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RA Forum July 2009. American Recovery and Reinvestment Act (ARRA). ARRA REPORTING UPDATE. Department of Health and Human Services Standard Terms and Conditions American Recovery and Reinvestment Act of 2009 Division A Funds Revised July 6, 2009

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RA Forum

July 2009

slide2

American Recovery and

Reinvestment Act (ARRA)

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Department of Health and Human Services

Standard Terms and Conditions

American Recovery and Reinvestment Act of 2009

Division A Funds

Revised July 6, 2009

The key revision is term #2 on Recipient Reporting as required by Section 1512 of the Act.  The previous reference to the July 10, 2009 reporting date for the first recipient report has been removed.  In accordance with the OMB Guidance issued on June 22, 2009, the first quarterly recipient report will be submitted in October 2009.

These revised terms supersede the previous version dated March 2, 2009 and are applicable to all existing ARRA-funded awards; all ARRA awards issued on/after this date; all pending applications already submitted in response to ARRA-specific Funding Opportunity Announcements (FOAs); and any application to be submitted under an NIH ARRA FOA.

Any subsequent revisions to these terms will be posted at http://grants.nih.gov/grants/policy/NIH_HHS_ARRA_Award_Terms.pdf when available.

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NIH – Reduction in effort for Key Personnel Named on the NOA

Excerpt from the PHS 2590, SNAP question #2: 

Will there be, in the next budget period, a significant change in the level of effort for the PI or other personnel designated on the Notice of Grant Award from what was approved for this project?

Key language:  “in the next budget period”

This section should be used to “notify” NIH when effort will be significantly reduced in the upcoming year, not to explain effort that that already been significantly reduced.

                Additionally, addressing this in the SNAP application is a “notification” and a prior approval request must also be made in writing.  (See excerpt from the NIH Grants Policy Statement below.)

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NIH – Reduction in effort for Key Personnel Named on the NOA (cont.)

Key language:  “from what was approved for this project”.

Per clarification from NIH, this refers to what was approved per the last competitive NOA.

“Significant Change” is defined in Federal regulations as a 25 percent reduction in time devoted to the project.

Example:

Last Competitive application lists 6 calendar months for the PI.SNAP application for year 2 lists 5.4 calendar months on the personnel report page indicating the effort in year one averaged 5.4 calendar months.   A reduction from 6 calendar months to 5.4 calendar months  is a 10% change and therefore did not require prior approval. *

SNAP application for year 3 lists 4.8 calendar months on the personnel report page indicating the effort in year 2 averaged 4.8 calendar months. A reduction from 6 calendar months to 4.8 calendar months is a 20% change and therefore did not require prior approval. *

SNAP application for year 4 lists 4.5 calendar months on the personnel report page.  A reduction from 6 calendar months to 4.5 calendar months is a significant reduction.) This should have been requested in writing prior to the change of effort taking effect.

*Note: If the level of effort in year 2 or year 3 is expected to go below 4.5 calendar months, it should be addressed in the answer to SNAP question 2. Additionally, a request should be made in writing per the Grants Policy Statement. (see excerpt below) prior to the change being made.

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NIH – Reduction in effort for Key Personnel Named on the NOA (cont.)

Excerpt from the NIH Grants Policy Statement

“Change in Status, Including Absence, of Principal Investigator and Other Key Personnel. The grantee is required to notify the GMO in writing if the PI or key personnel specifically named in the NGA will withdraw from the project entirely, be absent from the project during any continuous period of 3 months or more, or reduce time devoted to the project by 25 percent or more from the level that was approved at the time of award (for example, a proposed change from 40 percent effort to 30 percent or less effort). NIH must approve any alternate arrangement proposed by the grantee, including any replacement of the PI or key personnel named in the NGA.

The request for approval of a substitute PI/key person should include a justification for the change, the biographical sketch of the individual proposed, other sources of support, and any budget changes resulting from the proposed change. If the arrangements proposed by the grantee, including the qualifications of any proposed replacement, are not acceptable to the NIH awarding office, the grant may be suspended or terminated. If the grantee wishes to terminate the project because it cannot make suitable alternate arrangements, it must notify the GMO, in writing, of its wish to terminate, and NIH will forward closeout instructions.

