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RCBI ‘handover’ meeting Egypt. Cairo – 22 April 2012. Meeting outline. Expectations Review of the involvement of Egypt and of what the programme and authorities in Egypt plan to do to facilitate involvement

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rcbi handover meeting egypt

RCBI ‘handover’ meetingEgypt

Cairo – 22 April 2012

meeting outline
Meeting outline
  • Expectations
  • Review of the involvement of Egypt and of what the programme and authorities in Egypt plan to do to facilitate involvement
  • Identify what RCBI tools/materials may be needed to help with this including a presentation on some of these, e.g. e-modules + support needed to the end of the project
  • Situation at the start of the project (2007) and situation at end. How has it changed
  • Review of support from RCBI - what was useful and what could be improved and what might be needed in the future programming phase
  • Evaluation and wrap up
basis
Basis
  • Quantitative analysis based on statistics on calls provided by the programme
  • Qualitative analysis based on questionnaires:
    • Egypt: NCP, CSE, applicants, beneficiaries and partners
    • Programme: JMA/JTS
  • Input from - RCBI Experts
involvement of eg organisations in applications 1
Involvement of Eg organisations in applications - 1

As Applicants:

  • Not very well represented (2), low level of representation (2)

Reasons:

NCP/CSE:

  • Due to the recent political changes in Egypt, not enough time to formulate new project proposals compatible with the new priorities of the Egyptian people
  • Lack of knowledge about project management and partner management

Programme:

  • Lack of experience (incl. in project management)
  • Institutional barriers related to procedures and job responsibilities
  • Complicated administrative procedures
  • High level of bureaucracy of organizations in the MPC
involvement of eg organisations in applications 2
Involvement of Eg organisations in applications - 2

As Partners:

  • Very well represented (2), well represented (1), not very well represented (1)

Reasons:

NCP/CSE:

  • Due to the recent political changes in Egypt, not enough time to formulate new project proposals compatible with the new priorities of the Egyptian people
  • Restricted availability of partner resources and partner search tools

Programme:

  • Interest in the Programme
  • Existing good cooperation with other organisations from EU countries
  • Literacy and financial improvement
  • Professionalism
involvement of eg organisations in awarded projects 1
Involvement of Eg organisations in awarded projects - 1

As Beneficiaries:

  • Not very well represented (1), low level of representation (3)

Reasons:

NCP/CSE:

  • Lack of full knowledge about the programme
  • Insufficient experience in developing proposals
  • High level of complexity of the rules and procedures
  • Need for more calls that are development-oriented

Programme:

  • Only one MPC has been awarded due to its longer experience in managing projects
involvement of eg organisations in awarded projects 2
Involvement of Eg organisations in awarded projects - 2

As Partners:

  • Very well represented (1), well represented (1), not very well represented (2)

Reasons:

NCP/CSE:

  • Lack of full knowledge about the program
  • High level of complexity of the rules and procedures
  • Need for more calls that are development-oriented

Programme:

  • There is an overall participation of all MPC involved in the Programme at project level
  • The number of partners from MPC is very well balanced
  • The rule of 50% of activities to be implemented in MPC could have definitely contributed to achieve this equal participation
main challenges 1
Main challenges - 1

As Applicants:

NCP/CSE:

  • Getting acquainted with the program
  • Acquiring skills for proposal formulation
  • Remove the partner search limitations
  • Increase the support provided in developing the proposals

Programme:

  • Enhance knowledge of the Programme rules
  • Lack of experience
  • Legislation
  • To manage funds - that seems to be complicated for some MPC countries
main challenges 2
Main challenges - 2

As Partners:

NCP/CSE:

  • Getting acquainted with the programme
  • Acquiring skills for proposals formulation
  • Remove the partner search limitations
  • Free the partnership decision from irrelevant constraints

Programme:

  • Many organisations are not familiar with working in partnership
  • To achieve common objectives in a coordinated way
  • To improve knowledge of the management rules
  • Low level of initiatives
success factors eg applicants beneficiaries and partners 1
Success factors - Eg applicants, beneficiaries and partners - 1

Reasons for success:

  • Focusing on the main problem
  • Help from a more experienced partner
  • Forming a steering commitee
  • Our own knowledge and experiences

