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Lake Travis FFA Alumni

Lake Travis FFA Alumni. January 7 th , 2014. Agenda. Teacher Update Approve Minutes/Financials Fundraising Update TCYS Buyers Fund TCYS Update TCYS Schedule Important Dates. Teacher Update. TCYS Forms to complete Permission Slip Emergency Medical and Field Trip Info sheet

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Lake Travis FFA Alumni

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  1. Lake Travis FFA Alumni January 7th, 2014

  2. Agenda • Teacher Update • Approve Minutes/Financials • Fundraising Update • TCYS Buyers Fund • TCYS Update • TCYS Schedule • Important Dates

  3. Teacher Update • TCYS Forms to complete • Permission Slip • Emergency Medical and Field Trip Info sheet • Transportation Waiver • Junior Eligibility Form

  4. Meeting Minutes • 12/3 meeting minutes sent to Group distribution after meeting and posted on website for review http://laketravisffa.ffanow.org/F/laketravisffa/20131203_ltffaminutes.pdf Motion and vote

  5. Treasurer’s Report • Starting balance of $15,615 and ending balance of $25,725 • December income: • Membership: $175 • SOB sales: $9,935 • December expenses: • $0 http://laketravisffa.ffanow.org/F/laketravisffa/20131231_ltffatreasuryreport.pdf Motion and vote

  6. Fundraising Update - Winners • Side of Beef Winners: • Kathy Salcher(sold by Carrie Young) • Barry Smith (sold by the EllisorFamily) • Side of Pork Winners: • Karl Arneson(purchased at Chapter Show) • The Herrera Family (sold by Cecilia Herrera) • Top Sales: • Arneson Family $1000 • Nagel Family $940 • ? • ?

  7. Fundraising Update - Income • 2013 Gross Sales: • $17,000 (goal) • $13,319 (actual) • 2013 Net Sales (~$2550 expenses): • $14,450 (goal) • $10,769 (actual) • 2012: $14,351 (gross) / $13,008 (net)

  8. Alumni Buyers Fund • Budgeted Income: $35,725 • Current balance: $25,725 • Spring Pet Shop: $2500 • Spring Sponsorship Drive: $7500 ($10,000) • Remaining Expenses: $20,725 • SOB/SOP Expenses: $2550 • Scholarship: $5000 • Student Chapter (Spring): $3500 • US/TX FFA Membership: $675 • Year-end Banquet (sponsor plaque/meal): $500 • Miscellaneous: $1500 • 2014 Rollover: $7000 • TCYS Available Funds: $15,000 ($17,000 budgeted) Recommended Buyers Funds: $15,000

  9. TCYS Update – Buyer’s List • List of Buyer’s (Here and on the web) http://www.laketravisffa.ffanow.org/F/laketravisffa/20131105%20Minutes.pdf Motion and vote

  10. TCYS Update – Cantina • Committee Chair • Karl Arneson • $55/family (w/ wristbands) • $5/meal for family guest • Meal Times • Breakfast 6:30 – 8:30 • Lunch 11:00 – 2:00 • Dinner 6:00 – 8:00

  11. TCYS Update– Logistics • Committee Chair • Steve Greer • January 14th (Tuesday), 4:00pm – 8:00pm • Assemble pens @EXPO Center • 9 LT FFA volunteers required by TCYS

  12. TCYS Update – RV • RV Committee Chair • Lisa Houston • Last call for site reservation • Last call for RV reservation • You must arrange your own RV • See RV email for discount vendor info

  13. TCYS Update – Herdsmanship • Decorating Committee Chair: JoAnnaJanecek • Decorate TCYS pens Wednesday 1/15 4:00 – 9:00p • Herdmanship Chair: Michelle Greer • Will provide a student duty roster of cleaning times • TCYS requires you to purchase 2/bags of shavings (from them) per animal (scholarship fundraiser) • 2*$8 = $16/animal

  14. TCYS Update – Cost Summary • Cantina/wood/propane $55/family • $5/meal for family guests at meal • TCYS Shavings $16/animal (2 bags) Bring 1 case of water plus 1 case of soft drinks per family

  15. TCYS Update – BYOS • Things you should bring for yourselves: • Checkbook/cash to pay RV space rental • Jackets, gloves, hats etc. • Rain jacket/poncho • Chairs • Flashlights • Solo cups

  16. TCYS Update – Sale Auction • If you make sale: • We will have a special meeting for those families to explain what this means • Probably Mon/Tues after TCYS but watch for announcement • Your child will need to attend auction at TCYS Expo Center on Friday 1/24, 10:00am - dark • Adults are encourage to attend for dinner and open bar

  17. TCYS Schedule Thursday - 1/16 • 2:00p - 4:00p Rabbit Check - Followed by judging • 3:00p - 7:00p Youth Fair Check In - Banquet Hall • 4:00p - 7:00p Arrive all Goats, Lambs, Swine and Steers • 7:30p Classify Lambs Friday -1/17 • 8:00a - 11:00a Market Lamb Show • 9:00a Youth Fair Projects Judged • 10:00a           Youth Fair Group Project Interviews • 11:00a       Market Goat Show • 11:00a               Market Poultry Check In • 2:00p - 4:00p   Poultry Judging (following goats) • 5:00p - 8:00p Youth Fair Open to the Public • 7:00p               CPRA Rodeo

  18. TCYS Schedule Saturday - 1/18 • 8:00a - 5:00p Market Swine Show (barrows/gilts) • 8:00a - 4:30p Youth Fair Country Store Open • 5:00p Steer Show • 7:00p CPRA Rodeo Sunday - 1/19 • 8:00a - 12:00p All Steers, Swine, Goats, and Lambs released • 10:00a - 12:00p Youth Fair Country Store Open • 12:00p Show Barn Clean Up • 12:00p - 3:00p Youth Fair Check Out • 12:00p - 3:00p Declaration of Sale Items

  19. TCYS Schedule Wednesday - 1/15 • 4:00p - 9:00p Set Up Herdsman - Show Barn Thursday - 1/23 • Sale Prep Day Friday - 1/24 • 10:00a - dark Youth Fair and Livestock Auction

  20. Important Dates • 1/8 TCYS Board Meeting • 1/15 – 1/19 Travis County Youth Show • 1/20 Special meeting for families that make sale at TCYS • 1/24 (Fri) TCYS Youth Fair and Livestock Auction • 2/4 Next Alumni/Chapter Meeting Meeting Adjourned

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