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Permit to Fly: EASA Procedures for Approval of Flight Conditions. Caroline Ruga Certification Policy Officer. Table of contents. Application for Approval of Flight Conditions Approval of flight conditions Charging Scheme. How to apply?. Forms EASA Form 37 Form 18B Supporting documents

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permit to fly easa procedures for approval of flight conditions

Permit to Fly:EASA Procedures for Approval of Flight Conditions

Caroline RugaCertification Policy Officer

table of contents
Table of contents
  • Application for Approval of Flight Conditions
  • Approval of flight conditions
  • Charging Scheme
how to apply
How to apply?
  • Forms
    • EASA Form 37
    • Form 18B
    • Supporting documents
  • Address
    • Mailbox: flightconditions@easa.europa.eu
    • Fax: +49 221 89990 4440
scope application approval
Scope application-approval
  • Flexible
    • for individual S/N; or
    • for series of aircraft but limited to one type of aircraft
shared responsibility
Shared responsibility
  • Application Certification Manager
    • the administrative follow-up of Applications/Allocations; and
    • The administrative closure of the file
    • the financial closure of the file
  • Responsible Certification Manager (RCM) and/or EASA PCM
    • technical investigation
    • implementation of the certification procedures
    • Approval of Form 18B (only by authorised EASA staff)
technical investigation
Technical Investigation
  • In principle: internally
    • In-house PCM or RCM
  • Exception: outsourcing
    • NAA State of Registry
    • EASA PCM, outside EASA
    • Contractual arrangements
    • Subject to internal working procedure
fast track vs normal track
Available turnaround time: maximum 20 working days

Ad-hoc evaluation

Rule: internally

Exception: outsourced

Responsible CM

In-house PCM

Available turnaround time: exceeds 20 working days

Morning meeting

Rule: internally

Exception: outsourced

In-house PCM

Fast Track vs Normal Track

Fast Track (1)

Normal Track (1)

fast track vs normal track cont
Statement Technical Satisfaction

In-house PCM

NAA State of Registry

EASA PCM, outside EASA

Form 18B (Approval Form Flight Conditions)

In-house PCM or RCM

Statement Technical Satisfaction

In-house PCM

NAA State of Registry

EASA PCM, outside EASA

Form 18B (Approval Form Flight Conditions)

In-house PCM or RCM

Fast Track vs Normal Track (Cont.)

Fast Track (2)

Normal Track (2)

slide9

Registration application

  • Attribution P-number
  • First check eligibility –
  • completeness application
  • Determine fast / normal
  • track

ACDB

Technical Process

Externally / EASA PCM

Applicant

Administrative Process

Plans and Programmes

Responsible CM

Application Form

(EASA Form 37)

Evaluation:

- application

- workload

- resources

Approval Form

(Form 18b), if

available

Supporting

Documents

Part 21A.709(b)

Task Allocation

Letter

Confirmation

E-mail

Missing Info

- Task Allocation

Technical Investigation:

1. Start checklist

2. Verification of the supporting

documents

3. Check compliance

4. Discuss open topics with

applicant or request missing info

5. Complete Statement of Technical

Satisfaction

If not yet done:

- Approval Form

(Form 18b)

- Supporting

Documentation

E-mail: action items &

additional justifications

slide10

Externally: NAA/EASA PCM

EASA PCM: in-house

Submit:

- Statement Technical

Satisfaction

- Approval Form 18B

Sign, date, stamp

Approval Form 18B

Send advance

Copy (pdf/fax) of

EASA Approved Form

18B to applicant

Copy EASA Approved Form 18B

Transmittal Letter

Financial closure

project

Form 18 B EASA Approved

Administrative closure

project

Invoice

Technical Process

Externally

Applicant

Administrative Process

Plans and Programmes

Responsible CM

Complete and provide

Statement Technical

Satisfaction &

Accounting Information

Copy to NAA,

upon request

applicant, urgent

cases only

slide11

Externally: NAA/EASA PCM

EASA PCM: in-house

Sign, date, stamp

Approval Form 18B

Send advance

Copy (pdf/fax) of

EASA Approved Form

18B to applicant

Copy EASA Approved Form 18B

Transmittal Letter

Financial closure

project

Submit:

- Statement Technical

Satisfaction

- Approval Form 18B

Form 18B EASA approved

Administrative closure

project

Invoice

Technical Process

Internally

Applicant

Administrative Process

Plans and Programmes

Responsible CM

Complete Statement

Technical Satisfaction &

Accounting Information

Copy to NAA,

upon request

applicant, urgent

cases only

charging scheme
Charging Scheme
  • Regulation (EC) No 488/2005 amended by Regulation (EC) No 779/2006
  • Service: charges = real cost
    • Hours performed by technical experts of EASA and/or the Agency’s contractors (NAAs) are charged at an hourly rate
    • Administrative/management efforts: 1 w. hour
charging scheme1
Charging Scheme
  • Following hourly rates apply:
    • For EASA staff, 197 €
    • For NAA staff, the rate at which EASA has to reimburse NAAs under the respective Framework Contracts
  • Travel costs are charged in full to the applicant
    • EU travel:
      • Transport costs
      • Per diem (hotel, daily allowance, incidental expenses)
charging scheme2
Charging Scheme
  • Travel costs
    • Non-EU travel:
      • Transport costs
      • Per diem (hotel, daily allowance, incidental expenses)
      • Time spent in means of transport