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PowerPoint for Macs: Building Image Intensive Presentations. Julia Simic University of Oregon VRC 2006. Version: PowerPoint 2004 for Mac. Goals: . Set slide format and color schemes Insert and edit images Insert text boxes Create simple graphics: arrows, lines, circles

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PowerPoint for Macs:

Building Image Intensive Presentations

Julia Simic

University of Oregon VRC



PowerPoint 2004 for Mac



  • Set slide format and color schemes
  • Insert and edit images
  • Insert text boxes
  • Create simple graphics: arrows, lines, circles
  • Re-order images in a slide
  • Re-order slides
  • Save a presentation for classroom use
  • Reformat a presentation for student review
  • Compress the images in a presentation
  • Give your presentation


Slide Pane

Slide Index

Notes Pane


The Formatting Palette


Access the Formatting Palette by

clicking on the Formatting Palette

button on the main toolbar:

All of the tools on the Formatting

Palette can also be accessed from

the menus and most from the main

toolbar, too!

The Formatting Palette will change

depending on what kind of object

is selected. These three

sub-palettes will always be visible.


Formatting the presentation

Images look best on dark gray or black backgrounds that

don’t compete with colors in the pictures. Text needs to stand

out from the background, but keep in mind that should a student

wish to print out the presentation for study, white text will

disappear. Giving yourself the freedom to place pictures and

text where you want them will help you think beyond the

two-image comparison paradigm.


  • Black backgrounds
  • Bright colored texts
  • Blank or title-only slide templates

Format the layout, background and text

Change the Slide Layout to blank

Choose Custom Scheme to pick

your colors

Choose the Background

and Text and lines

elements and change

their colors.

Click Apply to All


Add a New Slide

Choose a slide layout.

New blank slide

New slide with title bar at top

  • A blank slide will appear in the Slide Pane.
  • A new slide icon will also appear next in sequence
  • in the Slide Index.

Inserting Images

  • Use fairly large images to being with--you can always size
  • them down, but you cannot make them bigger.
  • 600 pixels on the long side minimum!
  • Use jpg images whenever possible--other image formats
  • can be unwieldy

Click the Insert Picture from File

button and browse for your image

The picture will automatically be

centered in the slide


Editing Images

Click on an image to get its “handles.” Moving the corner

handles will resize the image while keeping its aspect ratio.

Moving the side handles will deform the image.

Corner handle

Side handle

Move the image around the slide by clicking and dragging

within the picture


Cropping and tweaking

Click on the crop tool. Use the handles

to reframe the image.

  • Use the Adjust tool to balance
  • the color of the image.
  • Use the Brightness and Contrast
  • to further adjust the image
  • Make sure the image you want
  • to edit is selected (the
  • handles are showing)

Insert a Text Box

Click on the Text Box tool. Then click on your slide. A box

will appear with a cursor in it. Just start typing.

Move and resize the text box just like

you would an image, using the handles

that appear around the perimeter.


Formatting text

Highlight the text in the text box

Use the Font sub-palette

to format your text

Use the other tools to further

format the text



Add clickable text, or make an image a hyperlink by

selecting the object and using the Hyperlink sub-palette.

Choose URL… to enable connection

to a web page


Adding Lines and Arrows

  • Click on the line or arrow tool. In the slide,
  • click and drag a line. When you release
  • the mouse, a line or arrow will appear with
  • handles at both ends.
  • Edit the length by clicking and dragging
  • the handles.
  • Move by grabbing the line or arrow in the
  • middle and dragging.

Edit the size and color using the

Colors, Weights, and Fills sub-palette


Adding Circles

Choose the Donut shape. Click and drag

a circle.

Adjust the thickness of the circle by clicking and dragging the yellow handle on the inside of the donut.

Change the color by

changing the Fill Color AND

the Line Color


Re-order Images

If you have multiple images overlapping on a slide and

wish to change the order in which they appear, choose

the Layering tool

Click on the image you want on

top and choose Bring to Front


Re-ordering slides

Click and drag the slide icons in

the Slide Index into any position


Use the Slide Sorter View to click and drag

the slides into place


Saving Presentations for Classroom Use

Choose Save As… from the file menu

Click the Options… button


Change the dpi to 96

and save the presentation

These settings will remain as you left them the

next time you open PowerPoint.


Reformat a Presentation for Student Review

Assume that your students don’t know

how to reformat the presentation


Change the background color to white,

and Apply to All.

Your bright colored text

should still be readable

Remember not to overwrite

your original presentation!

Rename the review version!


Save disk space with image compression (optional)

Choose File > Save As…

Remember not to overwrite your

original presentation!

Rename the compressed version!

Click the Options… button


Depending on the quality

of the images you used,

compression may save

significant space.

Choose 72 dpi (screen resolution)

Compress graphics files to

High or Medium quality

The next time you open PowerPoint, these settings will be in

place. Reset them to 96dpi and no compression!


Give your Presentation

Enter into Slide Show mode by using the Slide Show menu

or clicking the Screen button below the Slide Index

  • Move forward by:
  • Clicking the mouse
  • Space bar
  • Page Down
  • Right arrow
  • Down arrow
  • Move back by:
  • Delete
  • Page Up
  • Left Arrow
  • Up Arrow

Exit the presentation by pressing Esc


Good things about PowerPoint

  • Versions exist for both PC and Mac
  • Presentations are platform neutral
  • Relatively small file size
  • Bad things about PowerPoint
  • Mac and PC versions differ significantly
  • Re-encodes images