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DOC Emergency Management Update

DOC Emergency Management Update. June 15, 2010. Agenda. Mass Communication updates Fall Exercise Planning Faculty guidance for emergencies Business continuity planning iStanford Training. Mass Communication System. Mass Communication Update Privacy improvements Sponsorship capabilities

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DOC Emergency Management Update

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  1. DOC Emergency Management Update June 15, 2010

  2. Agenda • Mass Communication updates • Fall Exercise Planning • Faculty guidance for emergencies • Business continuity planning • iStanford • Training

  3. Mass Communication System • Mass Communication Update • Privacy improvements • Sponsorship capabilities • iStanford • Smartphone capabilities bring a new dimension to emergency communications • Emergency “tile” in iStanford • Adding EAP locations • Enable two way communications • Ability to collect information from the field

  4. 2010 Fall Exercise Planning • Purpose • To test the ability of the university to manage a campus-wide building evacuation while accounting for staff, faculty & students and collecting information about hazards and critical operations. • Dates • Considerations • After students are settled • Before exams start up • = October • Avoid homecoming - October 22, 23, 24 • Great California Shake Out - Thursday, October 21 • Loma Prieta Anniversary - Sunday, October 17 • Classes most busy from 10 AM - 2 PM • Least classes on Fridays

  5. Fall Exercise Planning • Decisions • To announce or not to announce • How extensive? • Evacuate • Faculty, staff accounting • Collect information on hazards • Plant issues/information? • Report to DOCs • DOCs to condense and report to EOC or EM office? • Activate BATs, SCERTs?

  6. Faculty Guidance for Emergencies • Developing materials to inform faculty of their responsibilities should an emergency occur while class is in session • Applies to any individual in charge of a class

  7. Faculty Guidance • Responsible individual in the room • Provide direction and guidance to students • Need to know and be able to execute proper response procedures

  8. Faculty Guidance • Three elements • Basic instructions for faculty • Syllabus insert and/or classroom handout • Instructions posted in the classroom

  9. Business Continuity Planning • Kuali Ready • Things are moving! • Received contractual paperwork from Kuali • Processing invoice to receive access to the system • Steps to completion • Gain full access to Kuali tool • Revise guidance material based on actual Kuali tool • Conduct training sessions • Go for it!

  10. Training • Intro to ICS • Tomorrow • Advanced SCERT • Disaster Psychology (Friday) • Triage Refresher (July) • Next SCERT class (August)

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