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Enhancing Electronic Document Handling at CERN: A Global Perspective

The Electronic Document Handling (EDH) system at CERN has become an integral tool for efficient document management, boasting over 4,800 active users and around 1,200 daily users. With nearly 200,000 signatures processed last year and new documents created every 20 seconds, the platform supports global access from 49 countries. Key features include low system requirements, standard browser compatibility, and rigorous security protocols aligned with EU directives on electronic signatures. For inquiries or support, contact AIS at ais.support@cern.ch.

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Enhancing Electronic Document Handling at CERN: A Global Perspective

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  1. EDH from User Point of View Rostislav Titov, James Purvis AS-IDS CERN – Switzerland

  2. EDH Today EDH Electronic Document Handling • 4812 active users • Around 1200 different users per day • Nearly 200,000 Signatures last year • New document any 20 seconds Maintained and Developed by: • 2 Staff Members • 1 Project Associate • 3 Students

  3. World Wide Web • No Local Installation • Browser is standard on most platforms • Low Requirements • Global Access • Accessed from 49 different countries • ~40,000 Hits per day • Blueprint “e-business” System

  4. Workflow in Action

  5. Workflow in Action

  6. Workflow in Action

  7. Workflow in Action ********

  8. Workflow in Action

  9. Workflow in Action

  10. Security • HTTPS, AIS Login • EU directive on electronic signatures • Some countries adopted already • Team Code Blocking

  11. New Document Requirements • Workflow (Several signatures) • Transfer to corporate databases • Cost / Benefit • User population How: Ask AS-OP

  12. Future • More Procedures • 24h Availability • Team Code Hierarchy • Users without CERN ID

  13. Thank You For More Information Browse to:http://ais.cern.ch/apps/edh Questions / Help Needed ? Contact AIS Support*:ais.support@cern.ch, (or phone +4122-76 79933) * Dedicated service for all questions about Administrative Information Services applications

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