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4.1.7 Presenting information /1 Formats, media and audience for information /2 Word Processing/DTP Software. Starter. What can you create using: Microsoft Word Microsoft Publisher What types of software are they both. Thinking about the Audience. Who is your information aimed at?
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What types of software are they both
Who is your information aimed at?
E.g., Poster - Advertising a school disco compared to advertising a drink driving campaign.
What knowledge do they have?
Business information needs to match the requirements of those who have asked for it:
E.g., a director or owner of a company would need information which conveys an overall picture rather than fine detail.
Information can be aimed at a range of audiences.
Format: the style in which the information is organised and presented.
Multimedia: making use of many media such as text, image, sound, animation and video.
Media: the means by which information is communicated.
We live in a multimedia world. (What different ways can you get football results?
To catch the majority of your audience it is usually necessary to use a range of media.
(the supplier of the information needs to understand how it will be used.
4. Lifespan of information
(b) Information can be displayed in a variety of different formats. Describe two formats for information and for each give an example of a situation where each format would be appropriate. (2)
(c) Explain, by giving a suitable example, why the audience must always be considered when giving them information. (1)
2. A car company is promoting a new model of a car and needs to use ICT to help with this promotion. They intend to use a variety of different media. Give three types of media which could be used and explain why each medium would be appropriate. (3)
What are the features of word processing?
Word processing packages can also be used for preparing text for other applications e.g., text could be imported into DTP software.
You could be asked about formatting text, make sure you know the different types of format.
Additional features of word processing software:
Used to create documents consisting of more than just text (e.g. photos, clipart etc).
These are usually prepared in different software and imported into DTP. It therefore needs to be able to deal with lots of different types of file:
Used to produce complex designs for magazines, catalogues, newspapers etc.
How does a professional package differ from a home package?
Placeholder text – text that is included to show the position of text in a template.
Advanced features of word-processing/DTP software:
Investigate the templates available in the word-processing and DTP packages that you are familiar with.
Produce a report outlining your findings.
3. (a) Explain what is meant by a style sheet and explain, by giving an example, how the style sheet would be useful to a book author. (3)
(b) Explain clearly what a macro is and give an example of how the author might use a macro to save time. (4)
4. Explain clearly the difference between a style sheet and template. (3)
Macros can be found as an advanced feature of most software. Using the software manuals or on-line help menus to help you, find out how to write a macro for a task that you find tedious when using your spreadsheet or word processing software.
Produce an easy to understand set of instructions which you could give to a friend who needs to perform the same task.