Main challenges to be overcome

  • Weak points in Egypt current situation
  • Differentiation of responsibilities between ministries
  • Coordination and submitting the application at the same time with partners;
  • Justifying the budget

How they were overcome

  • Constant and systematical cooperation between Spain and Egypt
  • tudying the call carefuSlly and concentrating on preparing the documents.
reasons for not applying eg applicants beneficiaries and partners
Reasons for not applying – Eg applicants, beneficiaries and partners
  • Bad advertising
  • Workshops were in some cases conducted only in Cairo and Alexandria
  • The program and the European Union are working only with specific organizations and not open for all
  • Call wasn’t as interesting
  • Lack of time
reasons for not being successful eg applicants beneficiaries and partners
Reasons for not being successful – Eg applicants, beneficiaries and partners
  • Our own limited knowledge of how EU fundings works (2)
  • Weak consortium
  • Leader is not interested
  • Lack of consultation firms for applying to EU funds in Egypt
  • Shortage of workshops that introduce the project and the program
  • Language barrier
  • No communication between organizations in Egypt and the programme format
level of involvement in applications eg applicants beneficiaries and partners
Level of involvement in applications – Eg applicants, beneficiaries and partners
  • Active involvement that is also equal to the involvement of other Partners (3)
  • Member State partners have higher involvement than Partner Country partners (1)
  • The Lead Partner has been doing almost all of the work, partners being passive (0)
  • The level of our involvement is in line with what was planned (1)
  • We expected to be more involved in the project (1)
  • So far, we have had very little or no involvement in the project (1)
are mpc at a disadvantage
Are MPC at a disadvantage

Yes (4)

Reasons:

NCP/CSE:

  • Organisations are not mature enough to participate in strategic projects
  • Constraints and limitations in searching and decision making from the CP

Programme:

  • Less experience and resources to compete
  • Financial and legislative barriers
b alanced participation
Balanced participation
  • As long as the PC are represented in some way in all projects, this will be enough (1)
  • Equal treatment of all applicants is more important than balanced participation (2)
  • A balanced distribution of funds among participating countries is very important (2)
  • Balanced participation is extremely important for programme success (2)

Explanation:

  • Balanced participation underlines a true and real co-ownership of the Programme
what are you doing to facilitate involvement
What are you doing to facilitate involvement?

NCP/CSE:

  • Organising meetings and workshops
  • Permanent contact with all organisations to coordinate between them and other foreign organisations working on the same theme

Programme:

  • Providing rules that boost MPCs participation in the call (50% rule for instance)
  • Awareness-raising and technical events
  • Any kind of communication actions
  • Programmes are not the main player to stimulate involvement
what can should you do in the future
What can/should you do in the future

NCP/CSE:

  • Seek technical assistance to be provided for these organizations
  • Encourage the participation in all stages and open the floor to the participants to go and develop the qualified proposals
  • Give more support to develop the capacities of the local participants

Programme:

  • Provide for technical assistance funds to National Contact Points
  • Reconduct a similar RCBI experience
  • Programmes are not the main player to stimulate involvement
rcbi materials tools 1
RCBI materials/tools - 1
  • Database of partners and contacts in MPC
  • E support for project identification and development and project implementation
  • Identifying, developing ENPI CBC projects: Tips from RCBI practice of supporting potential applicants and partners
  • RCBI Project Implementation Manual (PIM)
  • Guides to national requirements for implementing ENPI CBC projects
rcbi materials tools 2
RCBI materials/tools - 2
  • The clock is ticking: Steps for preparing ENPI CBC project proposals
  • ‘Who does What When’ Wheel - Responsibilities and tasks for each programme management structure
  • Power point presentations from events – Project Preparation workshops, Partner search Forums, Project Management and Implementation training
  • Reports on PC involvement
  • Other support?
rcbi support to egypt 2007 2011
RCBI support to Egypt 2007-2011
  • Support for programming – contributions from expert from Egypt and other programming experts
  • Training on programme management - JMC (1)
  • Support to participate in programme events (6)
  • Events to support calls for proposals - info seminars (3), project preparation workshops (2) and contribution for participation at Partner Search Forums (5)
  • Training in project management & implementation - NCP (1), beneficiaries and partners (3)
  • Guide to National Requirements for implementing ENPI CBC projects - steps to takewhenawarded a project