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Objectives

Objectives. To inform the Select Committee on finance with regard to the administration of conditional grants. Data trends in allocations, transfers and actual expenditure of conditional grants. Assessment on Free State Social Development’s monitoring capacity.

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Objectives

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  1. Objectives • To inform the Select Committee on finance with regard to the administration of conditional grants. • Data trends in allocations, transfers and actual expenditure of conditional grants. • Assessment on Free State Social Development’s monitoring capacity. • Pro-active measures to be introduced. • Business plans for conditional grants submitted to National Treasury.

  2. 1(A). Social Development Free State Conditional Grants

  3. 1(B) Conditional Grant: December ‘05

  4. 1(C). Social Development Capital Expenditure

  5. Reasons for Underspending on Capital • Saving on Infrastructure Grant due to the slow movement of contractors. • The contract for Monument Secure Care was replaced due to none performance of contractor. This process delayed payments. • This Department has finalised it’s IT plan and orders were placed for IT equipment via SITA.

  6. 2(A). Reasons for over/under expenditure • HIV/AIDS Under expenditure on HIV/AIDS due to Memorandums of Agreement that were returned late and was incomplete received from NGO’s. • Integrated Social Development Services Grant A call for service plans from the NPO sector was made in September 2005, closing date is 31 October 2005. Measures will be put in place to ensure that funds are utilized by 31 March 2006. • Social Assistance Admin. Grant Critical vacant posts not filled due to the Structure of SASSA not finalized and approved by the National Department of Social Development. • Social Assistance Transfer Grant Adisability Review Programme was launched which resulted in the indicated saving.

  7. 2(B). Pro-active measures • The Department is currently implementing a new monitoring system with the assistance of ABSA bank which will improve the monitoring and evaluation of grants to NGO’s. Approval is awaited from the Provincial treasury before it can be implemented. • Training of NGO’s will be done in conjunction with the Provincial Treasury to improve skills for financial management in the NGO sector. • A separate bank account is to be opened for the Management of Transfer Payments to the NGO Sector. • A auditing firm is to be appointed to ensure the timeous submitting of annual financial statements by the NGO sector. • The Department has recently established a monitoring and evaluation unit for NGO’S and CBO’s to monitor performance. • SITA is currently assisting the Department in obtaining an IT system to assist with monitoring and evaluation of the NGO performance.

  8. Monthly reports (In-Year-Monitoring) signed by the Accounting Officer are send to Provincial Treasury and the National Department of Social Development as prescribed.The Department receive reports on a monthly basis from NGO’s as required. 3. Monthly Reporting

  9. 4. Business Plans Business Plans for Conditional Grants have been submitted to National Treasury and National Department of Social Development as required. **Please note that the Business Plan for Food Relief Grant 2004/2005 is in use for the 2005/06 financial year due to the fact that funds were rolled over from the previous financial year .

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