State Share of Instructio n

1. State Share of Instruction Community Colleges FY 2014 May 2013

2. State Share of Instruction • Overall allocations determined by Governor & Legislature • Cost-Based Model • Distributive or Rationing Formula • Based on 3-year averages (starting FY14)

3. Components and Sources • Main Components: • Enrollments • Course Completions • Success Points • Stop-Loss • Major Players: • End of Term processes • Success Points process • CN File • SN File • CI File • DC File • FF File • FX File • CX File

4. Community College Funding Model

5. https://www.ohiohighered.org/hei • Processes & Utilities – Provides Explanations of these Processes • Course Inventory Expert System • Download Your Institutions Data (IPEDS) • End-of-Term Process • Resource Analysis • Subsidy FTE Enrollment • Success Points Process • Selection of Degrees for SSI Process

6. https://www.ohiohighered.org/hei • Important Links • Data Input Site (login required) • Data and Reports • File Submission Schedule • Unrestricted Outputs • Restricted Outputs (login required)

7. HEI Restricted Outputs • Academic Calendar Administration   • Liaisons Only (use for Liaison administrative functions)   • End-of-Term (use to calculate Subsidy FTE and to finalize the term)   • Subsidy Process/Success Challenge/Resource Analysis   • Mobility Tracking Query   • Restricted Queries (choose from several restricted queries) • HEI Secure File Transfer  

8. HEI End-of-Term Processing • Request End-of-Term Reports -- Creates • Subsidy Eligible FTE • Completed FTE • At-Risk FTE • Success Points (if applicable) • Degrees (if applicable) • Review Reports Created! • Finalize End-of-Term • Releases data for use in reports and queries

9. HEI Restricted Outputs • Academic Calendar Administration   • Liaisons Only (use for Liaison administrative functions)   • End-of-Term (use to calculate Subsidy FTE and to finalize the term)  • Subsidy Process/Success Challenge/Resource Analysis   • Mobility Tracking Query   • Restricted Queries (choose from several restricted queries) • HEI Secure File Transfer  

10. Subsidy Process/Success Challenge/Resource Analysis • Subsidy FTE Query   • Unit record data of FTE • Subsidy Process   • Summary of Credit Hours • Eligible, Completed & At-risk (completed) • Selection of Degrees for SSI   • Student Success Initiative   • Summary of Success Points by Type • Success Challenge Query   • Resource Analysis Query   • Resource Analysis Cost Allocation reports  

11. HEI Subsidy FTE Query • General Factors • Fiscal Year, Term, Campus • Course Factors • Subject field, Course Level, Subsidy Model • Subsidy Eligible Switch • Course Credit Attempted, Course Credit Completed • Student Factors • Subsidy Eligible Status • Rank, Major • At-Risk Switch

12. Subsidy Process/Success Challenge/Resource Analysis • Subsidy FTE Query   • Unit record data of FTE • Subsidy Process   • Summary of Credit Hours • Eligible, Completed & At-risk (completed) • Selection of Degrees for SSI   • Student Success Initiative   • Summary of Success Points by Type • Success Challenge Query   • Resource Analysis Query   • Resource Analysis Cost Allocation reports  

13. HEI Subsidy Page  • Total Enrollments by Source  (Step 1) • Total Enrollments by Reason for Exclusion  (Step 2) • Ineligible students or courses… • Audits • Total Enrollments by Method of Mapping to Subsidy Model  (Step 4) • Verification Table Match or not • Total Enrollments by Subsidy Model (Step 5) • Journal Entry Transactions  (Step 9) • Final Report Total Enrollments by Model and Source of Enrollments 

14. Subsidy Process/Success Challenge/Resource Analysis • Subsidy FTE Query   • Unit record data of FTE • Subsidy Process   • Summary of Credit Hours • Eligible, Completed & At-risk (completed) • Selection of Degrees for SSI   • Student Success Initiative   • Summary of Success Points by Type • Success Challenge Query   • Resource Analysis Query   • Resource Analysis Cost Allocation reports  

15. Community College Success Points Success Points are Earned for Students Who: • Earn 15 college-level credits at this institution • Earn 30 college-level credits at this institution • Earn an Associate Degree at this institution • Complete first Developmental (DEV) Course* • Complete DEV math & enroll in college-level math* • Complete DEV English & enroll in college-level English* • Enroll at a USO University after earning 15 credits at your college *Institution only gets 2/3 of a point for this

16. Student Success Initiative Report • Total Enrollments  (Step 1) • Points Earned from College and Developmental Credits  (Step 2) • Type 1, Type 2, & Type 4 Points • Points Earned from Associate Degrees (Step 3) • Degrees awarded, Students, & Type 3 Points • Points Earned from Developmental Level Courses (Step 4) • Type 5 (English) Points • Type 6 (Math) Points • Points Earned by USO University Students  (Steps 5-6) • Type 7 Points • Totals • Summary Table, all points, and students

17. Subsidy Process/Success Challenge/Resource Analysis • Subsidy FTE Query   • Unit record data of FTE • Subsidy Process   • Summary of Credit Hours • Eligible, Completed & At-risk (completed) • Selection of Degrees for SSI   • Student Success Initiative   • Summary of Success Points by Type • Success Challenge Query   • Resource Analysis Query   • Resource Analysis Cost Allocation reports  

18. HEI Resource Analysis Query • Select: • Fiscal Year • Unrestricted or Total Costs • Institution Type, Institution(s), or Campus(es) • Subject Field(s), Subject Code(s)… & Level(s) OR Subsidy Model(s) • Returns: • Instructor Compensation • Costs for Student Services, Academic Support, Institutional Support, Library… • Student FTE • Instructor Credit Hours

19. Model Cost • Courses are grouped into models • Based on CIP code (Subject Field) and Level = Model • Costs are associated with models • Costs are determined using a 6-year average • Resource Analysis • Based on data reported by campuses • FF, FX, & CX files • All costs are based on the STATEWIDE average • STEM Weights are added where appropriate

20. To calculate Reimbursement Cost for FTE This is in the subject level tab of the spreadsheet

21. To calculate SSI for FTE for a model This is in the subject level tab of the spreadsheet

22. To calculate SSI for FTE for the school This is in the CC summary tab of the spreadsheet

23. To calculate SSI for Success Points This is in the CC summary tab of the spreadsheet

24. Stop Loss • Calculates amount below stop-loss for each institution • Calculates each institution's contribution • Based on their allocation in iterations 1 &2 • Based on their amount over stop loss in iteration 3 • Net is original allocation + or – any changes due to stop loss • Goes through up to 3 iterations • 3rd iteration uses amount above stop-loss as pool • Ensures all institutions will be at or above stop-loss at end

25. Amount Below Stop Loss This is in the CC summary tab of the spreadsheet

26. Stop-Loss Redistribution This is in the CC summary tab of the spreadsheet

27. Resources for Stop-Loss Iteration 3 This is in the CC summary tab of the spreadsheet

28. Stop-Loss Redistribution This is in the CC summary tab of the spreadsheet

29. Questions? Contact Penelope Parmer pparmer@regents.state.oh.us