – highlight five days – highlight fourteen days • Use the navigation arrows to quickly find the week of your birthday

11. Agenda Calendar overview Viewing your Calendar differently Adding and changing events Searching your Calendar Multi-calendaring Setting up notifications Quiz

12. Adding and changing events “I’m tired of software that makes it difficult to schedule events. Is there a simple way to make my calendar work for me instead of against me?”

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14. Adding and changing events Get info: Use Create Event to • Add event specifics • Create repeating events • Set reminder options • Send invitations (discussed in Advanced Calendar)

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16. Adding and changing events CalendarDemonstration

17. Adding and changing events Trythis:Add a new appointment • Using Click and drag, create an one-hour meeting tomorrow morning starting at 10am • Using Quick Add, create a lunch appointment with a co-worker from 12:30 to 1:00pm at Sidewalk Café on Friday • Using Create Event, set up a team meeting from 2:00pm to 2:45pm every Thursday

18. Adding and changing events Trythis: (cont’d)Move and delete your appointments • Tomorrow’s meeting has been changed to 11am on Thursday. Use Drag and Drop or Change Event Details to update your calendar. • You’ve been moved to another team. Delete all future occurrences of your current team meeting.

19. Agenda Calendar overview Viewing your Calendar differently Adding and changing events Searching your Calendar Multi-calendaring Setting up notifications Quiz

20. Searching your Calendar “I know I have a really important meeting sometime this month, but I can’t remember where it is being held. How can I easily find that event without clicking through every day and opening every event?”

21. Searching your Calendar 1 2 3

22. Searching your Calendar CalendarDemonstration

23. Searching your Calendar Try this:Search for events • Use Search to find tomorrow’s meeting • Use Show Search Options to find all your appointments at Sidewalk Café

24. Agenda Calendar overview Viewing your Calendar differently Adding and changing events Searching your Calendar Multi-calendaring Setting up notifications Quiz

25. Multi-calendaring “Now I can add events, move appointments around, and search my calendars. Is there a way for me to see what meetings my co-workers have?”

26. Multi-calendaring 4 1 2 3

27. Multi-calendaring Getinfo: • Public calendars are calendars that have been created by other individuals or organizations • You can search public calendars for team schedules, concerts, holidays, and more

28. Multi-calendaring CalendarDemonstration

29. Multi-calendaring Try this:Add and customize other calendars • Use Add to view a co-worker’s calendar (hint: add his or her username) • Using Add, locate your local country’s public holidays calendar • Change the color of your new Holidays calendar with Customize Calendar • Use the checkboxes in Calendars to hide your co-worker’s calendar

30. Agenda Calendar overview Viewing your Calendar differently Adding and changing events Searching your Calendar Multi-calendaring Setting up notifications Quiz

31. Setting up notifications “ My day is booked solid! I need to be able to see when my next appointment is coming up without switching to my calendar every five minutes. What’s the best way to do that?”

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34. Setting up notifications CalendarDemonstration

35. Setting up notifications Try this:Create new notifications • For you local holidays calendar, use Event reminders to notify you by email one week before each holiday • Open your Thursday meeting event details and look under Optionsto create a pop-up reminder for 20 minutes before it begins

36. Agenda Calendar overview Viewing your Calendar differently Adding and changing events Searching your Calendar Multi-calendaring Setting up notifications Quiz

37. Quiz To see how much you’ve learned today, discuss each of the following: • How would you schedule a one-hour lunch meeting with Bob next Friday at 12:30pm? • How would you add your favorite sports team’s schedule to your calendar? • Which Calendar feature have you learned today that will be most useful to you?