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District 5 Staff Agenda. May 18, 2011 Taylor County Extension Office 10:00 am EST. D5 News: A New Baby Lane Stallard!. Congratulations Will and Megan!. D5 News - A New Home! . Congratulations Marla and Aaron!. Personnel & Programs. PERSONNEL UPDATES PROGRAM HIGHLIGHTS for DISTRICT 5

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district 5 staff agenda

District 5 Staff Agenda

May 18, 2011

Taylor County Extension Office

10:00 am EST

d5 news a new baby lane stallard
D5 News: A New Baby Lane Stallard!

Congratulations Will and Megan!

d5 news a new home
D5 News - A New Home!

Congratulations Marla and Aaron!

personnel programs
Personnel & Programs
  • PERSONNEL UPDATES
  • PROGRAM HIGHLIGHTS for DISTRICT 5

Christy Nuetzman, FCS Rick Greenwell, ANR

Dennis Morgeson, Hort. Megan Klee, 4-HYD

  • SPECIAL RECOGNITION

ESP - Awards

KAE4-HA – Awards/Mtg. Host at Rough River

May Staff Refreshments - Adair & Wayne Cos.

information deadlines events
Information – Deadlines - Events
  • AFFIRMATIVE ACTION

Plan – Draft due June 1; Final due July 1 online

Report– Due July 15 online

  • AgHES MEETINGS – ALUMNI, STAFF, STUDENTS

LT Alumni – August 6, Hardin Co Office

LC Alumni - June 27, Lindsey Wilson College *Nick Roy - June 17 Golf Scramble Fundraiser

Staff Appreciation Day – September 7, UK

Ag Round-up – September 10, UK

http://www.ca.uky.edu/alumni/index.php

slide6

BUDGET UPDATE and ECONOMIC OUTLOOK

Federal Budget –Smith Lever Funds cuts projected at 5% cut ; KY earmarks eliminated

State Budget (2012) – 1% Cut

University of KY Budget – 2.2% Cut

*With 2% Cuts in 4 Years = 12% Loss

UKTuition Increase –6% Increase *Extension and the Experiment Stations are are considered “not generating tuition”

slide7

BUDGET UPDATE and ECONOMIC OUTLOOK

Proposed Raises (Must be BOT Approved)

Support Staff - 3% suggested maximum

Agents – Flat Rate Bases on Merit (3% Pool)

5 Rating: $1430 (82)

4 Rating: $1330 (198)

3 & NR Rating: $1080 (107)

2 & 1 Ratings: -0-

*Agents must have started before January 29th

Increased Vacancies, no State hires rest of 2011

Engage Key Leaders in Communicating

slide8

BUDGET FORMS DUE – May 1st

Budget Plan Budget – Dept. of Local Govt. Memorandum of Agreement

Schedule of Disbursements

Salary Adjustment Form/Letter

Special Dist. Uniform Financial Statement  

Additional Budget Deadlines:

Tax Rates – July/October (as soon as set)

Legal Notice - October 1

File Audits - Annually or every 4 years

Final Payments to UK

http://ces.ca.uky.edu/cesdd/districtboard

slide9

CATPAWS SYSTEM UNDER REVIEW

New system up by July 2012

Dr. Ken Jones, State Contact

  • CHI EPSILON SIGMA

No state funds for national involvement

Communication with local Agents is critical

  • COMMUNICATIONS CONFERENCE

Archive Sessions – Share with support staff

No follow-up face to face session scheduled

Resources:http://ces.ca.uky.edu/ces/

slide10

COUNTY COORDINATOR LIST – 2011-2012

Due July 15 (Rotation as Appropriate)

http://ces.ca.uky.edu/cesdd/OfficeTools

  • COUNTY PROGRAM REVIEWS

Clinton County – Tuesday, July 19

Wayne County – Thursday, July 21

Russell County – Wednesday, July 20

D5 Team Leader: Martha Thompson

*Don’t Forget 6 Month Follow-up Report

slide11

FARMER’S MARKETS

Jessica Hinkle, KDA Contact

St. Farmers Market Food Program Materials

  • FEDERAL REVIEW – Re-SCHEDULED

Hardin County - November 3 and 4

Reviewer – Richard Waters, Dept. of Justice

  • 4-H ACCESS

Enter data throughout the year

Online Support; Contact – Jordan Adler

slide12

GRADUATE SCHOOL

Great Plains Program Update

Degree Masters Approvals

Spring Completions to Martha Thompson

  • HEALTH BENEFIT OPPORTUNITY

“Wellness on Wheels” – UK Health Screening

Locationand Date: TBA (in D5, early June )

Cost: Free to all D5 Employees

Registration: District 5 Office

slide13

HOLIDAY LEAVE – MAY 30TH , MEMORIAL DAY

Work on Holidays - Take leave within 6 weeks

Report all leave in CATPAWS

  • INTERNSHIPS – 35 STATEWIDE

Hardin (Stillwell) Shameen Eure, UK/Ag Econ

Marion (Creed) Whitney Rodgers, WKU/FS

Meade (Goodwin) Whitney Churchman, WKU Ag/Com

Nelson FCS (Smith) Dayna Parrett, UK/MS FS

Washington FCS (Kennedy): Emily Stagner, WKU FCS

Supervising Agents: Schedule Visits with DD

Facebook for Summer Extension Interns: http://www.facebook.com/?ref=home#!/home.php?sk=group_122810014466699&ap=1

slide14

IT UPDATES

Domain for County Websites – new!

