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Oral Reports

Oral Reports. Chapter Goals. Know how to prepare for an oral report. Know the four important elements to include in an introduction to an oral report. Know the different types of visuals that can be used in an oral report.

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Oral Reports

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  1. Oral Reports

  2. Chapter Goals • Know how to prepare for an oral report. • Know the four important elements to include in an introduction to an oral report. • Know the different types of visuals that can be used in an oral report. • Know how to identify the infrastructure of an oral-report project. • Understand what presentation software is and how it can be effective in an oral report. • Be able to use a script for an oral report without reading from it directly. • Understand the concept of verbal headings and use them in oral reports.

  3. Why Oral Reports in a Technical Writing Course?

  4. Audience Purpose Topic Infrastructure Main content Visuals Introduction Conclusion Rehearse Steps in Planning for a Presentation

  5. Strong Introduction Avoid gap fillers Maintain eye contact Use gestures effectively Avoid speaking too fast Enunciate Summarize Use verbal headings Emphasize main points Use transitions Explain visuals Do not read from script Adjust presentation script/outline Delivering the Oral Presentation

  6. Integrating Visuals into an Oral Presentation • Transparencies • Objects • Handouts • Graphs/Tables • Photos • Video Clips • Presentation Software (PowerPoint)

  7. Integrating Visuals into an Oral Presentation (PowerPoint) • The slide needs to be inviting and readable. If a slide is too complex, break it into two or more slides. • Use no more than two fonts per slide. Develop variety with the tasteful use of different sizes. • Make sure the illustrations are appropriate to the audience, the message, and the slide. • When you place text in a box, space should be left as a border on all slides.

  8. Integrating Visuals into an Oral Presentation (PowerPoint) • Use key phrases, eliminating verbs, articles, and other words that are not essential to your message. • Symmetrical balance (when everything is centered and balanced on the page) is a good way to create a sense of stability and a lack of tension. • Asymmetrical design creates tension, requires more from the viewer, and may be more unsettling but it may be more interesting and exciting as a result. • Use a bullet list to show related items that do not have a specific order. A numbered list is used to indicate related items that have a definite order.

  9. RED ORANGE BLUE PURPLE YELLOW GREEN WHITE BLACK GRAY Integrating Visuals into an Oral Presentation (PowerPoint) Emotions & Images related to Color

  10. The greater the contrast between the foreground and background, the more legible the image will be. Cool colors, like blue, dark green, and violet disappear on a slide. Warm colors, like red and yellow advance and are prominent on the slide, but will overwhelm if used in excess. Avoid usingtoo manycolors, too bright colors, andother distracting effects. Integrating Visuals into an Oral Presentation (PowerPoint) Tips for Using Color

  11. Conclusion • Practice • Practice • Practice

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