Document Scanning in Ontario: Why Should You Outsource?

1. Document Scanning in Ontario: Why Should You Outsource?

2. Document Scanning in Ontario • Did you know that document scanning in Ontario can transform your office into a paperless environment? • When you convert your information to a digital format, you increase efficiencies. • Regardless of your type of business, your operations will dramatically improve when you convert paper documents to digital information.

3. Document Scanning in Ontario • Making the move to a paperless office can be done in one of two ways: • You can purchase the scanning equipment and complete the project in-house. • You can outsource document scanning in Ontario to a vendor. • Owning the equipment and having it available whenever you need it makes sense if you have an ongoing supply of paper documents. • Using a service is a good choice when you don’t want to make a technology investment and/or don’t have the internal resources to manage the project.

4. Document Scanning in Ontario The focus of this presentation is to show you how outsourcing document scanning in Ontario can have a positive effect on your business. Companies use a vendor for these projects for a number of reasons, including: Economical. In many cases, outsourcing lowers costs. With document scanning in Ontario, your staff won’t have to multi-task, and they can focus instead on more meaningful projects that help accomplish company goals. Because your employees likely aren’t experts in scanning technologies, the actual time it takes to complete your projects could be substantial. There’s no learning curve and wasted time spent on scanning projects.

5. Document Scanning in Ontario The focus of this presentation is to show you how outsourcing document scanning in Ontario can have a positive effect on your business. Companies use a vendor for these projects for a number of reasons, including: Technology. Vendors performing document scanning in Ontario should be accomplished pros. It’s what they do day-in and day-out. Productivity. Digital information creates efficient work environments. And by using document scanning in Ontario, your staff can remain focused on their prime responsibilities. When the project is completed, your employees, if granted access, can retrieve every scanned item in the archive. No more fumbling through paper documents or tracking down lost files.

6. Document Scanning in Ontario The focus of this presentation is to show you how outsourcing document scanning in Ontario can have a positive effect on your business. Companies use a vendor for these projects for a number of reasons, including: Security. Many businesses such as law firms, medical practices and financial services, require confidentiality of their information. By using document scanning in Ontario, you’ll have a professional company, not your employees, handling delicate information. When your project is completed, the vendor can put scanned documents on a secure server, and can assign different security levels to grant access to selected employees. Quality. Professional document scanning in Ontario will want to deliver a quality project. They’ll have access to the latest and most advanced scanning technologies. And, they’ll be well versed in scanning operations and techniques to get the best results.

7. Document Scanning in Ontario Is Document Scanning in Ontario Right for You? • Migrating to a paperless office is almost always the best call for any business. • Scanning all new files is a good decision since it will take your staff approximately the same amount of time to physically file documents as it does to scan. • You will need to analyze the amount of time it will take your staff to retrieve the documents from physical storage and prepare them for scanning. • Document scanning in Ontario is the way to go if: • - you have multiple people needing to access these documents frequently • - you are required to retain them for a substantial period of time • - the documents are critical to your business operations • - a backup needed for disaster recovery.

8. Document Scanning in Ontario Is Document Scanning in Ontario Right for You? MES Hybrid Document Systems is Canada's leading document scanning services company. For nearly 40 years, MES Hybrid Document Systems have been providing document management and document scanning services in Ontario.

9. About the Author Kevin D'Arcy is VP of Sales and Marketing for MES Hybrid Document Systems, Ontario's leading document scanning and document management supplier. For more information about Document Scanning in Ontario, visit http://www.mesltd.ca.