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U.S Intro to GSA's Governmentwide Acquisition Contracts (GWACs) - How and When to Include GWACs in Your IT Acquisition Process Herman Lyons Business Development Specialist Integrated Technology Services May 10, 2011. Integrated Technology Services. Mission

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U.SIntro to GSA's Governmentwide Acquisition Contracts (GWACs) - How and When to Include GWACs in Your IT Acquisition ProcessHerman LyonsBusiness Development SpecialistIntegrated Technology ServicesMay 10, 2011

integrated technology services
Integrated Technology Services

Mission

  • Excel at providing customers easy access to IT solutions through quality industry partners to fulfill government mission requirements

Value

  • To reduce acquisition time, cost, and risk,allowing our customers to focus on their mission

Vision

  • Our aim is Great Government through Technology
its provides integrated solutions and a full spectrum of it products and services
ITS provides integrated solutions and a full spectrum of IT products and services

Communications, Networks & Services

Data Centers & Storage

Software

& Applications

Products and Services

Computer Systems

& Hardware

Professional

IT Services

Satellite Services

Internet Services

Integrated Solutions

its delivers products and services through four main programs
ITS delivers products and services through four main programs

ITS

Governmentwide Acquisition Contracts

Comprehensive and flexible contracts that provide virtually any IT services

IT Schedule 70

Strategic Solutions

Network Services

Fair and reasonable prices for IT products and services

Good for Government Programs

Your one-stop shop for telecommunications solutions

Assisted Acquisition Services

ITS helps government execute its core mission by making IT acquisitions: Easier, Faster, Better, Cheaper, Greener, and More Secure

what is a gwac
What is a GWAC?

A Governmentwide Acquisition Contract is defined as

a task or delivery order contract for

information technology.

  • Contracts established by one agency for governmentwide use
  • Operated by an Executive Agency designated by the OMB
  • Pursuant to Section 5112(e) of the Clinger-Cohen Act
gwac features contract level
Integrated technology solutions

Awarded under FAR 15 – Contracting by Negotiation

Base contract period with options

One solicitation per GWAC -- may provide for “onramp” at option period if in best interest of the government

Pre-qualified pool of contractors

GSA establishes labor categories- (offerors propose based on uniform set of definitions)

Ceiling rates may be negotiated

GWAC Features – Contract Level
gwac features order level
Orders subject to Fair Opportunity competition under FAR 16.505, Indefinite Delivery Contracts - Ordering

Fixed Price (all types), Cost Reimbursement, Time and Material, Labor Hour task orders may be awarded (depending on the GWAC)

Limited protestability of task orders in accordance with FAR 16.505(a)(9) and NDAA 2008

Meets competition requirements through Fair Opportunity

GWAC Features – Order Level
gwac center responsibilities
GWAC Center Responsibilities
  • Develop, award and administer contracts
  • Educate and train contractors and federal buyers on the proper use of GWACs
  • Issue Delegations of Procurement Authority
  • Review Statements of Work (SOW) and task orders for scope compliance (pre-award and post-award)
  • Capabilities Research Request
gwac center responsibilities1
GWAC Center Responsibilities
  • Ensure that Fair Opportunity is applied IAW FAR 16.505
  • Provide guidance on contract terms and conditions throughout task order life cycle
  • Survey customers for contractor performance data for each task
  • Develop business cases for new GWACs
example projects
Configuration/Data Management

Anti-virus Support Services

Enterprise Framework

I-Web Technical Services & Support

e-Business Support Services

Maintenance & Support for AIX IBM OS

Security Assessment

e-Authentication Enablement & IT Support

Program Management Support Services

OMB Exhibit 300 & Project Management Support

Wi-Fi Location Based Infrastructure

Example Projects
accessing the gwacs
Accessing the GWACs

Delegation of Procurement Authority

  • GWAC office provides training and issues Delegation of Authority
  • Agency contracting shop conducts acquisition and task order administration
  • Fee of 0.75% included in contractor labor rates

Interagency assisting entities

  • Third-party conducts acquisition
  • Fees negotiated between customer agency and assisted services organization
ordering process

Receive Training

to use GWAC and

Obtain Delegation of

Procurement

Authority

Develop Acquisition Strategy

Define Requirements

Issue RFP to

All/ Functional

Area

(E-Buy/RFP To All)

Issue task order

Send copy of order and SOW

to GWAC

Center

Contract Holders

Compete

Receive

Proposals

Evaluate

Proposals

Order Close out

Final Past Performance

Evaluation

Contractor Performs

Ordering Process
exceptions to fair opportunity
Exceptions to Fair Opportunity

FAR 16.505(b)(2) exceptions to fair opportunity competition apply:

(i) The agency need for the supplies or services are so urgent that providing fair opportunity would result in unacceptable delays;

(ii) Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized;

(iii) The order must be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order; or

(iv) It is necessary to place an order to satisfy a minimum guarantee.

