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Officer Responsibilities and Required Positions in Organizations

Explore the essential duties and roles of officers such as President, Secretary, Treasurer, and more in organizational structures. Learn the key responsibilities and required tasks for each position to ensure smooth operations.

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Officer Responsibilities and Required Positions in Organizations

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  1. Officer Responsibilities

  2. Required Positions • President • Vice-President • Recording Secretary • Corresponding Secretary • Treasurer • Cataloger (Position eliminated) *Blue words denote Constitution/ Bylaw descriptions

  3. President • Vision for growth • Meetings – schedule and run • Convention/Conference – attend and organize travel • Inductions/Initiations – participate • HQ – national contact • Hold other officers accountable

  4. Vice President • Inductions/Initiations – send letters to inductees, participate in rituals • Banquet – event planner • Chair of Program Committee • Advancement of technical and professional education of active members • Enrichment events • E-Week events • STEM events

  5. Recording Secretary • Keep roll and record books • Keep minutes of meetings Corresponding Secretary • Keep names/addresses updated • Send in Reports • Eligibility • Election (ensure catalog cards are completed) • Final Action • Update Chapter Bylaws when amended • Send in IRS 900 forms

  6. Treasurer • Complete paperwork for bank accounts • Transferring account to a different name upon officer election • Collect fees and provide reimbursements • Develop a budget • Fundraising ideas • Send initiation fees to HQ • Bookkeeping – Keep TBP out of the red!

  7. Optional Positions • Convention Representative • Initiation Chair • Student Council Representative • Webmaster • Projects/Outreach/Community Service Chair

  8. KY-A • Vice President – Monte Carlo and Honors Banquet • Treasurer – Fundraising • Initiation Chairs – Liaisons between initiates and active members, fill out reports • Convention Representative – Voting delegate • Tutoring Czar – Organizes TBP tutoring • ESC Representative – E-week events, inter-chapter events • Alumni Relations Chair – Alumni events

  9. TN-A • President – helps VP with initiation, seeks corporate sponsorship • VP – Initiation • Service Chair – Report service hours to secretary • Fundraising Chair – On campus events, corporate sponsorship, donations • MindSET Chair – Plan and organize modules • Meeting Coordinator – order food for meetings

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