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SBS Vendor Management™. Features Benefits Set-up Use. ISO 9001:2008 Purchasing Requirements. The SBS Vendor Management DB makes it easy to comply with the ISO 9001 requirements: 7.4.1 Purchasing Process

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sbs vendor management

SBS Vendor Management™





iso 9001 2008 purchasing requirements
ISO 9001:2008 Purchasing Requirements
  • The SBS Vendor Management DB makes it easy to comply with the ISO 9001 requirements:
  • 7.4.1 Purchasing Process
    • The organization shall ensure that purchased product conforms to specified purchase requirements.
    • The type and extent of control applied to the supplier…shall be dependent upon the effect of the purchased product on…the final product.
    • The organization shall evaluate and select suppliers based on their ability to supply product in accordance with the organization's requirements.
    • Criteria for selection, evaluation and re-evaluation shall be established.
    • Records of the results of evaluations and any necessary actions arising from the evaluation shall be maintained.
traditional methods
Traditional Methods
  • Excel Spreadsheets
  • Paper files filled with
    • Vendor Surveys,
    • performance data
    • On-time delivery reports
    • Non-conformance reports
    • Return to vendor
  • Problems
    • Time consuming
    • Requires large storage area
    • Difficult to manage
    • Difficult to audit
sbs vendor management4
SBS Vendor Management
  • Easy to use, menu driven
  • Tracks detailed vendor information
    • General contact information
    • Allows multiple contacts for each vendor
    • Vendor Type
    • Vendor Status
  • Define unique Qualification plans
    • Different vendors may have different plans
  • Record Qualification results
  • Track re-certification status
  • Full set of reports
    • Email reports directly
    • Export data to Excel for analysis
  • Built using Microsoft Access
    • Runtime version of Access is included
    • No need to purchase Microsoft Access separately
  • Vendors
    • Develop a list of vendors
    • Classify each as critical or non-critical
      • (you may also create a new vendor type)
  • Define the list of tasks required to qualify each vendor
    • For example
      • Must maintain a valid ISO 9001 registration
      • Must maintain on time delivery of >90% each quarter
      • Must maintain fewer than 1% nonconformance rate
      • Must complete the vendor survey
login screen
Login Screen
  • The login process limits access to the database features
  • The Demo version includes dummy data and employees
    • Admin is the default login for demo versions (unregistered)
    • Admin has full Database privileges
      • Employee: Admin
      • Password: admin
      • All other employees password = pw
easy installation
Easy Installation
  • Download the demo database
  • Save or copy the VendorMgmt.accde or VendorMgmt.mde file to a designated folder on your Network File Server
  • Once purchased, register the demo database (enter the Product Key)
  • Ensure all Workstations have
    • Microsoft Access or the free Runtime version of Microsoft Access
    • Read and write privileges to the designated folder on the Network File Server

Note: The above graphic is for stand alone Access databases - SQL configurations are different

database set up
Database Set-up
  • Enter Company information
  • Preferred freight carriers
  • The vendor types
  • Vendor status
  • Vendor qualification plans
    • Create qualification tasks
    • Build a qualification plan from the list of tasks
  • Enter Employees
    • Define Employee specific training requirements
  • Enter vendor details
general set up parameters
General Set-up Parameters

Set-up parameters are organized into multiple tabs

set up parameters
Set-up Parameters

List all preferred carriers

Special vendor types cannot be changed

Special vendor Status’s cannot be changed

qualification plans
Qualification Plans
  • The qualification plan is a list of tasks

Create a list of Tasks

Build the qualification plan by selecting each task from the drop down list

using the database
Using the Database

Yellow background indicates a required field

Key Vendor management parameters

  • Enter General Vendor details

Allows multiple contacts for a single vendor

using the database14
Using the Database

Define recertification dates

  • Manage the qualification process
    • Record complete Qualification history
    • Define recertification dates
    • Define due dates for individual tasks
    • Scan and link supporting documents

Record complete Qualification history

Scan and link supporting documents

Define due dates for individual tasks

utilize the toolbar to improve efficiency
Utilize the toolbar to improve efficiency

Advanced Filter

Remove Filter

Filter form by selection


Sort Records alphabetically

Print Preview

Find a record

Email report as attachment

For additional time saving techniques,

See “Access Tips and Tricks”

(download from

  • The SBS Vendor Management is a cost effective tool to
    • Ensure effective training compliance with
      • ISO 9001:2000
      • AS 9100
      • TS 16949
      • OHSAS 18001
      • ISO 14001
    • Develop and execute qualification plans
    • Maintain paperless quality records
    • Analyze performance and develop improvement strategies
    • Save time and effort
  • Customization is available
    • Talk to us about customizing the software to meet your needs!
about sbs
About SBS
  • Sunday Business Systems is engaged in software sales and consulting services.
  • Applies Lean manufacturing principles to Quality Management Systems
  • Sells software solutions to small businesses which help them implement ISO9001:2008 compliant systems for
    • Corrective and Preventive Actions
    • Employee Training
    • Control of calibrated equipment
    • Customer Satisfaction Surveys
    • Communication / Continual improvement
    • Shop Floor Control
  • Will customize the software for a particular Customer
  • Offers full Training services customized to individual needs
about sbs consulting services
About SBS – Consulting Services
  • Custom Database Solutions
    • solutions for
      • shop floor control/order processing
      • bar code solutions
      • Quality management systems
      • Integrating quality management software with standard ERP software
    • Database programming
      • MS Access
      • SQL
  • Contact SBS for additional details

Sunday Business Systems

Fueling Small Business Efficiency

  • Visit for:
        • Additional information
        • Free product demos
        • Pricing
        • Links to purchase software

© 2006 Sunday Business Systems. All rights reserved. This presentation is for informational purposes only. Sunday Business Systems MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS SUMMARY. Microsoft is a registered trademark of Microsoft Corporation in the United States and/or other countries.