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Guide to Submitting Grant Applications and Managing Funds

This guide provides essential information on submitting grant applications via PantherSync. The application period is open from October 8, 2012, to October 26, 2012, with a more user-friendly online process. Officers of student organizations will receive email instructions and a PowerPoint tutorial after attending a training session. It is crucial to work through the CSI Business office to manage your grant funds effectively and avoid unauthorized purchases. Key responsibilities include conveying information to members and staying updated on policies to prevent financial liabilities.

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Guide to Submitting Grant Applications and Managing Funds

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  1. How to submit a grant application -Application is online via PantherSync -The application period will be open from October 8, 2012 at 5pm through October 26, 2012 at 5pm -The application process has changed from last year, the online process is more user friendly. -All officers of student organizations, and everyone who attends a grant training session will receive an email with a specific PowerPoint tutorial on how to go through the online application process.

  2. How to use your Operations Grant Funds Grant funds will not be disbursed directly to your organization You MUST work through the CSI Business office to use your grant funds. Do NOT purchase any items with organization or personal funds, and expect to be reimbursed. In some very rare cases reimbursement is the only way to go, but you must have prior approval from the business office first. More information on using grant funds will be given to you when you are notified of your actual grant amount.

  3. How to use your Event Grant Funds Grant funds will not be disbursed directly to your organization You MUST work through the CSI Business office to use your grant funds. Do NOT purchase any items with organization or personal funds, and expect to be reimbursed. Contracts for performers are due 30 days prior to the date of your event. More information on using grant funds will be given to you when you are notified of your actual grant amount.

  4. How to use your Travel Grant Funds Grant funds will not be disbursed directly to your organization You MUST work through the CSI Business office to use your grant funds. (the Business office will book travel for you directly). Do NOT make any travel arrangements (airfare/hotels/registrations) on your own and expect to be reimbursed. In some very rare cases reimbursement is the only way to go, but you must have prior approval from the business office first. More information on using grant funds will be given to you when you are notified of your actual grant amount.

  5. Duties of Organization Officers You are expected to convey information from this training session, and from emails that are sent to you, to all other members of your organization. There a lots of policies, regarding the use of SAC grants. If you don’t follow the policies, you may be financially liable if rules are broken, deadlines are missed, etc. Many policies and procedures change from semester to semester. As an officer, it is your responsibility to stay on top of these changes. All necessary information will be conveyed to you via email and Orgsync messages. Stay alert to all emails and consult with the CSI Business office 414-229-7102 if you have any questions.

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