State of the ASG

1. State of the ASG University of Connecticut Student Activities

2. Tier System Overview • The University of Connecticut department of Student Activities has devised a three-tiered system to best assess organizational risk and financial responsibility • This system best ensures that each club be supported in the most efficient way • The Associated Student Government and the clubs that are funded through it are in different tiers

3. Tier III-Student Fee Funded Organizations • (Trustee Accounts and Fee Funded Groups) are recognized by the University and financially supported by student fees. They possess the following characteristics: • Organizations that are financially supported by student fees • High visibility on campus • High accountability to all students • Moderate to high risk activities • Regular interaction with University staff • Reliance on the University for funding, financial support, facilities and event planning support

4. Associated Student Government Tier III • The ASG is classified with Tier III • This is important because it specifies that we are the prime entity on campus • Regarding the regional campuses, almost all Tier III organizations are restricted to being student governments • This means we have a different financial and risk structure compared to the rest of student organizations • We will always be Tier III due to student fees each GHC student pays

5. Tier II Organizations • An association of students with similar interests • Higher visibility then Tier I • Greater detail in organizational structure • Low to high risk activities • Need space to meet • Rely on ASG for funding and for advertising

6. Distinction Is Important • The model of the ASG in previous years has not followed University standard • Distinction between the Tiers will help each organization with regard to financial risk • The ASG should NOT be treated as an “ATM”, each club should have a CFO (Chief Financial Officer, ie. Treasurer)

7. New Policies • Each student organization must submit weekly minutes (this may exclude certain athletic organizations who don’t hold traditional meetings) • Each organization will attend a workshop which will be required affective spring semester • This means a properly trained Secretary and Treasurer • Each organization must: • Properly reserve rooms (if not done then no meeting) • Funding request form for large scaled events • Create event registration and assessment form • Keep track of all ticket sales • Fill out an organization request form

8. Office Rules • Offices are for primarily ASG use only • Committee meetings should be held in there • PLEASE CLEAN UP AFTER YOURSELF!! • There may be guests (but please keep the persons limited so the capacity of the room) This means don’t cram 30 people • All of you may get the key in the morning from the business office just state your name and position, however please return the key immediately • Shades go up when ASG members in office • Office hours need to be posted by next week • Food is allowed but come on..

9. Advertising/Graphic Design Committee • In charge of all graphic related productions of the ASG • Required to fully understand all graphic policies of the University of Connecticut • Will maintain the ASG website (yes we have one) • The most important goal of this committee is to have all advertising be maximized, correct, and for lack of a better term eye candy • The UConn graphics have updated so we shouldn’t continue the middle school flyers • All posters should look professional • Looking for two or three senators, would be a plus for someone specialized in Photoshop or Adobe Illustrator