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Paperwork needed to come and work at CERN

Access Rights – Registration Tests with Beams Safety Procedures to work at Point-2. Paperwork needed to come and work at CERN. Table of Content of the Document EDMS 452 686 : 1. Introduction and Scope 2. Obtaining CERN Passes (Cards) 2.1. Verify existing CERN Cards

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Paperwork needed to come and work at CERN

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  1. Access Rights – Registration Tests with Beams Safety Procedures to work at Point-2 Paperwork needed to come and work at CERN Marc Tavlet - GLIMOS

  2. Table of Content of the Document EDMS 452 686 : 1. Introduction and Scope 2. Obtaining CERN Passes (Cards) 2.1. Verify existing CERN Cards 2.2. Arriving Collaborators 2.3. ALICE Contractors for Point-2 2.4. Underground Access 2.5. Visiting the ALICE premises Register before you come (see secretariat 72771) Take safety course asap (call 73811 or GLIMOS) 1- Access Procedures Marc Tavlet - GLIMOS

  3. 3. Working at Point-2 3.1. Logistics to start work 3.2. Safety in SX2 SXL2 and PX24 3.3. Safety in underground cavern UX25 Safety equipments Specific risks during installation Specific risks during commissioning 3.4. In case of emergency  Attend dedicated safety course (GLIMOS)  Plan your work, announce you work ! 1- Access Procedures Marc Tavlet - GLIMOS

  4. 4. Responsibilities in matter of safety 4.1. ALICE Safety Officers 4.2. Other Safety actors 5. Sanctions 6. Requested Safety Documents 6.1. From contractors 6.2. From collaborating teams  7. References 8. Some forms 1- Access Procedures Marc Tavlet - GLIMOS

  5. Appendices of Document EDMS 452 686 : Appendix 1: Main Technical Contacts in ALICE + Phone No Appendix 2: List of Safety Officers for ALICE + Phone No Appendix 3: Safety Organization in ALICE Appendix 4: List of Safety Link-Persons Appendix 5: Template for Task Procedure form 1- Access Procedures Marc Tavlet - GLIMOS

  6. Contact = Paolo Martinengo (+41 22 767 4643 or 16-3757) For new experimental setup, ISIEC = Initial Safety Information on Experiments at CERN, https://edms.cern.ch/file/383772/LAST_RELEASED/ISIEC.pdf to collect info / setup + safety aspects + discussion with GLIMOS, safety officers and SC. If Flammable Gases :F1 - Risk Classification F2 - Commissioning requirements for flammable gas systems F3 - Declaration and cancellation of a flammable gas zone F4 - "Blue poster" F5 - Request for a Flammable Gas Purchase Authorisation 2- Tests with Beams Marc Tavlet - GLIMOS

  7. 3. Safety Procedures LHC project requires PGCSPS Overall Safety and Health Protection Plan Site Safety Coordinators PPSPS Plan Particulier de Securité et de la Protection de la Santé Civil Engineering Work Equipment Installation PPSPS to be filled out by contractors as well as by collaborating institutes

  8. 3. Safety Procedures AOC (Notice of start of work) PPSPS Joint Inspection CERN works supervisor Contractors or Institutes (Safety Coordinator and GLIMOS check it) 30 days before 7 days before Safety Coordinator

  9. 3.1. Safety Procedures AOC (Notice of start of work) The is mandatory as soon as one or more contractor(s) (except transport and handling) are involved in the work. It must be prepared asap (in any case before the start of the work) by the Project Leader. http://edms.cern.ch/file/342513/LAST_RELEASED/AOC_E.pdf

  10. 3.2. Safety Procedures PPSPS The simplified = the Task Procedure Who does what and how ??? + risk assessment For Institutes (GLIMOS checks it) To be prepared 30 days in advance or asap, by the Project Leader. (Available as Appendix of doc. EDMS 452686)

  11. Task to be realized ………………………………………………………………….. Location of work ………………………………………………………………………….. Dates of work start ………………… end ……………………. Sub-project ……………………………… Institute ……………….. Responsible person ……………………… phone …………………. Safety link-person ……………………… phone …………………. Local supervisor ……………………… phone …………………. Persons involved ………………………… task, qualification …………………. ………………………… task, qualification …………………. Description of work procedure ……Step by step, associated risk(s)…………………………………………………………………. 3.2- Task Procedure Marc Tavlet - GLIMOS

  12. Risk assessment Preventive measures (collective), Protective equipment (personnel) Noise generated by the task at step No….. …………………………………. Working at heights …xx m ……….. …………………………………. Needs for scaffoldings …… Needs for lifting equipt ...… Needs for “nacelle” …… Flammable gas at step No ….. …………………………………. Chemicals …………….. …………………………………. Hot works …………….. Fire Permit No …………..….. Radioactive sources …………….. …………………………………. Lasers …………….. …………………………………. Confined spaces …………….. …………………………………. High voltages …………….. …………………………………. Vacuum and pressure tanks …………….. …………………………………. Other risks …………….. …………………………………. Lifting and transport needs ……………..…………………………………. 3.2- Task Procedure Marc Tavlet - GLIMOS

  13. The Project Leader and the Local supervisor certify that the persons involved have the proper qualifications and have been properly informed about safety aspects of the work. Project Leader …………………………….. date …………………. Local supervisor …………………………….. date …………………. Sent to: Integration & Installation Coordinator, Lars Leistam …………….. Commissioning Coordinator and Deputy Glimos, Hans Taureg ..……………. TSO (phone: ………..) ……………………….. ………………. GLIMOS (70608) Marc Tavlet ………………. SC Inspector (………..) ……………………….. ………………. Safety Coordinator (163870) E. Paulat ………………. This task procedure must be on display at the place of work. 3.2- Task Procedure Marc Tavlet - GLIMOS

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