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Introduction to Human Resource Management. Chapter 3 HR Planning. Highlights. Examine parallels between strategic plans & HR planning methods to establish HR demand & supply shortages and surpluses - some suggestions HR info systems and approached for accounting for HR. Strategic Planning.

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  • Examine parallels between strategic plans & HR planning
  • methods to establish HR demand & supply
  • shortages and surpluses - some suggestions
  • HR info systems and approached for accounting for HR
strategic planning
Strategic Planning
  • Organizations have LT & ST plans
  • need tie HR plans into these ones
  • look @ hiring plans, training, evaluation of labor mkts etc.
strategic planning4
Strategic Planning
  • Staffing shortages = lost business, lost mkt share, large overages
  • Staffing overages = large costly layoffs etc.
demand for hr
Demand for HR
  • External factors - economic, social, political, legal, technology, & competition
  • all beyond Co control
  • monitor and plan as much as possible
organizational factors
Strategic plans most influential

examine LT plans growth rates, new products, mergers etc.


new ventures = new resources

need some time to develop plan if merger acquisition

causes immediate changes to plan and staffing levels

structure changes = can create new jobs & reduce others, skill set changes too

Organizational Factors
forecasting hr needs
Forecasting HR Needs
  • Attempts to predict future HR needs - How?
    • can survey managers to find out future expectations
    • informal or formal
    • discussion groups, interviews
    • data summarized then given back to managers for review
forecasting hr needs8
Forecasting HR Needs
  • Trends - use extrapolation based on historical data or indexation (ie where no are tied to sale numbers etc.)
  • budgets for various areas can be helpful tools
forecasting hr needs9
Review strategic plans

look at other Co. with similar ventures

can use complex computer modeling systems

prediction of LT and ST staffing levels often shown on charts

Charts aid in showing & facilitating planning and recruiting strategies

good example p. 116

Forecasting HR Needs
  • 2 main sources of supply - internal & external
  • Internal
    • need to ID supply by evaluating skills & abilities of current staff
    • common tool HR audit, survey supervisors or do interviews
internal supply
Internal Supply
  • Once complete = inventory of current staff
  • often computerized
  • need to be updated to be accurate
  • helps to prevent overlooking internal candidates
  • from internal info can create replacement charts
strategies to match supply demand
Strategies to Match Supply & Demand
  • Do not have an exact match - need to make adjustments for over & under supply
  • Over Supply Strategies include:
    • Hiring Freeze - stop filling using external applicants, staff size reduced by attrition
strategies to match supply demand13
Voluntary leaves, retirements, resignations help to reduce work force

slow method but fewer problems

Early Retirement - set up plans designed to encourage long term staff to retire early

Job sharing - split one full time job between 2 employees

help decrease layoffs and increase employees free time

Part Time/Temps/Terms - eliminate full time positions & replace with increase flex.

Strategies to Match Supply & Demand
strategies to match supply demand14
Strategies to Match Supply & Demand
  • Internal Transfers & Retraining - attempts to find new internal jobs for the surplus/displaced workers
  • Layoffs - “temporary” withdrawal of employment
strategies to match supply demand15
Strategies to Match Supply & Demand
  • May be short term or long term
  • often severance pay instead of notice for satisfactory performers
  • severance pay not required if proper notice given
strategies to match supply demand16
Strategies to Match Supply & Demand
  • Outplacement Services - if employee is discharged this service/organization assist in job search
  • can provide office space, photocopier, computer, counseling, classes etc.
internal supply17
Replacement charts show possible replacements both ready & up coming

can focus on training and development to ensure coverage incase of unplanned illness

Markov analysis is a technique for predicting probability of a person: 1) staying 2) moving on to another job within the company or 3) leaving the company

can use for “what if” analysis as well

Internal Supply
external supply
External Supply
  • Need to look at 3 factors: 1)labor market 2)community & 3) demographics
  • may not have a qualified applicant to fill the position - over or under qualified
external supply labor market community
External Supply - Labor Market & Community
  • Unemployment rate not always equal to corresponding skill sets (skill unemployment often lower) need research further
  • need to look at community growth rates as well
  • ie. smaller populations may lack of jobs and lack of population to draw from
external supply demographics
External Supply & Demographics
  • Info on demographics available from a variety of sources
  • Cdn Employment & Immigration Canada makes ST est. of HR supply and demands split by occupational group
external supply demographics21
External Supply & Demographics
  • Cdn Occupational Projection System (COPS) = LT demographic & supply forecast by industry & province
  • Human Resource Development Canada (HRDC) & Statistics Canada
strategies to match supply demand22
Strategies to Match Supply & Demand
  • Shortage Strategies:
    • overtime
    • part time/ terms/ contract / freelance workers
    • temp agencies
    • internal transfers to broaden skill set
    • can cause ripple effect
strategies to match supply demand23
Strategies to Match Supply & Demand
  • Might end up with easier position to fill this way
  • promotions
  • full time employees
  • student co-op or work experience programs
human resource info systems
Used to collect, record, store , analze and retieve data on human resources

need to be timely & accurate

criticle to having a good HR department

Can assist in output of traditional reports - salary, benefit info etc.

can buy off the shelf or develop in house custom

need to ensure appropriate access restriction both internal and external

Human Resource Info Systems
hr accounting
HR Accounting
  • Measures present and future value & costs of HR department activities
  • can retrieve info on costs of turnover, and compare cost vs benefits of training programs etc.
hr accounting26
HR Accounting
  • 2 models:
    • 1)cost model - places $$ value on human assets (acquisition, replacement, opportunity costs etc.)
    • 2)value model - measure the value of HR to the organization, subjective