(DFARS allows an additional exception at 216.505-70 (b) for a statute that requires purchase from a specified source.)

things to keep in mind
Things to Keep in Mind
  • Blanket Purchase Agreements (BPAs) and verbal orders are not authorized
  • Leasing and renting by the government is not allowed
  • Ensure all orders result in an IT solutions outcome
  • Basic task and any modifications must stay within scope
  • Ensure FPDS-NG reporting is completed
  • Remember to send copy of order award to the GWAC Center
what s new and different
What’s New and Different!
  • The American Recovery and Reinvestment Act
  • Capability Statement Requests
  • Scope Review Process
  • Website Demo
  • E-tools Updates
american recovery and reinvestment act arra
American Recovery and Reinvestment Act (ARRA)
  • GWAC contracts have been Modified
  • Efficient Method to obligate ARRA funds for IT Projects
  • Support the use of Fixed Price contracts and competitive procedures
  • GWACs provide contracting officers an optimal solution to meet mission needs
capability statement requests
Capability Statement Requests
  • Market Research – Information and Planning Purposes
  • Determine if GWAC is a Good fit for Requirements
  • Should not be used for Down Selection
  • Specimen CSR Available upon Request
  • Assistance Provided by GWAC center
scope review process
Scope Review Process
  • GSA’s GWAC Centers offer a no-cost advanced scope review
  • Assists with determining compatibility with the contract
  • Assists with risk mitigation
  • Request Form Available on the GSA GWAC website
small business gwacs
Small Business GWACs

8(a) STARS

  • 193 Industry Partners
  • Contract period 2004-2009, with one, 2-year option period
  • Directed orders allowed up to $4.0 million
  • Fair opportunity must be used in orders in excess of $4.0 million

VETS

  • 43 Industry Partners
  • Contract period 2007-2012, with one, 5-year option period
  • Fair Opportunity must be provided unless exception applies

COMMITS NG

  • 40 Industry Partners
  • Transferred from Dept. of Commerce in March 2008
  • Contract order period expires July 20, 2011
  • Fair Opportunity must be provided unless exception applies

Alliant SB

  • 73 Industry Partners
  • Contract period 2009-2014, with one, 5-year option
  • Fair Opportunity must be provided unless exception applies
small business gwacs1
Small Business GWACs

8(a) STARS

  • 8 Functional Areas
  • Multiple contract awards in each FA
  • Task orders worth $3.3B (As of April 25, 2011)
  • Top 3 customers: DoD, Army, Justice

VETS

  • 2 Functional Areas
  • Multiple awards in each FA
  • Task orders worth $795M (As of April 25, 2011)
  • Top 3 customers: DoD, USDA, VA

COMMITS NG

  • 3 Tiers, with Multiple awards in each Tier
  • Tier selection for Fair Opportunity based on task order life cycle value
  • Task orders worth $83M (As of April 25, 2011)
  • All contract types available

Alliant SB

  • Aligned with FEA and DoDEA
  • All contract types available
  • Task orders worth $224M (As of April 25, 2011)
  • Over 1,400 people trained on proper use and 450+ Delegated
coming soon 8 a stars ii
Coming Soon- 8(a) STARS II
  • Anticipated award date – 2nd Qtr. Of 2011
  • Features include:
    • $10 Billion program ceiling
    • A five-year base with one five-year option
    • Directed orders allowed up to $4.0 Million
  • Maintains current 8(a) STARS benefits
  • Includes an additional tier of contractors that have:
    • CMMI Level II + Certification, and/or
    • ISO 9001:2000/2008 + Certification
  • Personalized training available post-award
  • Website: www.gsa.gov/8astars2
enterprise gwac alliant
Enterprise GWAC - Alliant
  • Contract period – 2009-2014 with one, 5-year option
  • Features
    • $50B Ceiling
    • Aligned with Federal Enterprise Architecture and Department of Defense Enterprise Architecture
    • Cost Reimbursement Contracting Allowed
  • 59 Industry Partners
gsa e tools resources for customers and contractors
GSA E-ToolsResources for Customers and Contractors
  • The Center for Acquisition Excellence –http://www.gsa.gov/cae
  • eBuy – http://www.gsa.gov/ebuy
  • eLibrary - http://www.gsa.gov/elibrary
  • IT Solutions Shop (ITSS) - http://www.gsa.gov/itss
    • GWAC Management Module (GMM)
value to the customer
Value to the Customer
  • Solutions-based contracts for information technology services and related products
  • Shortened procurement lead time
  • Highly qualified contractors for award of task orders
  • Paths to achieve socioeconomic goals
  • Limited Protestability-FAR 16.505 and NDAA 2008
  • Supports competition through fair opportunity process
  • Flexibility of contract types
in summary
In Summary
  • Streamlined acquisitions for Recovery Act task orders
  • Data needed to make business strategy decisions
  • Timely delivery of specialized requirements
  • Socioeconomic credit
  • Options and assistance when choosing contract best suited for your requirements and goals
  • Assistance by responsive, knowledgeable GSA staff at no additional charge
thank you for your interest and participation
Thank you for your interest and participation!

Small Business GWAC Center

Client Support: (877) 327-8732

Email: sbgwac@gsa.gov

www.gsa.gov/sbgwac

8(a) STARS

8(a) STARS II

VETS

COMMITS NG

Alliant SB

Alliant

Enterprise GWAC Center (West)

Client Support: (877) 534-2208

Email: alliant@gsa.gov

www.gsa.gov/egc