A successful proposal – in the eyes of an evaluator Tempus Information Day 1 4 January 2011

1. A successful proposal – in the eyes of an evaluatorTempus Information Day14 January 2011 Annika Sundbäck, External expert ,Tempus selection 2009 and 2010

2. Award criteria • Relevance 25 • Partnership 20 • Methodology, LFM 25 • Sustainability 15 • Budget, cost effectiveness 15

3. Relevance – needs analysis 25% • Logical structure, link to current needs in the local society, clear desctiption of the problem and how this proposal intends to solve it • Direct, clear references to both EU and local reports, if possible, no « name dropping » or too generic descriptions • Local knowledge/awareness: how does the poposal relate to other local/regional financed projects or initiatives; Tempus, World Bank, UNESCO etc • All relevant partners included (global/regional perspective): • Quality assurance – ministry, authority, QA agency from an EU partner • Lifelong learning – experience/competence in adult education • Labour market input in curriculum development projects

4. Partnership 20 • Broad; representative number of higher education institutions, authorities, third sector, private sector, industry, students • Only relevant information in the partner presentations; particular competence/link related to the project activities, Tempus and other intnl experience, local knowledge among EU partners • Clear description of the role of each partner in the partner descriptions; complementing roles and competences especially for EU partners • Experience in project management • External experts; only if they bring an added competence in relation to the existing partnership

5. Methodology 25 • LFM – clear, concrete, logical, quantities and deadlines • Shared responsibility; ie for one work package, also Tempus countries • Work packages/activities: what and why, where, when and for whom? • Internal quality control/monitoring – designated internal group responsible; what will be monitored, how, when and to whom? • Realistic intensity of the work plan – time to grasp new information, consistency (which group is involved where and when) • Consistency between work plan and work packages ( i.e length of training activities) • Equipment purchase after needs analysis/check up • Teaching material adopted to the local context (no direct export) • Reflect on the most appropriate language solution (LLL?) • NOT like this… • Workshop without numbers of participants or content • A new office/centre without a mission statement or numbers of personnel • A working group without information on the set up • A meeting abroad without travel costs • Curriculum development only involving EU country academics • Technical staff installing equipment at home and abroad at a language course

6. Sustainability, Dissemination 15 • The future commitment of the HEIs in the Tempus countries reflects the necessity of the project activitites/outcomes • New curricula; financing, accreditation, link to the labour market – check of the relevance of the curriculum • Support from the Rectors/Deans, institutionalization, sufficient numbers of academics retrained • Financing other than public; all options gone through? i.e lecturers or other personnel through external funding, equipment/laboratories in shared use with industry, fees, LLL • Maintenance of project outputs; • Webpage, database, personnel in newly created centres • Financing of possible integrated teacher/student exchange Dissemination; clear target groups, have all interested entities been identified? Content, timing. Realistic plan – not too many activities Personnel and travel costs mainly in the Tempus partner countries!

7. Budget, cost effectiveness 15 • Realistic personnel costs and mobility • Coherent sharing of means between partners • General cost-effectiveness; what will be done with the Tempus-funds, what is the impact and in how many countries/HEIs? • Realistic equipment purchase • Activities/meetings mainly in the Tempus partner countries • Project management meetings around 2-3 times a year, in connection to other project activities • Printing and publishing; quantities and target groups defined

8. Curricular reform • Contact/communication with the surrounding society; needs analysis, employability of graduates or unemployment rates • The bridge between the newly created curriculum to previous and further studies, Bologna implementation in the Tempus target countries • Training of staff mainly in the target countries, critical mass of academics • Clear result; how many new programmes, in which HEIs, what structure, methodology, ECTS, what first student intake • E/Distance-learning – if there are prerequisites • Target group for marketing activities; parents and students

9. A successful proposal… • Is clearly embedded into the local context and is based on objectively described needs • Shows awareness of all relevant stakeholders related to the main project activity, and involve them all already at project planning stage • The partners complement each other and have a clearly identified role • Concentrates responsibility and ownership to Tempus target country academics and administrators • Describes the project goal in concrete terms in the LFM -> what are the results -> which activities are needed to reach the results

10. Good Luck in the following selection round! • Annika.sundback@luukku.com