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Overview Features & Functions. 07/2013. In Today’s Fast-Paced, Demanding Legal Environment. Firms need a document processing solution that can Optimize their workflow Automate manual, labor-intensive tasks such as Bates stamping and redaction

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slide1

Overview

Features & Functions

07/2013

slide2

In Today’s Fast-Paced, Demanding Legal Environment

  • Firms need a document processing solution that can
  • Optimize their workflow
  • Automate manual, labor-intensive tasks such as Bates stamping and redaction
  • Convert scanned documents to PDF/A for archiving and PDF Searchable for keyword searching
  • Make information easier and faster to retrieve
slide3

Introducing

  • Expandable with add-in modules
  • Easy-to-useworkflow automation software specifically designed for the Legal environment
  • Advanced Bates stamping, intelligent redaction and highlighting/strikeout – at the MFP panel and automated
  • PDF file conversion for keyword searches and document archiving
slide4

Building On A Solid “Foundation”…

Comes with all of the standard features of Dispatcher Phoenix Foundations

…With Additional, Advanced Features

  • Advanced Bates Stamping
  • PDF File Conversion
  • Intelligent Redaction
  • Intelligent Highlight and/or Strikeout
  • Indexing at MFP panel
  • Directory/Folder Browsing at MFP
  • Color Routing & Page Count Routing
  • Much more
slide5

Simple To Use With Wide-Ranging Functionality

  • Customized workflows collect, process, and distribute files
  • Workflows can be scheduled to run, or
  • Workflows can run on demand with the touch of a button on the MFP
slide6

Create Workflows Easily With The Workflow Builder

  • Graphical and intuitive
  • Drag-and-drop functionality
  • Customizable icons
  • Drawing tools
  • Multiple connectors
  • Easy to follow validation messages
slide7

Define Your Inputs…

Files can be collected from:

  • MFPs running bEST (bizhub Extended Solution Technology)
  • Local or network folders
  • User boxes on MFPs
  • LPR Print Drivers*
  • SMTP In*
  • Printer Port Monitoring
  • Multiple inputs in one workflow

LPR Print Driver

Office Printers

Input Folder

bEST

Emails sent from MFP

*Optional add-in modules

Production Print

slide8

Add A Variety Of Document Processes…

Document imaging processes include:

Annotation

Split

Despeckle

Deskew

Print to File

Page Count

Advanced Bates

Stamping

Highlight /

Strikeout

Redact

NegativeImage

MirrorImage

Rename

Watermark

Color Route

Index Form Builder

Merge

Convert to

PostScript

Convert to

PDF

slide9

And Distribute Processed Files…

Files can be distributed to:

Output

Folder

  • Folders
  • MFPs for printing
  • FTP servers
  • Email recipients
  • Microsoft SharePoint®
  • OnBase® by Hyland Software
  • Worldox® by World Software
  • And more coming

OnBase

FTP

Server

SharePoint

Production Print

Worldox

Office Printers

SMTP

Out

slide10

Increase Efficiencies With Advanced Bates Stamping

  • Apply an unlimited number of Bates stamps anywhere on page
  • Include three different counter types (numeric, alphabetic, and Roman numeral)
  • Add file metadata, page numbers, static text, etc.
  • Shrink/shift page content so text is never obscured
  • No possibility of missed pages!

DHS - Contracts

DHS01003922

slide11

Advanced Bates Stamping Example

With Dispatcher Phoenix, stamp placement is always ensured. No matter what the document size, the stamp will be placed where you want it

Bates stamps can include any configuration of prefix, body, and suffix, without limitations; multiple lines are also supported

Client: ABC

Case: 123 vs. ABC

000000000001

Stamps can include static data, data from the document and other processes, and even auto populating data

Date and Time Received: 08-21-2012 09:00

DRAFT

Stamps can be any color and placed in any orientation (vertical, horizontal, etc.)

