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Kickstart 2012 with Momentum Productivity tips to save time, energy & $

Kickstart 2012 with Momentum Productivity tips to save time, energy & $. Elliot Hayes About Time Management Solutions www.findtime.com.au. Fathers juggling work-life time bomb struggling to nurture parent-child bond – Age Article Feb 11 th , 2012. The Challenge. Overload of information

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Kickstart 2012 with Momentum Productivity tips to save time, energy & $

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  1. Kickstart 2012 with MomentumProductivity tips to save time, energy & $ Elliot Hayes About Time Management Solutions www.findtime.com.au

  2. Fathers juggling work-life time bomb struggling to nurture parent-child bond – Age Article Feb 11th, 2012

  3. The Challenge Overload of information Multitude of distractions – technology Time flies!! The core skills to leverage your time effectively are more critical than ever… But they need to be updated for today’s workplace

  4. What I want to cover with you Overcoming constraints Constructing a productive environment Managing email How to prioritise effectively Managing interruptions Dealing with information overload Maintaining strong energy levels How to brainstorm creative solutions Technology tips that can help you

  5. Your doctor calls you in… • You’re working too hard! • You can only work four hours per day • BUT – you have to get the same output How would you do it?

  6. Working four hours per day What solutions did you come up with? Parkinsons law – ‘The job expands to fill the time available’

  7. Three Keys to Boost Productivity • 1: Focus • 2: Utilise technology • 3: Momentum

  8. 1: FOCUS • a: What you focus on • b: How long you focus on it for • Check out www.rescuetime.com

  9. 1: FOCUS • Use a TIMER to help you maintain 45 minutes at a time • Use www.e.ggtimer.com • Manage the transition into your next important task

  10. How do you prioritise?

  11. Prioritising to Maintain Focus

  12. Prioritising is Critical for Focus Do you use a ‘To Do’ list? Do you have a specific process for working through your ‘To Do’ list Difference between what you DO and what you OVERSEE

  13. Batching is critical to DOING Combine similar tasks ‘To Do List’ template (make use of the visual separation)

  14. Environmental Factors Is your environment conducive to staying focused? Or are you very ‘interruptible’?

  15. Environment Checklist Email pop ups & Email access Internet access Do you have ‘piles’? Ergonomics – desk, monitors Answerable to someone if you don’t do it? Time blocked out in your calendar Have a charger for each area you use your computer Tell your partner NOT to contact you

  16. 2. Utilising technology Three areas to track via your tech tools Where you have to BE What you have to DO The latest information updates impacting BE or DO

  17. 2: Utilising Technology • a: Manage your email & other messages • What tool do you use to manage email? • Check out www.findtime.com.au/resources

  18. Email Management Delete Do it Delegate Defer If you DEFER – where/when/priority

  19. Email Management Protocol Many people are playing a game with no rules What is the email etiquette in your work? Do you communicate and reinforce it with key clients, staff, stakeholders? Use established TEMPLATES to save time

  20. Phone tag If you have a mobile for work… What does the voicemail message say? Reduce phone tag by being specific

  21. 2: Utilising Technology • b: Outsourcing • Check out www.odesk.com • Also check out SKYPE & Dragon Dictate & JING

  22. 2: Utilising Technology • c: Stay up to date • Google Alerts • WWW.SHORTTASK.COM • WWW.FIVERR.COM • WWW.REMOTESTAFF.COM.AU

  23. Other technology tips www.shorttask.com www.fiverr.com Google docs

  24. 3: Momentum • Defined as: force or speed of movement; impetus, as of a  physical object or course of events • Well begun is… • …half done How do you start the day?

  25. 3: Momentum • To hit the ground running you need ENERGY • Serotonin • Dopamine

  26. To foster momentum… Choose to do THREE TASKS at the start of your day That make you FEEL like you’re making things happen

  27. What is holding you back? Your HABITS When you set a goal, a great question to ask is: “What habit do I need in place to make this happen?” “What habit do I need to ‘FIRE” to make this happen?”

  28. What NOW? • Turn the page over and make a note of specific actions you will take to increase your productivity • Share it with your colleagues

  29. Is the problem YOU? Are you the bottleneck that needs to be removed? Will your business grow more effectively if you get out of your own way?

  30. Thank You • You can find me at: www.findtime.com.au Have a great 2012!

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