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Effective PowerPoint Presentations. Lee Andrew Hilyer, MLIS Spring 2005. 0. Learning Objectives. 0. Note: You should be familiar with Windows 2000 or XP in order to achieve maximum success!. Become familiar with the PowerPoint interface Discuss some important concepts

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effective powerpoint presentations

Effective PowerPoint Presentations

Lee Andrew Hilyer, MLISSpring 2005

0

Houston Academy of Medicine - Texas Medical Center Library

learning objectives
Learning Objectives

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Note: You should be familiar with Windows 2000 or XP in order to achieve maximum success!

  • Become familiar with the PowerPoint interface
  • Discuss some important concepts
  • Create your own PowerPoint presentation
  • Use templates, animation schemes and transitions in your presentations
  • Learn the basics of slide show control
  • Learn some techniques to make your presentations more professional

Houston Academy of Medicine - Texas Medical Center Library

concepts definitions
Concepts & Definitions
  • slide
  • workspace
  • notes pane
  • outline pane
  • objects (text boxes, shapes, lines, photos)

Houston Academy of Medicine - Texas Medical Center Library

slide4
Toolbars

Slide Workspace

Outline/Slides

Pane

Text Box (Placeholder)

Task Pane

Drawing Toolbar

Notes Pane

Houston Academy of Medicine - Texas Medical Center Library

create your own presentation
Create your own presentation!

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  • Title Slide
  • Bulleted List
  • Text & Content
  • Simple Chart
  • Blank (Use the Drawing tools)
  • Ending Slide

Houston Academy of Medicine - Texas Medical Center Library

templates
Templates

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  • Use templates to add some “pizzazz” to your presentations.
  • Use carefully! Watch out for “style over substance.”
  • Make sure template is appropriate to your subject and to your audience.
  • You can also create your own template to reuse in future presentations.

For presentations/slides, use light text on a dark background

For handouts/transparencies, use dark text on a light background

Houston Academy of Medicine - Texas Medical Center Library

animations
Animations

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  • Text can “fly in” from any direction.
  • Text can appear letter-by-letter...
  • Or, word-by-word.
  • In most instances, avoid sound effects or use other sources such as CD tracks.
  • Use sparingly to emphasize or highlight important points.

Houston Academy of Medicine - Texas Medical Center Library

bad animation
Bad Animation
  • Do not use distracting animation
  • Do not go overboard with the animation
  • Be consistent with the animation that you use

www.iasted.org/conferences/ formatting/Presentations-Tips.ppt

Houston Academy of Medicine - Texas Medical Center Library

transitions
Transitions

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  • Transitions affect an entire slide
  • Use them with a single slide for emphasis...
  • Or with an entire presentation for “polish”, especially if the presentation is destined for a kiosk or other unattended display

Houston Academy of Medicine - Texas Medical Center Library

slide show controls
Slide Show Controls

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  • Avoid fumbling with a mouse – use to begin a slide show.
  • Use to end a slide show.
  • Press B to display a black screen.
  • Press W to display a white screen.
  • Press A to access additional slide show controls.
  • Press to view available slide show commands.

Houston Academy of Medicine - Texas Medical Center Library

design tips
Design Tips

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  • Generally, no more than six (6) words per line
  • In most cases, no more than six (6) lines per slide
  • One or two (1 or 2) concepts per slide
  • Avoid background patterns that can make slides hard to read (gradient fills, especially).
  • Limit use of special effects
  • ALWAYS include an “end slide.”

Houston Academy of Medicine - Texas Medical Center Library

presentation tips
Presentation Tips

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  • Do NOT read every word from every line of every slide. BORING!!!!
  • Practice your entire presentation several times, either alone or with an audience.
  • Time yourself (2 minutes per slide) – adjust as necessary.
  • If possible, visit the room where you’ll be presenting beforehand.
  • Have a glass of water handy for when your throat gets dry.

Houston Academy of Medicine - Texas Medical Center Library

more tips
More Tips

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  • Slowdown your rate of speech and avoid distracting gestures or speech patterns
  • Make eye-contact with your audience and avoid turning your back on your audience if possible.
  • If using a laser pointer, don’t wiggle it around – ANNOYING!!! In fact, try not to use one at all.
  • Darken the screen during long pauses.
  • Clear a slide after discussing it.
  • Never say “I hope I haven’t bored you today” or something similar.

Houston Academy of Medicine - Texas Medical Center Library

slide14
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Final Thoughts

Good content makes a good presentation.

  • Is PowerPoint the best tool for my presentation?
  • Is a presentation even necessary? Would a short meeting or written report work better?
  • For technical or statistical data, consider a handout instead of, or in addition to a presentation.

Consider:

Houston Academy of Medicine - Texas Medical Center Library

questions
0

Questions?

Lee Andrew Hilyer, MLISPhotocopy/Interlibrary Loan [email protected]

Houston Academy of Medicine - Texas Medical Center Library

thanks for coming today

Thanks for Coming Today!

Please be sure to fill out the evaluation form!Your comments are important!

Houston Academy of Medicine - Texas Medical Center Library

bibliography
Bibliography

Ross, Catherine S. and Patricia Dewdney. Communicating Professionally.2nd ed. New York: Neal-Schuman, 1998. In TMC Library.

“Presentation Tips from Dale Carnegie.” http://office.microsoft.com/assistance/2002/articles/ppTipsForPresenting.aspx

Teaching Well with PowerPoint http://www.nd.edu/~learning/powerpoint/(Note especially the section entitled “Workshop Handouts (PDF)”

Siwinski, Carol. “Rubric for Multimedia Presentation”http://www.ga.k12.pa.us/curtech/WEBQPRE/assesspp.htm

Microsoft Office Assistance Center http://office.microsoft.com/Assistance

Hadfield-Law, Lisa. Effective Presentations for Health Care Professionals. Oxford: Butterworth-Heineman, 1999. In TMC and TDB Libraries.

Houston Academy of Medicine - Texas Medical Center Library

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