Annual Updates: Planning for the Future

1. Annual Updates: Planning for the Future Ryan Cornner Dean of Institutional Effectiveness July 2011

2. Why an Annual Plan? • To provide an opportunity to review goals and the progress made • To review the recommendations from Program Review • To determine program needs and related resources • To maintain a focus on the colleges goals of Access, Student Success and Accountability

3. How do I start? • Collect information or “data” • Departmental enrollment • College characteristics • College community • Changes in the discipline and curriculum • Faculty expertise • Student Learning Outcomes • The culmination of sources leads to a portrayal of the environment in which the department operates and its internal actions and needs.

4. Who is involved? • This is a department-wide planning effort • All interested faculty, including adjuncts and staff should participate • There is value in diverse perspectives • Involvement creates a shared vision for the department

5. External Scan • Describe any changes or recent events that have impacted your unit: • New policies • Budget changes • New technologies • Changes in student population, the community or the department • Other discipline specific information that could impact your plans

6. Curriculum • New programs and courses represent significant changes that may require additional resources in staff, equipment or budget. • The Annual Update offers the opportunity to plan for the development of curriculum and to request needed resources

7. Program Development Indicate resources needed to successfully start program Align the new program with your goals listed in the Unit Plan Type of Program

8. New Courses Indicate resources needed to successfully start this course Align the new program with your goals listed in the Unit Plan Type of Program

9. SLOs • The Student Learning Outcomes process allows the department to • Determine where Outcomes can be improved • Develop plans to improve student learning • Assess the degree to which our actions impact student outcomes • These actions may require resources • The Annual Update gives an opportunity to link efforts to improve student learning with resource allocations

10. SLOs and Resource Allocations Indicate your use of SLOs…What plans have you made? Indicate resources needed to successfully implement the plan What is the anticipated outcome of your plan?

11. Unit Plan • Your plans are not static • The Annual Update offers the opportunity to review and respond to past goals, assess their continued relevance and develop new goals

12. Unit Plans Write a narrative describing what efforts have been made to complete your plans? Indicate the unit’s new and ongoinggoals Align goals with the current Strategic Plan or Educational Master Plan Indicate whether ongoing goals are completed, ongoing, no longer relevant or on hold pending resources Indicate resources needed to successfully implement the plan What is the anticipated outcome of your plan?

13. Program Review Recommendations • Program Review provides a venue through which on the campus evaluates departments and units • Recommendations are made through the shared governance process to assist in the improvements of all programs • The recommendations should be addressed annually

14. Recommendations Indicate the unit’s recommendations Write a narrative describing what efforts have been made to complete your plans? Indicate resources needed to successfully implement the plan Indicate whether ongoing goals are completed, ongoing, no longer relevant or on hold pending resources What is the anticipated date of completion?

15. Staffing • Provide headcounts (number of people) for all faculty and classified staff • FTE will be reported by OIE • Indicate the headcounts of student workers (unclassified) and the sum of the worked hours each week • 2 students x 10 hours each = 20 weekly hours

16. 2011-2012 Budget Summary • Provide the budget for all programs under your department or unit • List what operational priorities these funds satisfy • List the former operational priorities of the department that are no longer being satisfied under current funding • Add to each list as needed • Provide a narrative describing the operational priorities lists

17. Resource Augmentations • List all needed resources and estimated amounts for these resources • Check all proceeding areas • The resources requested should match the plans listed in the curriculum development, SLO, Unit Plan, Program Review Recommendations, or Budget Summary

18. Resource Requests • Complete a request for each item laid out in the Augmentation page. • In the requests, refer to plan alignments noted in other sections of the annual update

19. Saving • In Word • Save as and enter a new title • Departmentname_Annual Update Plan_2012-2013

20. Submit • Send the completed file to cornnerm@elac.edu • ALL full-time faculty members and the adjunct representative (if applicable) in the department/unit must be cc’d on the email • The Office of Institutional Effectiveness will submit the document to your supervising dean for you • No hard copies will be accepted