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Unclassified Employee TL/AM Entry Manager Self-Service (Manager Approval Process). Agenda. ESS/MSS Overview Absence Reporting Report Absences No Leave Taken Half Day Absence Full Day Absence One Week Absence Employee Best Practices Review A bsence S ubmissions
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(Manager Approval Process)
What is HRS?
Employee Self-Service, or ESS, is an HRS capability that enables employees to report leave electronically, which is then sent to a supervisor for review and approval online.
Manager Self-Service, or MSS, is an HRS capability that enables supervisors to review their employee’s electronic absence entries for validation and approval online.
Employees paid on monthly basis:
Whether you are a new or existing employee, it’s important to recognize that:
Note: UNC = Unclassified
Note: You must have a valid username and password provided by a UW System campus.
Check the current balance to make sure the employee has the time to use.
Check that “Hours Per Day” is selected for entry type with the amount of hours in the Hours Per Day box.
If multiple days are being requested, check to see that duration is calculating the correct amount of hours based on what has been entered in the hours per day box and the date range is accurate.
Employee – Verification &
The status of a reported absence can be reviewed on the Absence Request History page.
Absence Status types include:
Approvers have access to employee leave balances within their department groups. The balances can be seen through “Manager Self Service>Time Management>View Time>Absence Balances”
Best Practice for Logging Out of HRS System:
Audrey Beckwith, Payroll Coordinator COOP-Extension
Sreekumari Nair, Payroll Coordinator - all other Divisions.
Manager Self-Service (MSS)
Frequently Asked Questions
Absences to Push Back:
Approvers are not seeing their employee’s absence to be approved.
Access to the employee’s leave reporting for the pay period/month they were hired will be impacted. ESS employees will not be able enter their absences online.
Future pay periods/months will be fine, the employee should be able to access their portal to report their first months absence taken or absence not taken.
The employee’s reported absence for the first month will need to be entered by the approver.
The employee can submit a paper leave report (generic) to the payroll office.
Do not cross months entering a date range when reporting an
Example: An absence is entered for an employee with a date range of ‘01/21/13’ to ‘02/08/13’.
Retirement, Resignation, Appointment Ended.
submitted and leave balances are accurate.
For “Best Practices”, we ask that you “push back” the reported absence so the employee can edit the absence and keep a cleaner record in the computer system.
Note: Paper Leave Reports Must Be Completed and Submitted on the Current Payroll to Ensure the Salary and Leave is Correct.
General Information about Self-Servicehttps://uwservice.wisc.edu/hrs/index.php
UW-Extension – Payroll & Benefits Training website
The UW System Unclassified Personnel Guidelines
UW System Delivered Video Training:
The Absence Management training videos are a great source of information on Absence Self-Service and provide a step-by-step walk through of the online absence reporting and the online absence approval processes.
Employee Self Service – Enter a Half Day
Employee Self Service – Enter a Full Day Absence
Manager Self Service – MSS – Approve, Deny, or Push Back Employee https://uwservice.wisc.edu/docs/tutorials/mss-approve-deny-request/player.html
HRS Online Knowledge Basehttp://kb.wisc.edu/hrs/