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Residency Application Process

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  1. Residency Application Process Jane Trask Student Affairs 061-B Meiling Hall Phone (614) 292-4814 Fax (614) 292-2474

  2. Why the Match? Organized matching provides an impartial venue for matching applicants' preferences for residency positions with program directors' preferences for applicants.

  3. What is my obligation if I register for the Match? • You agree to abide by the rules and results of the match when you register • If you submit a rank order list, you are under contract to accept your matched position

  4. Categories of Match Programs There are four categories of programs • Categorical - programs that begin in the PGY-1 year and provide the training required for board certification in medical specialties. (C) • Advanced - programs that begin in the PGY-2 year after a year of prerequisite training. (A) • Preliminary - one-year programs beginning in the PGY-1 year that provide prerequisite training for advanced programs. (P) • Physician - programs that are reserved for physicians who have had prior graduate medical education. Physician programs are not available to senior U.S. medical students. (R)

  5. How do I choose which Match? • Generally the specialty you apply to governs the appropriate match choice. • Urology has its own match, • Ophthalmology and Pediatric Neurology use the San Francisco Match. • Unless you are in the military, all others will use the National Residency Match Program • Some of you will use a combination

  6. Military Match • The Air Force has its own GME application program. The Army and Navy both participate in ERAS. Contact your recruiter if you are unsure. • Applicants should also apply to the NRMP as there are limited spaces in the military. • If you match with the military you will be automatically withdrawn from the NRMP.

  7. San Francisco Match San Francisco Match • Pediatric Neurology and Ophthalmology • Centralized Application Service (CAS) •

  8. Urology Match • American Urological Association sponsors its own match. • Urology only • Electronic Residency Application Service •

  9. Regular Match aka NRMP • Almost all other programs including Preventive Medicine participate in the NRMP and ERAS programs. • Electronic Residency Application Service •

  10. How do I apply? • Register with the appropriate application service. • Each match has its own service provider. • Some of you will need to use more than one. • Some programs do not participate in a match and/or an application service. They provide their own application forms

  11. Important to Remember • Not everyone plays by the same rules. • Verify that the program you want to apply to is participating in the application service and the match. • Individual programs make the decision. • Variation has occurred within an institution.

  12. What Makes up my Application? • Application form • CAS (early match), ERAS, or individual program • Requires a personal statement • 2 ½ x 3 ½ Photograph or digital file • Letters of Recommendation (3-5 per specialty) • USMLE Transcript or equivalent • Official university transcript • Dean’s letter (MSPE)

  13. Getting Started for 2010 • Check resources • Meet FREIDA • • Check Careers in Medicine for guidance • Explore program and association web sites • Connect with mentors and advisors • Career and preparation advice • Preliminary contact to recruit letter writers

  14. Getting Started for 2010 • Complete required biodata forms • Craft your personal statement and CV • Letter writers may need these • Get your picture taken • Be sure you are on class listserv [Med2010] • Prepare to be busy and deadline-focused.

  15. Electronic Roads Lead to ERAS Post Office and Back Again for NRMP and AUA • Students electronically send applications and personal statements to ERAS directly. • Your photo, LoR’s, transcript, and the MSPE go to ERAS from the Dean’s work station aka Jane. • USMLE transcripts go to ERAS directly from NBME after the student okays release • ERAS then sends information to programs as appropriate.

  16. CAS or paper applications – who does what? • You register with the appropriate application service and check out the requirements for your program • Most documents will be transmitted as hard copy. • For Ophthalmology and Pediatric Neurology you need 2 copies of your letters of recommendation. The one for CAS needs to be in a sealed envelope. The other can be sent to me via campus mail. • You are responsible for envelopes or labels and for postage. • You will send your own multiple transcripts. • Not all early program services are the same. • Be sure you are connected to the appropriate department here.

  17. Preliminary Timetable • Request letters of recommendation • Make all requests by September 15 • Request University transcripts • Request after summer quarter begins but before September 1 (Send to Jane Trask, 061 Meiling) • $7-9 charge per transcript • Request USMLE transcripts • Part of the ERAS application process • Check CAS for procedures – can use score reports if you kept them.

  18. Preliminary Timetable • Register with your early match program - AUA or San Francisco • Register with ERAS after you get your token (around July 1) • Prepare applications • Early matches check target date for your field • Do not use as deadline date • September 1 – first day to submit ERAS application

  19. Preliminary Timetable • Schedule interviews October – January • Military match results given in December • Early matches submit rank order lists in January with results the same month. • NRMP applicants submit rank order lists from mid-January - mid-February. • Match results the third Thursday in March • Celebration

  20. In a Nutshell • Choose a specialty • Register with a match • Register with the appropriate application service • Assemble your application package (application, photo, transcript, letters of recommendation) • Select programs where you want to apply • File your application • Wait for and do interviews • Submit your Rank Order list • Go to work, Doctor!

  21. Resources • Careers in Medicine • Strolling Through the Match • Roadmap to Residency • Match Office – • CV and personal statement review and/or advice • General questions • Career counseling • Match-specific inquiries • Any obstacle or question