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Session 1 PowerPoint Presentation

Session 1

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Session 1

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  1. Focus on Reports Session 1 • To print: • Right click • Choose “Print” • Change option “Print What?” from “slides” to “note pages” • Click ok • FM_Expenditure Detail by Project • FM_Project BBA by Expenditure Type

  2. Pull Award and optionally Task number up to page item bar. Owning Org “O” in the PTAEO. Totals are in bold

  3. Payroll Expense Payroll Encumbrances Per person, per pay period Fringe Benefits Totals are in bold

  4. Mail Services Internal ServiceProvider A <Computing ID> Cost Transfer Phone Services Internal ServiceProvider

  5. New website:Reconciliation Links http://www.virginia.edu/finance/reconlinks.html

  6. Parking and Transportation Internal ServiceProvider E < Computing ID> OracleManual Encumbrance R < Computing ID> Reversed cost transfer or Encumbrance depending on column amount is shown. When the employee / vendor column shows an vendor name the comitment is either a PO or Req. number.

  7. Comments entered in the description field of the P_Card Transaction Distribution form, will also appear on the expenditure detail report. American Express By default , comment contains the Card Holder Name, Transaction Date, and Merchant Name.

  8. UVA Manual Encumbrance Sub-System Dining Services Payment Voucher & Invoice Number (no Purchase Order)

  9. Payment Voucher & Invoice Number with a PO. The Current Month Actual and the Commitments Grand Totalsshould match Current Month and Commitment Grand Totals on FM_Project BBA by Expenditure Type Report.

  10. Pull Award and optionally Task number up to page item bar.

  11. Current Month and Commitments grand totals should always match the grand total on the FM_Expenditure Detail by Project report for the same month. Budget Balance Available (BBA) after commitments. Totals: Totals: Totals: Budget Balance Available (BBA) before commitments.