The requirement to obtain NIH prior approval for a change in status pertains only to the PI and those key personnel NIH names in the NGA regardless of whether the applicant organization designates others as key personnel for its own purposes.”

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NIH NOT-OD-09-113

The transition to electronic submission of applications for Institutional National Research Service Awards (T32, T34, T35, T36, T90, TU2), other institutional training grants (D43, D71, T14, T15, T37, U2R) and institutional career development programs (K12 and K30) originally scheduled to occur beginning with submissions due on/after September 25, 2009 has been rescheduled to begin with submission on/after January 25, 2010. These applications should continue to be submitted on paper PHS398 application forms until the January 25 transition

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NOT-OD-09-106

As announced in NOT-OD-09-106, effective with the August 8, 2009 submission date, all grant applications for the Individual National Research Service Award (NRSA) Fellowships (F-series) will require electronic submission through Grants.gov using the SF424 (R&R). All active Funding Opportunity Announcements for these awards were updated in June and can now be found in the NIH Guides for Grants and Contracts.

Applicants should be aware that paper applications will not be accepted on or after the August 8 transition date.

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  • Amendment: Ruth L. Kirschstein National Research Service Awards for Individual Predoctoral Fellowships (F31) to Promote Diversity in Health-Related Research (PA-09-209)
  • Applications submitted in response to PA-09-209 are required to include a letter with the application from the institution certifying eligibility of the Fellowship Applicant for this program.  Information must be submitted by the applicant Institution in a letter certifying that the applicant belongs to one of the following groups as further defined in the FOA For detailed information please refer to the “Eligible Individuals” section of the FOA.
  • Letter should be signed by the mentor and submitted to G&C for review and signature along with the hard copy of the application.
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NOT-OD-09-114

All Appointed NIH advisory group members may utilize the continuous submission process.  i.e. – their applications can go late if they were on a review committee and it delayed the finalizing of their research project.  This is only available for R01, R21 and R34 grant types with standard due dates.

Please see http://grants.nih.gov/grants/guide/notice-files/NOT-OD-09-114.html for more information

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eRA Service Advisory: Upcoming Features and Fixes eRA Commons and XTrain

June 26, 2009

New American Recovery and Reinvestment Act (ARRA) FeaturesStatus - ARRA - JIT, Status Details Page and Search Results Screen Modifications for ARRA grants

To accommodate new ARRA grants, Commons was modified to enable the Just-In-Time (JIT) submission budget information.

The following elements were added to the JIT screen:

~ Budget Upload

~ Other Upload

~ Number of Submissions (Budget and Other Upload)

~ Number of Submissions (IRB Date, IACUC Date, Human Subject Education)

slide15

NOAs and E-mail Notification from NIH

  • Issue: NOAs missing from / not received by G&C@msnotes.wustl.edu
  • Action: OSRS (formerly G&C) contacted NIH – NIH is researching the issue
  • Interim solution: DAs/PIs to look for missing NOAs in eRA Commons.  Please contact your OSRS (formerly G&C) Analyst if a missing NOA is found in eRA Commons
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Non-Federal Grant Agreements

Please forward a copy of the original proposal along with the

non-federal grant agreement, when sending to

OSRS (formerly G&C) for a signature.

Note: As previously stated (i.e. May Forum); your concerns from administering the grant agreement on a day-in-day-out basis, needs to accompany the agreement and the application/proposal

reminder
Reminder

Any items that are left at CSRB over 5 days will be returned to OSRS (formerly G&C).

Business hours relating to pick-up and drop-off are 9:00am-4:00pm during Wash. U. business working days

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Be Informed!

Be Up-to-Date!

Be in the Know

Listservs

AAMChttp://www.aamc.org/members/orr/listserv.htmNIH Extramural Updatehttp://grants2.nih.gov/grants/nexus.htmNIH Weekly Guidehttp://grants.nih.gov/grants/guide/listserv.htmRESADM-Lhttp://www.ncura.edu/data/newsroom/newsletters/pdf/apr96/eid.html

Research News

http://researchnews.wustl.edu/