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Policy/Regulation Updates

This document outlines the academic load requirements for full-time and half-time graduate students at NC State University. Full-time students must maintain at least 9 hours per semester initially, transitioning to a minimum of 3 hours per semester thereafter. The Graduate School also specifies guidelines for GRE Student Support Program (GSSP) eligibility and emphasizes the importance of Graduate School Representatives (GSR) in doctoral committees. Updates on implementation and administrative recommendations will be announced as planning progresses.

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Policy/Regulation Updates

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  1. Policy/Regulation Updates Dan Willits

  2. Academic Load Full-time At least 9 hrs/sem until 3 - 8 hrs will reach prgm requirement (full-time for that semester). Full-time thereafter will be at least 3 hrs/sem.   THE GRADUATE SCHOOL @ NC STATE UNIVERSITY

  3. Academic Load Half-time When full-time > 3 hrs, half-time = 3 hrs When full-time = 3 hrs, half-time = 1 hr THE GRADUATE SCHOOL @ NC STATE UNIVERSITY

  4. Academic Load COP 500 and COP 501 COP 500 = full-time COP 501 only = half-time. THE GRADUATE SCHOOL @ NC STATE UNIVERSITY

  5. Academic Load • XXX 699 and XXX 899 will become ordinary courses – allowable on the Plan of Work   • These courses may be taken with any other courses THE GRADUATE SCHOOL @ NC STATE UNIVERSITY

  6. GSSP Student must be full-time When full-time is less than 9, GSSP requirement will be less than 9 THE GRADUATE SCHOOL @ NC STATE UNIVERSITY

  7. GSSP Eligibility window unchanged MR => 4 semesters DR w/prev relevant MR => 8 semesters DR w/o prev relevant MR => 10 semesters THE GRADUATE SCHOOL @ NC STATE UNIVERSITY

  8. GSSP None of the other July 1, 2012, changes are affected THE GRADUATE SCHOOL @ NC STATE UNIVERSITY

  9. Implementation • Academic Load and GSSP • Planning now underway • Effective date will be announced ASAP • Whole package at once THE GRADUATE SCHOOL @ NC STATE UNIVERSITY

  10. Graduate School Rep • Handbook • The GSR protects the interests of the student, the advisory committee, and the Graduate School. • If a doctoral committee has no representation outside of the student’s program, a GSR is required. • The GSR is an "unbiased person" to whom the Dean may turn for judgment and counsel. THE GRADUATE SCHOOL @ NC STATE UNIVERSITY

  11. Graduate School Rep • Handbook • Each member of the Graduate Faculty is expected to serve in this capacity. • The primary responsibility of the GSR is that of an observer. • The GSR is expected to contribute to the scholarly atmosphere of the examination. THE GRADUATE SCHOOL @ NC STATE UNIVERSITY

  12. Graduate School Rep • Informal and Unofficial Survey • Nine out of our 16 peer institutions require either a GSR or Outside Member • An additional 11 out of 12 institutions have the same requirement • The 12th, UNC-CH, strongly encourages an Outside Member. THE GRADUATE SCHOOL @ NC STATE UNIVERSITY

  13. Graduate School Rep • Administrative Board Recommendations • Continue requiring GSR (or Outside Member) • Assign GSR at time of committee appointment • Consider GSR schedule when scheduling exams • Graduate School should spread the load THE GRADUATE SCHOOL @ NC STATE UNIVERSITY

  14. Administrative Board Topics • Reconsider 9 hr max for assistantship students Motion to replace the specific requirement with a general recommendation • Electronic vs. non-electronic reference letters Investigate wording chg where applicant chooses hard copy vs. electronic Include link for depts to upload hard copies • Discuss attendance options for DR prelim oral Now open to all graduate faculty THE GRADUATE SCHOOL @ NC STATE UNIVERSITY

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