Page content can be shifted and shrunk so text is not obscured by stamps

Watermarks can identify the nature of the document

Bates stamp’s background can be any color and any size

000000000001

Bates stamps can be placed anywhere on the page

000000000001

Page 1

Stamp content can be included in different vertical and horizontal orientations

Text can be highlighted to draw attention to annotations and text itself can be any color

The information contained in this contract has been transcribed using electronic recording devices. As such, certain materials could be modified at a later date.

slide12

Save Time With Automatic Redaction and Highlight

  • No more cover-up tape and markers!
  • Set up a simple search operation to quickly redact or highlight sensitive information
  • Redaction permanently removes information from document
slide13

Convenient Customization At The MFP Panel

  • Edit existing Bates stamps or add a new one to your document
  • Modify or add a new search term for your redact and highlight/strikeout process
  • Customize special OCR settings for your scan job
  • All directly from the MFP!
slide14

Speed Up Discovery With PDF Conversion

  • Automatically convert scanned image files to a variety of PDF formats
  • Search, retrieve, view, and print documents as needed while keeping originals intact
  • Supported PDF formats include PDF Searchable for keyword searching and PDF/A for archiving
slide15

Improve Business Efficiencies With Indexing

  • Scan and index documents
  • Browse your PC’s folder structure and select the correct folder to store your documents in
    • All at the MFP panel!
slide16

Reduce Costs And Improve Productivity

  • Annotate, watermark, and rename documentsautomatically
  • Indexdocuments directly at the MFP. You can also browse your PC folder structure and scan documents into a folder with the touch of a button
  • Route print jobs to most appropriate printer based on:
  • Color
  • Page Count
slide17

Schedule Your Workflow…

  • Advanced options included
  • Specify day and time to run workflows

…Or Start At The MFP Panel

  • Graphical and Native MFP UI Support
  • iOption not required for Native UI
slide18

Everything You Need To Get Started Quickly

  • Fully-configured sample workflow templates include:
  • Description of use case (challenge, solution, benefits)
  • Sample input files
  • Perfect for first-time users
  • Access to large online library of additional sample workflows to get you started with any task
slide19

View Running Workflows In Real-Time

  • Unique LiveFlo™ technology displays files being processed through running workflows
  • Makes it easy to identify bottlenecks
  • Ensure that inputs, processes and outputs are optimized
slide20

Save Time By Automatically Opening Files At PC

  • Processed documents can be set to open in the correct application when they arrive at your PC
  • Example: Dispatcher Phoenix converts scanned documents retrieved from MFP to Word format and the document
  • is automatically opened in Microsoft Word on your PC
slide21

Add Features As Your Needs Change

  • Optional add-in modules include:
  • Zonal OCR
  • Convert to Microsoft Office
  • Barcode Processing
  • OnBase Connector
  • ODBC
  • Parsing toolset
  • Much more…

KDK Code

Generator

Email Parser

Barcode

Processing

Metadata Route

Parser

Parse &

Distribute

KDK-PDL

Converter

Advanced Bates

Stamping

Highlight /

Strikeout

Redact

Parse & Insert

ODBC

OnBase Connector

Parse & Replace

Insert

Metadata to File

Advanced OCR

Convert to

Office

Convert to

PDF

2D Barcode

Processing

slide22

Optimize Your Legal Workflow

  • Software is specifically designed to meet the needs of busy legal professionals
  • Eliminates need for outsourcing or hiring temp employees
  • Reduces possibility for errors or oversights
  • Scalable to grow with your business
slide23

Read All About It on MyKonicaMinolta.com

IDC Whitepaper

Brochure

Sell Sheet

slide25

Other Dispatcher Phoenix Offerings

  • Dispatcher Phoenix Foundations
  • Cost-effective, easy-to-use solution for document collection, processing, and distribution
  • Includes major features of application, such as Workflow Builder, Workflow Scheduler, LiveFlo technology, etc.
  • Dispatcher Phoenix Professional
  • Includes all features of Foundations plus extended functionality to integrate with your business processes
  • File parsing, routing, metadata processing, etc.
slide26

Now Available! MFP Simulator

  • Ultimate sales tool
  • Gives customers a view of the application’s “look and feel” on the MFP
  • Stand-alone version does not require Dispatcher Phoenix or physical MFP
  • Web-based version available to be used on iPads, Android tablets, or PCs with Web Browsers
slide27

Now Available! MFP Simulator

  • Integrated version also available
  • Enables you to run any Dispatcher Phoenix workflow as it appears on MFP
  • No physical MFP required
  • Easy way to create and test workflows before presenting to the customer
slide28

For General Use: 30-day Demo versions are available at the Solutions Engineering Center’s web site: www.sec.kmbs.us

  • For Konica Minolta Employees and Dealer Sales: NFR available including functionality of all versions of Dispatcher Phoenix: www.sec.kmbs.us/nfr
slide29

For More Information:

www.kmbs.konicaminolta.us

www.sec.kmbs.us

Product Marketing Manager:

Zina Motley

zmotley@kmbs.konicaminolta.us

Windsor, CT

Ramsey, NJ