Event Calendar - Live May 16, enter data now

Lync – Installation Files Ready

Office 10 – Disks (Requires Key)

Outlook Anywhere

Satori

URL address for County Websites – Shorter!

*Example: http://uky.ag/adair

Website Hits – Link to Facebook

Training Links:

http://www.ca.uky.edu/agcomm/tr_training_hub.asp

http://hr.uky.edu/TandD/tt.php

slide15

KSU UPDATE

NewStaffing Model for KSU & County Offices

KSU Co. Agent supervises Para-Professional

D5 Wish List (Small Farms, EFNEP, Youth, etc)

  • LEADERSHIP/LEGISLATIVE ACTIVITY

Lincoln Trail Counties – June 18th

Committee Report: Jennifer Bridge

*List of County Ideas/Programs

Due by June 1to Jennifer

slide16

MENTOR CERTIFICATION

July 15 - 9:30 AM - 2:00 PM EDT

Weldon Suite, E. S. Good Barn, Lexington, KY

D5 Contacts: Katie Alexander & Christy Martin

  • MITT (Managing in Tough Times)

Website – revamped/user friendly

http://uky.ag/moneywise

Daily Postings - facebook friends

D5 Contact: Jody Paver – County Packets

slide17

PERFORMANCE APPRAISALS

Mandatory Year for Agents over 1 year

http://ces.ca.uky.edu/cesdd/agent

All information due July 15:

          • Agent Performance Appraisal Document
          • Statistics, Meeting and Activities, Expenses (State Expenses due in June)
          • Affirmative Action Report
          • Impact Statements (5)
          • FSNEP

Evaluation Sessions To Be Scheduled during July and August at 2 sites in District 5

slide18

POW

Year to Update: Drafts were due May 15 to DD

Final Update due in CATPAWS by June 30

New 4 Year POW: Training, September Staff

Pac Codes are available,

Program and Staff Development Webpage

http://www.ca.uky.edu/psd/program_development.php

http://www.ca.uky.edu/psd/reports_reporting.php

  • SECRETARY TRAINING - Fall, 2011

Contact Group: 4-HYD Agents

Planning Needs: Committee/Contact Agent

Location and Program

slide19

SNAP-ED

Unspent Money returned to Federal

$1200 per county – CATPAWS Record

Counties should spend all monies

Additional funding available thru Dr. Vail

  • SPECIALIST FEEDBACK ON AGENTS

Survey is forthcoming, developed thru JCEP

Dr. Henning will tabulate and share results

  • STAFF CERTIFICATION

Request from UK Payroll every 6 months

slide20

STAFF – AGENTS' FALL PICNIC (September 14)

Committee: 1 Rep. - Program Groups

  • STATE FAIR ASSIGNMENTS

Cloverville – completed

Livestock/Horse – Assignment by Specialist

http://ces.ca.uky.edu/cesdd/District5Miscellaneous

  • STATE EXTENSION COUNCIL

Summer Meeting – July 12, Lexington Area

District Forums – November thru January

KSU Delegates – Invitation/Involvement

slide21

TAX-EXEMPT

990 Forms

          • 4-H Groups Exempt unless formed a

5013c before December

          • Some Homemakers/MG’s complete

Record for State Level

          • Complete today; Check EIN’s, etc.
          • Update annually as changes occur
  • VOLUNTEER FILES

County files should be up-to-date

During current/next year, files will be checked

april birthdays
APRIL BIRTHDAYS!
  • April 2 Katie Alexander, Breckinridge CEA for FCS
  • April 7 Linda Bell, Clinton County 4-H Program Assistant
  • April 9 Margie Hernedez, Russell County SNAP-Ed Assistant
  • April 11 Roberta Hunt, Washington CEA for 4-H YD
  • April 16 Betty Kimbler, Russell County Support Staff
  • Christy Martin, Russell CEA for 4-H YD
  • April 17 Carol Hinton, Breckinridge CEA for ANR
  • April 22 Marcy Ward, LaRue County Support Staff
  • April 23 George McCain, Marion CEA for ANR
  • April 28 Sue Ann McCandless, LaRue Support Staff
may birthdays
MAY BIRTHDAYS!
  • May 2 Regina Markins, Meade County Support Staff
  • May 6 Jack Ewing, Grayson CEA for ANR
  • May 7 Kelly Carney, Taylor County Support Staff
  • May 13 Debbie Shepherd, Casey CEA for FCS

Connie Conlee, District 5 Administrative Support Staff

Seth Hart, Wayne County 4-HYD Program Assistant

  • May 19 Danielle Hutchins, Nelson CEA for 4-H YD
  • May 20 Beth Wilson, Pulaski CEA for Horticulture
  • May 22 Patricia Richards, Russell County Support Staff
  • May 28 Matt Adams, Hardin CEA for ANR
  • May 29 Glen Roberts, Wayne CEA for ANR
  • May 30 Juanita Herron, Marion County EFNEP Assistant

Brenda Williamson, Pulaski County EFNEP Assistant

program groups
PROGRAM GROUPS
  • LYNC TRAINING
  • Follow-up to Communication Conference
  • Agent Contact: Dennis Morgeson
  • Online Guests: Dr. Gary Palmer and Terry Evans
  • 4-H YOUTH DEVELOPMENT
  • ANR/HORTICULTURE
  • FAMILY AND CONSUMER SCIENCES