Class of 2012 Residency Application & Matching Process

1. Class of 2012 Residency Application &Matching Process December 13, 2010

2. What’s on the Agenda? • Checking-in • Timeline • Norms and Expectations • Application Support: What you can expect from us • What we can expect from you • Elements of the Application • Letters of Recommendation • CV/Personal Statement • MSPE • What to work on now • MSPE • Personal Statement

3. Timeline

4. Timeline • December 2010 • Mandatory Mtg(December 13th) • Work on Unique Characteristics and Personal Statement over holiday break • January 2011 • Attend College Meeting (January 18th) • Pick a College and set 4th Yr Schedule • February 2011 • Unique Characteristics Draft Due (2.1.11) • Personal Statement Draft Due (2.1.11) • April 2011 • Submit selection for College • Submit selection for 4th Yr Schedule • Submit application(s) for away electives

5. Timeline • May 2011 • Requests for LORs in to letter writers from Yr 3 or prior • June 2011 • Mandatory Residency Meeting • July 2011 • Obtain ERAS token (emailed to you on July 1) • Register on ERAS or SF Match • Attend optional application booster week (July 4-8) • College Foundations (July 11-15) • Get senior portrait taken • Begin Sub-Is (July 18th)

6. The Colleges: What to Expect The Colleges Foundations Week • Academic Medicine • Acute Care • Applied Anatomy • Primary Care • Urban Underserved (Drew) • Week begins at 8AM • Check ANGEL for schedule • Dress is College-dependent • Drew Students @ Drew • ERAS Photo Sessions

7. Norms and Expectations

8. Norms & Expectations: Our Pledge to You! • Increase Knowledge • Decrease Anxiety • Identify Resources

9. Norms & Expectations: Your Pledge to Us!

10. Norms & Expectations: Your Pledge to Us and Your Classmates! Self Class

11. Getting the Best Response • Know your audience

12. Norms and Expectations:Email Etiquette • Email Expectations • Know *who* to email • Do your homework and let the recipient know • Email Exchanges • Allow at least a full 24 hours for response time • Calling to follow-up (after 24 hours) is preferable to another email • Email Content • Should always contain a salutation • Dear Dr. xxxx (make sure titles are correct) • Should always contain a professional closing • Thank you very much! Sincerely, xxxxxx • Should include your contact information • use BOL email address (NOT dr.hot_stuff@gmail.com)

13. Norms and Expectations: Phone Call Etiquette • Phone Call Expectations • You have researched the right person to call • Calls are placed during business hours • If calling the East Coast, call 3 hours earlier • Phone Call Exchanges • Introduce yourself and the purpose of your call • Leave clear and professional voicemails Advice: Change your voicemail message so that it states your full name and sounds like a “work” voicemail

14. Contacting the SAO Email is best… (Buck) Calling is best… (Meredith) • Logistics • Letters of Rec • Transcripts • MSPE britchey@mednet.ucla.edu • Strategizing • Competitiveness • Couples matching • Military Matching 310.825.3970

15. Contacting the SAO? Email is best… (Linda) CDU Students… • Electives • Add/Drop Forms • Special Electives • Research Electives lcuesta@mednet.ucla.edu • Strategizing (Dr. Calmes) • Competitiveness • Couples matching • Military Matching • Logistics (Tom) • Away Electives • Letters of Rec

16. Resources:Contact Information DGSOM Student Affairs Staff http://www.medstudent.ucla.edu/current/student_affairs.cfm UCLA Staff/Faculty Directory www.mednet.ucla.edu Useful for mailing addresses and titles Paging Directory www.mednet.ucla.edu Use alpha paging whenever possible

17. Application Elements Letter of Recommendation CV & Personal Statement MSPE (Dean’s Letter)

18. Letters of Recommendation

19. LORs from Class of 2010

20. Letters of RecommendationOverview Who: Faculty (MD or PhD) Knows you well Is well-known What : 4 LORs total (1 from Yr. 3) Medicine or Surgery Any with LOD When: Ask in Yr. 3 and follow-up in Yr. 4 Where: LORs are sent to the SAO and stored until you need them

21. Obtaining an LOR: Logistics • Whenever possible, ask in person and ask in advance • Allow at least 4 weeks for them to write-let them know your deadlines/timelines • Ask if they can write a strong letter of recommendation on your behalf. • Best to provide Letter Writer with your CV, Personal Statement (rough draft), and with signed waiver form • Waiver is found here: http://www.medstudent.ucla.edu/offices/sao/academic-career/documents/lorcoverus.pdf

22. Special LORS:Chairs Letters • Who typically needs a Chair’s Letter? • Internal Medicine • Ob/Gyn • Pediatrics • Orthopaedics • Anyone applying to preliminary medicine or transitional medicine programs • Who writes them? • http://www.medstudent.ucla.edu/current/year4/documents/chairlettercontactlist_000.pdf • Form can be found here: • http://www.medstudent.ucla.edu/offices/sao/academic-career/documents/chairsletter.pdf

23. The CV

24. CVOverview Who: CV specifically for the Match What : Relevant information from medical school that encompasses the following: Education Work Research Volunteer https://www.aamc.org/download/139512/data/worksheet.pdf When: For use throughout Yr. 3/Yr. 4 Where: Submit to mentors/letter writers Use content to populate ERAS Submit for AOA consideration

25. CV Timeline December/January Use the ERAS application worksheet to list your major accomplishments and to create a timeline of your medical school experience. Begin drafting your CV February/March Aim to have a first draft of the CV for your letter writers. Have your peers and family members give input on this draft. July/August Have a mentor from your chosen specialty read your updated CV (and Personal Statement), then schedule a one-on-one appointment with the GSRC http://gsrc.ucla.edu/gwc/

26. The Personal Statement

27. Personal StatementOverview Who: 1 page written statement for application What : Statement of purpose every applicant writes when applying to programs When: For use throughout Yr. 3/Yr. 4 Drafting/editing begins now Where: Submit to mentors/letter writers Upload to ERAS

28. Ideal Personal Statement Timeline February/March Aim to have a first draft of the personal statement for your letter writers. Have your peers and family members give input on this draft. July 6th and July 8th Attend optional brainstorming workshop with Buck & Meredith July/August Have a mentor from your chosen specialty read your updated statement then schedule a one-on-one appointment with the GSRC http://gsrc.ucla.edu/gwc/

29. The Medical Student Performance Evaluation (MSPE)

30. MSPEOverview Who: Drafted by you, compiled by SAO, finalized by Dr. Parker/Calmes What : Performance Evaluation Unique Characteristic Academic History Years 1 & 2 Core Clerkship Evaluations Elective Evaluations Summary When: Draft of UC due in February Mtgs with Deans in summer Where: Part of application to residency Used for licensure Use for future application to fellowship

31. MSPE Timeline February 1st Finalize and submit your Unique Characteristics essay at this site: • http://www.medstudent.ucla.edu/mspequestionnaire/ June- September Dr. Parker/Dr. Calmes meets with each student to help him draft the MSPE ** This process will be alphabetical by last name and the meeting will be mandatory September Students come into the SAO to review and sign off on MSPE October 1st MSPE released nationwide (previously was November 1st)

32. Words of Wisdom: Get the facts • Know who/what to trust • Utilize official data What worked for someone else may not work for you—trust your instincts!

33. Getting Started… Unique Characteristics Personal Statement