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5S Implementation Process 1. Establish a 5S Steering Committee 8. Review & Improve The 5S implementation process is a Lean methodology used to organize and improve workplace efficiency and safety. The 5S methodology is comprised of five principles: Sort, Set In Order, Shine, Standardize and Sustain. § Form a 5S Steering Committee and structure it along the same vertical lines as the implementing organization § 5S Steering Committee members must be strongly motivated and capable § The committee is responsible for planning, implementation, goals setting, promoting 5S activities, etc. § 5S Steering Committee should ensure that the 5S activities are on-going so as to sustain the 5S implementation process § 5S Steering Committee should conduct an annual review at the minimum § Renew and improve the 5S Steering Committee and the supporting structures 1 2. Define a 5S Implementation Plan Establish a 5S Steering Committee 7. Conduct 5S Audits 8 Review & Improve § The Evaluation & Certification Office should define the 5S audit schedule, audit criteria and audit checklist § Post audit results on the 5S activity board of the audited area § Use visual tools, e.g. Rader Chart § Audited team needs to formulate action plan to improve its performance § 5S Planning Office needs to formulate plans for 5S implementation activities § Cascade the 5S plan down to the division, department and lower levels § Tailor plans to suit each division/dept. § Hold 5S promotional activities to clearly explain 5S and answer questions from staff § Plan and launch a “5S Day” 2 Conduct 5S Audits Define a 5S Implementation Plan THE EIGHT STEPS OF 5S IMPLEMENTATION 7 3. Launch Communications Campaign 6. Mass Rollout 3 Launch Mass Rollout § Launch 5S communication sessions for the various target audiences § Leverage on available meetings/platforms that facilitate two-way communication § Use a wide range of communication channels, e.g. face-to-face, email, etc. § Adopt the 5W & 1H format for communication § Debrief 5S pilot teams after completion of the pilot runs § Make adjustments as needed based on pilot experiences § Develop a mass rollout plan that includes the sequence of events, roles and responsibilities and performance metrics § Use project management tools Communications Campaign 6 Provide 5S Training & Education Start 5S Pilots 4 5 4. Provide 5S Training & Education 5. Start 5S Pilots § Designate model areas to start 5S pilots § Select 1-3 pilots based on strong leadership and people who are motivated and open to making changes and improvement § Use the strategy of scoring quick-hits by targeting the low-hanging fruits § Keep records and measurements § Train and educate all management and staff § Stress the “what is in it for me” at the operator level § Develop training plans to support the 5S initiative, e.g. target audience, training topics, training methods, facilitation and resources “Good workplaces develop beginning with the 5S's. Bad workplaces fall apart beginning with the 5S's.” Dr. Hiroyuki Hirano Note: The 5S Planning Office and Evaluation & Certification Office are all part of the 5S Steering Committee. © Operational Excellence Consulting. All rights reserved.
5S Implementation Process 1. Establish a 5S Steering Committee 8. Review & Improve The 5S implementation process is a Lean methodology used to organize and improve workplace efficiency and safety. The 5S methodology is comprised of five principles: Sort, Set In Order, Shine, Standardize and Sustain. § Form a 5S Steering Committee and structure it along the same vertical lines as the implementing organization § 5S Steering Committee members must be strongly motivated and capable § The committee is responsible for planning, implementation, goals setting, promoting 5S activities, etc. § 5S Steering Committee should ensure that the 5S activities are on-going so as to sustain the 5S implementation process § 5S Steering Committee should conduct an annual review at the minimum § Renew and improve the 5S Steering Committee and the supporting structures 1 2. Define a 5S Implementation Plan Establish a 5S Steering Committee 7. Conduct 5S Audits 8 Review & Improve § The Evaluation & Certification Office should define the 5S audit schedule, audit criteria and audit checklist § Post audit results on the 5S activity board of the audited area § Use visual tools, e.g. Rader Chart § Audited team needs to formulate action plan to improve its performance § 5S Planning Office needs to formulate plans for 5S implementation activities § Cascade the 5S plan down to the division, department and lower levels § Tailor plans to suit each division/dept. § Hold 5S promotional activities to clearly explain 5S and answer questions from staff § Plan and launch a “5S Day” 2 Conduct 5S Audits Define a 5S Implementation Plan THE EIGHT STEPS OF 5S IMPLEMENTATION 7 3. Launch Communications Campaign 6. Mass Rollout 3 Launch Mass Rollout § Launch 5S communication sessions for the various target audiences § Leverage on available meetings/platforms that facilitate two-way communication § Use a wide range of communication channels, e.g. face-to-face, email, etc. § Adopt the 5W & 1H format for communication § Debrief 5S pilot teams after completion of the pilot runs § Make adjustments as needed based on pilot experiences § Develop a mass rollout plan that includes the sequence of events, roles and responsibilities and performance metrics § Use project management tools Communications Campaign 6 Provide 5S Training & Education Start 5S Pilots 4 5 4. Provide 5S Training & Education 5. Start 5S Pilots § Designate model areas to start 5S pilots § Select 1-3 pilots based on strong leadership and people who are motivated and open to making changes and improvement § Use the strategy of scoring quick-hits by targeting the low-hanging fruits § Keep records and measurements § Train and educate all management and staff § Stress the “what is in it for me” at the operator level § Develop training plans to support the 5S initiative, e.g. target audience, training topics, training methods, facilitation and resources “Good workplaces develop beginning with the 5S's. Bad workplaces fall apart beginning with the 5S's.” Dr. Hiroyuki Hirano Note: The 5S Planning Office and Evaluation & Certification Office are all part of the 5S Steering Committee. © Operational Excellence Consulting. All rights reserved.
Operational Excellence Consulting is a management training and consulting firm that assists organizations in improving business performance and effectiveness. Based in Singapore, the firm’s mission is to create business value for organizations through innovative design and operational excellence management training and consulting solutions. For more information, please visit www.oeconsulting.com.sg 3 © Operational Excellence Consulting. All rights reserved.
