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TEAM -2

TEAM -2. Place of visit – CLRC & VEC Profile of CLRC : Habra – II CLRC, North 24 Pargana dist No of schools : 78 No of Teachers : 255 No of CRCs : 7 No of Resource Persons : 2 (CLRC) & 7 (CRC) CLRC Co-ordinator : 1 ( With additional charge of SI of school Cleark : Group D .

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TEAM -2

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  1. TEAM -2 Place of visit – CLRC & VEC Profile of CLRC : Habra – II CLRC, North 24 Pargana dist No of schools : 78 No of Teachers : 255 No of CRCs : 7 No of Resource Persons : 2 (CLRC) & 7 (CRC) CLRC Co-ordinator : 1 ( With additional charge of SI of school Cleark : Group D

  2. No of Resource Persons : 2 (CLRC) & 7 (CRC) • CLRC Co-ordinator : 1 ( With additional charge of SI of school. • Cleark : 1 • Group D: 1

  3. Cash Book • Maintained on double entry system. • Not carried out daily closing. • Fund transfer from District to CLRC takes more time even though on e-transfer e.g.Rs.2.70 lakh sanctioned by district on 15.09.08 received only on 26.09.08. • Overwriting not attested in some cases. • Correcting fluid used in some cases.

  4. Large closing balance of Rs.16.50 lakh noticed.Since VECs are not constituted after Panchayat election funds could not be released. • Accumulation of interest of Rs.43,291/- not being reflected in any financial statements rendered to district.Rs.5,000/- was utilised from interest amount for evaluation work on the orders of DPO which is irregular.

  5. BANK ACCOUNT • Opened with Allahabad Bank. • Bank charges service charges of Rs.44/- for each transaction. • Normally service charges should not be charged on Govt. transactions . Needs to take up the matter with SPD for taking up the matter with Bank authorities at higher level. • Bank Reconciliation Statement is prepared up to Sept. 08 but kept in loose sheets which should be kept either alongwith the Cash Book or in a separate file duly tagged and page numbered.

  6. OTHER BOOKS OFACCOUNTS • Ledger – Maintained • Cheque Issue Register - Maintained • Advance Register – Maintained but not in the prescribed format. • Stock Register – Maintained. • Asset Register – Maintained but not in the prescribed format. • Fund Receipt Register – Maintained. • Audit Compliance Register – Not maintained as the audit was not yet carried out.

  7. Other observations • Physical verification of Assets/Stocks not carried out. • Separate credit vouchers for each credit is not maintained. • TLM grant, School grant, Maintenance grant for FY 07- 08 was received on 31.03.08 which may not be utilised in the same year. • Purchases made on single tender basis being small value items needed for teachers training and contingencies. • CLRC is not provided with a computer. All works are carried out manually.

  8. VEC Profile : Name of the school : Guma Junior Basic School, Guma, North 24 Pargana district . Class – I to IV No of Students – 247 (present 201 on 24.10.08) No of Teachers – 5 No of classrooms – 6 No of Toilets – 2 ( Separate toilet for girls) Drinking water facility – Hand pump Kitchen shed for mid-day meal - 1

  9. BOOKS OF ACCOUNTS • Cash Book – Maintained on double entry system • Ledger – Not Maintained. • Stock Register - Not Maintained. • Assets Register - Not Maintained. • Office copies of utilisation certificates not kept on record.

  10. Text books issued at the beginning of the Academic Session on 7th May 2008. • Annual Grants of School grant, TLM,Maintenance etc. for 2008-09 not yet released. • 5 ACRs constructed under SSA.Materials were purchased after obtaining three quotations.However there no indication of having seen the vouches by JE . • Interest accumulated to the extent of Rs.12,584/- but not being reported to DPO.

  11. THANKS

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