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Reports PowerPoint Presentation

Reports

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Reports

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  1. Reports Types and Development

  2. There are many types of technical reports

  3. Reports require careful planning Who? The Rhetorical Situation What? Purpose Subject Where? When? ContextofUse Audience Why? How?

  4. Most reports will include at least some of these sections Introduction / Background Methodology Results Discussion Recommendations Activities Expenses Conclusion

  5. Introduction / Background The introduction of your report should establish the framework or context for the document.

  6. Introduction / Background The introduction of your report should answer the following questions for readers: • Why am I reading this report? • What will I learn by reading this report? • Why is this report important? • What sections will this report contain? • How am I supposed to act on this report?

  7. Methodology The methodology section of your report should describe how your study was or will be conducted.

  8. Methodology The methodology section of your report should answer the following questions for readers: • How did you conduct this study? • Why did you conduct it in this way? • How is this a sound methodology? • What limitations exist in your methodology?

  9. Results The results section of your report should describe the findings of your study or project.

  10. Results The results section of your report should answer the following questions for readers: • What kinds of information did you obtain in this study? • What are the most important findings for me to see?

  11. Discussion The discussion section of your report should interpret the results for your readers.

  12. Discussion The discussion section of your report should answer the following questions for readers: • How should I understand the findings of your study? • What trends or themes can be derived from your results? • What major conclusions can I draw from your findings?

  13. Recommendations The recommendations section of your report should propose a course of action for your readers.

  14. Recommendations The recommendations section of your report should answer the following questions for readers: • Now that I understand your findings, what should I do? • Why are your recommendations better than alternative approaches? • How will these recommendations create beneficial outcomes?

  15. Activities The activities section of your report should summarize the project’s events for your readers.

  16. Activities The activities section of your report should answer the following questions for readers: • How is your or your team’s project progressing? • What work have you done on the project since our last communication? • What setbacks have you encountered and how have you addressed them? • What work is left to be done? • How and when will you complete this future work?

  17. Expenses The expenses section of your report should detail the costs of your study or project for your readers.

  18. Expenses The expenses section of your report should answer the following questions for readers: • How much did/has this project cost? • How much does each resource or activity cost? • How well have you adhered to the budget? • How have you solved any budget problems?

  19. Conclusion The conclusion of your report should return to your main points.

  20. Reports tell a story Intro Methods Results Discussion Recomm. Conclusion What is this study? What did you do? What did you find? What does it mean? What should be done? Why is this important? Intro Activities Expenses Conclusion What is this project? What did you do? What is the cost? What will occur next?