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Above mentioned According to our records (or books) Advise. (Usually superfluous) Conclusions and facts-source of information not necessary. (Not synonymous with write, tell, or inform.). HACKNEYED PHRASES. As to your proposition Assuring you of our prompt At all times At this time .

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hackneyed phrases
Above mentioned

According to our

records (or books)

Advise

(Usually superfluous)

Conclusions and facts-source of information not necessary.

(Not synonymous with write, tell, or inform.)

HACKNEYED PHRASES
hackneyed phrases1
As to your proposition

Assuring you of our prompt

At all times

At this time

Proposition is indefinite-substitute a noun-

“ offer,” “suggestion.”

(Indefinite)

Omit-idea is strengthened

Use now

HACKNEYED PHRASES
hackneyed phrases2
As soon as possible

At any early date

At the present writing

Attached find; attached hereto or herewith

When(leaves the door open for procrastination)

Be specific

Use now

Use “attached is.”

HACKNEYED PHRASES
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Awaiting your further orders

Beg; beg to advise

Omit-substitute statement that you will be glad to help reader.

Lowers your prestige(you are not begging).

HACKNEYED PHRASES
hackneyed phrases4
Best

By return mail; at once

Fails to create a vivid mental impression. Give points to show what is best-rather than say it’s best.

(Use specific date)

HACKNEYED PHRASES
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Contents noted

Duly

Enclosed please find;

Herewith;--you will find

(Unnecessary) refer either by date or contents

(Unnecessary)

Use-Enclosed is_____

HACKNEYED PHRASES
hackneyed phrases6
Even date

Favor

For your information wish to advise; we take pleasure in

(Use exact date)

Letters, orders are not “favors.” Be specific.

(Superfluous language) give facts, omit introductory remarks.

HACKNEYED PHRASES
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Greatly appreciate

Hand you herewith

Has come to hand

Omit greatly.

Cannot "hand" an enclosure; use enclosed is.

Self-evident - omit

HACKNEYED PHRASES
hackneyed phrases8
I have your letter of (date)

I thank you kindly

Kindly let me have

In due course

Omit it.

Omit kindly.

Use, please let me have.

Specific date.

HACKNEYED PHRASES
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In this connection

Instant

Kind favor

Liberty (we take the liberty to tell you)

Omit it.

Name of month.

Kind order.

Discourteous-untrue when giving requested information

HACKNEYED PHRASES
hackneyed phrases10
Line (along this line)

Oblige

Our records show.

Our Mr. Smith

Introductory flourish - substitute an exact term.

If you desire to express appreciation-do so.

(He wants facts) omit this phrase.

Say Mr. Smith, our representative

HACKNEYED PHRASES
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Party

Per

Permit me to say or thank

Substitute "person" or name

Latin term-legal-omit

Unnecessary

HACKNEYED PHRASES
hackneyed phrases12
Proposition, matter

Recent date

Said; same; re

Take care of your order or inquiry

Indefinite-use exact time.

Use date.

Legal terms - omit

Tell what action is to be taken.

HACKNEYED PHRASES
hackneyed phrases13
Thank you in advance

Under separate cover

Up to this writing

Discourteous-Write letter after help has been received.

Be specific - how

Substitute-"now," "today," or exact date

HACKNEYED PHRASES
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You claim or you state

We see by your letter Your letter of (date) tells us

You imply that the reader was dishonest or in error

Weak, unnecessary openings. Avoid repeating material contained in letters unless absolutely necessary-then just give facts.

HACKNEYED PHRASES
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The writer

We shall give our prompt attention

We take pleasure in sending you herewith

Be natural, say "we" or "I".

Give specific date action will be taken or omit entirely.

Substitute "We are glad to send you"

HACKNEYED PHRASES