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Breaking the WebMail Habit

Breaking the WebMail Habit. Jason Hale Fall 2007. Advantages of WebMail. Can check/Send e-mail from any networked computer (vacations, home, conferences, labs, classrooms) Access old e-mails from any networked computer No software to install/configure (just a web browser).

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Breaking the WebMail Habit

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  1. Breaking the WebMail Habit Jason Hale Fall 2007 Visit us on the Web at www.olemiss.edu/depts/it.

  2. Advantages of WebMail • Can check/Send e-mail from any networked computer(vacations, home, conferences, labs, classrooms) • Access old e-mails from any networked computer • No software to install/configure(just a web browser) Visit us on the Web at www.olemiss.edu/depts/it.

  3. Disadvantages of WebMail What does audience think? • Slow, depending on server and network load • 2 Quotas • Inbox Quota: Can’t be expanded • Sunset Quota: Default 5MB (expandable) • Can only access e-mail when on the network • Crude user interface Visit us on the Web at www.olemiss.edu/depts/it.

  4. Stretching Your WebMail Quota • Sunset quota 5MB by default • expandable by special request to kfg@olemiss.edu • Save messages from inbox into named folders so they won’t count against your inbox quota • Delete no-longer-needed incoming or sent messages Visit us on the Web at www.olemiss.edu/depts/it.

  5. Coming this Winter: New WebMail • 100MB student quota • 300MB employee quota • Save messages from inbox into named folders • Delete no-longer-needed incoming or sent messages Visit us on the Web at www.olemiss.edu/depts/it.

  6. Alternatives to WebMail • Eudora for Windows or Mac • Outlook Express • Outlook 2000/XP/2003 • Outlook 2007 • Thunderbird Instructions: http://www.olemiss.edu/email/Download: http://www.olemiss.edu/helpdesk/resources.html#software Visit us on the Web at www.olemiss.edu/depts/it.

  7. Viewing Webmail Sunset http://webmail.olemiss.edu Visit us on the Web at www.olemiss.edu/depts/it.

  8. Eudora Popping E-Mail:Leave a copy on server Sunset Popped messages can be viewed with client ondesktop/laptop. http://webmail.olemiss.edu Server copies can be accessed from Web-Mail Visit us on the Web at www.olemiss.edu/depts/it.

  9. Eudora Popping E-Mail Sunset http://webmail.olemiss.edu NO copy left on server Visit us on the Web at www.olemiss.edu/depts/it.

  10. Eudora Popped E-Mail Sunset then lives on PC or laptopand is viewable there only by the client software that popped it. http://webmail.olemiss.edu Visit us on the Web at www.olemiss.edu/depts/it.

  11. Popped E-Mail Outlook Sunset then lives on PC or laptopand is viewable there only by the client software that popped it. http://webmail.olemiss.edu Visit us on the Web at www.olemiss.edu/depts/it.

  12. Generic Pop E-Mail Settings • 'Incoming/POP' server set to pop.olemiss.edu • Enable SSL encryption for POP • Outgoing/SMTP’ server set: mail.olemiss.edu Latest Generic Settings:http://www.olemiss.edu/email/instructions/generic.pdf Visit us on the Web at www.olemiss.edu/depts/it.

  13. Folders • Create folders to organize e-mails • Move (drag) e-mails from in-box to named folders • Easily find e-mails from your work history • Folders may be nested within other folders • Automatically divert incoming e-mail to folders Visit us on the Web at www.olemiss.edu/depts/it.

  14. Folders Outlook Example Visit us on the Web at www.olemiss.edu/depts/it.

  15. Searching for E-mails Outlook Example Visit us on the Web at www.olemiss.edu/depts/it.

  16. Sorting E-mails • ascending or descending • by “From” or “To” • by “Subject” • by date received or sent • by flagged status Visit us on the Web at www.olemiss.edu/depts/it.

  17. Sorting by “From” Outlook Example Visit us on the Web at www.olemiss.edu/depts/it.

  18. Flagging E-mails • Flag (color-code) an e-mail based on some category you invent • Example flags:purple = ToDored = Delegatedgreen = Awaiting Input from Othersetc. Visit us on the Web at www.olemiss.edu/depts/it.

  19. Flagging E-mails Outlook Example Visit us on the Web at www.olemiss.edu/depts/it.

  20. Other E-mail Stuff • Campus Spam Filter • E-Mail to Groups • Auto Completion • Filters • Attachments • Virus-free E-mailing Visit us on the Web at www.olemiss.edu/depts/it.

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