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Agenda for Stanford University Operations Center Meeting - March 15, 2011

This document outlines the agenda for the Stanford University Department Operations Center meeting held on March 15, 2011. Key topics include updates on Continuity Programs such as PrepareSU and ProtectSU, follow-up on the October 7 exercise, FEMA training opportunities, campus power outages, and the recent Japan earthquake. The meeting emphasizes the importance of continuity planning, identification of upstream and downstream dependencies, and strategies for staff and student accountability during emergencies. Additional focus is on seismic risk and developing policies for equipment handling in research environments.

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Agenda for Stanford University Operations Center Meeting - March 15, 2011

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  1. Stanford University Department Operations Center Meeting March 15, 2011

  2. Agenda • Continuity Programs (PrepareSU) • October 7 exercise follow up • ProtectSU program • FEMA Training • Upcoming BAT Training • Recent Events • Campus Power Outage • Japan Earthquake • Email outage

  3. Continuity Planning • Who should build a plan? • Flexible structure • Program Setup • Review list of criteria • Buildings, Organizations, Types of Departments, Staffing, Skills • Inside look at the tool • Assignment • Review criteria and send additions to OEM staff

  4. Continuity Planning • Upstream Dependencies • Departments or processes(within your campus) whose reduced functioning would seriously impair your own department's ability to perform. These are the departments that you depend on. • Downstream Dependencies Critical Functions vs Processes • departments that would be seriously impacted if your department failed to perform. These are the units that depend on you.

  5. Evacuation Exercise • Staff/Faculty/Student Accountability Issues • Manual process • Electronic Process • AlertSU system – maybe need to change?

  6. Seismic Risk to Research • Seismic Mitigation for Research (ProtectSU Program) • Pilot project • Provost input • Two phased approach • Developing policy on how to handle people who choose not to restrain equipment but then subsequently suffer losses • Faculty Senate meeting

  7. FEMA Training • ~100 courses completed

  8. Training Opportunities • Building Assessment Team Training • April 7 – Refresher training • April 21 – New BATs • Orphan buildings

  9. Recent Events • Partial Campus Power Outage • Japan Earthquake • ITS email outage

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